Request for Qualification for Capital Improvement Project; Food Service for the Raleigh Convention Center Expansion
| Location: | North Carolina |
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| Posted: | Aug 11, 2026 |
| Due: | Sep 8, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 274-2026-RCPAC-16 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 274-2026-RCPAC-16 |
| Project Title: | Request for Qualification for Capital Improvement Project; Food Service for the Raleigh Convention Center Expansion |
| Description: | Professional foodservice design and consulting services for the Raleigh Convention Center Expansion. The City seeks a qualified foodservice consultant to program, design, specify, and prepare bid documents for all commercial foodservice equipment and food/beverage service areas within the new facility, and to provide coordination and construction-phase services through equipment installation, start-up, and commissioning. |
| Opening Date: | 9/8/2026 4:00 PM |
| Posted Date: | 8/11/2026 |
| Status: | Open |
| Department: | CITY OF RALEIGH |
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Solicitation Number
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274-2026-RCPAC-16
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Department
CITY OF RALEIGH
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Status Reason
Open
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Opening Date
2026-09-08T16:00:00.0000000
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Posted Date
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2026-08-11T11:58:38.0000000Z
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Primary Commodity Code
Design Services
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Mandatory Conference/Site Visit
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Special Instructions
Rachel Rice Special Events Planner Email: rachel.rice@raleighnc.gov
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Solicitation Type
*
RFP
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Owner
Nikolai Merza
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Description
Professional foodservice design and consulting services for the Raleigh Convention Center Expansion. The City seeks a qualified foodservice consultant to program, design, specify, and prepare bid documents for all commercial foodservice equipment and food/beverage service areas within the new facility, and to provide coordination and construction-phase services through equipment installation, start-up, and commissioning.
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Attachment Preview
Request for Qualifications # 274-2026-RCPAC-16
Title: Request for Qualification for Capital Improvement Project;
Food Service for the Raleigh Convention Center Expansion
Issue Date: August 10, 2026
Due Date: September 8, 2026, not later than 4:00 PM EST
*LATE PROPOSALS WILL NOT BE ACCEPTED*
Issuing Department: Raleigh Convention Center and Performing
Arts Complex
Direct all inquiries concerning this RFQ to:
Rachel Rice
Special Events Planner
Email: rachel.rice@raleighnc.gov
2
Table of Contents
1. Introduction .............................................................................................. 3
1.1. Purpose........................................................................................... 3
1.2. Background ..................................................................................... 3
1.3. RFQ Timeline .................................................................................. 4
1.4. Pre-Submittal Conference ............................................................... 4
1.5. Questions ........................................................................................ 5
1.6. Submittal Requirements and Contact Information........................... 5
1.7. Business Engagement and Opportunities ....................................... 6
1.8. Rights to Submitted Material ........................................................... 6
1.9. Communications ............................................................................. 6
1.10. Lobbying ......................................................................................... 6
1.11. Conflicts of Interest ......................................................................... 7
1.12. Proposer Expenses ......................................................................... 8
1.13. Proposer Acceptance ...................................................................... 8
2. Qualifications Package............................................................................ 8
2.1. Request for Qualifications Required Document Format .................. 8
2.2. Hourly Rates ................................................................................... 9
2.3. Qualifications Package Documents............................................... 10
3. Proposal Evaluation .............................................................................. 11
3.1. Evaluation Criteria......................................................................... 11
3.2. Final Selection............................................................................... 11
3.3. Notice to Proposers Regarding RFQ Terms & Conditions ............ 11
3.4. Contract Term…………………………………………………………..11
4. Scope of Services .................................................................................. 12
Appendix I – Hourly Rate Schedule ................................................................ 13
Appendix II – Proposer Questionnaire ........................................................... 14
Appendix III – Reference Questionnaire (Instructions) ................................. 15
Appendix III – Reference Questionnaire Form ............................................... 16
Appendix IV – Sample Contract ...................................................................... 18
1 INTRODUCTION
1.1 Purpose
The City of Raleigh is seeking one or more qualified firm(s) with which to contract for the
following services:
Professional foodservice design and consulting services for the Raleigh Convention Center
Expansion. The City seeks a qualified foodservice consultant to program, design, specify,
and prepare bid documents for all commercial foodservice equipment and food/beverage
service areas within the new facility, and to provide coordination and construction-phase
services through equipment installation, start-up, and commissioning.
A detailed scope of services is provided in Section 4 of this document.
All information related to this solicitation, including any addenda, will be posted to the North
Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.
All questions related to this solicitation must be submitted in writing (via email) to the following
individual – questions submitted via telephone will not be answered:
Contact Name
Rachel Rice, Special Events Planner
Email Address
rachel.rice@raleighnc.gov
1.2 Background
The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing areas
in the country. A great economy, top educational institutions, and exceptional health care
facilities are some of the characteristics that attract people to the triangle area. The mild
climate, diverse work force and proximity to Research Triangle Park combine to make Raleigh
a great place to live.
Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and economic
sustainability. The City conserves and protects our environmental resources through best
practice and cutting-edge conservation and stewardship, land use, infrastructure and building
technologies. The City welcomes growth and diversity through policies and programs that will
protect and enhance Raleigh’s existing neighborhoods, natural amenities, history, and cultural
and human resources for future generations. The City leads to improve quality of life for
neighborhoods and standard of living for all citizens. The City works with universities, colleges,
citizens, and local partners to promote new technology, create new job opportunities, and
encourage local businesses and entrepreneurs. The City enlists and prepares 21st Century
staff with the skill sets to carry out the duties of the City through transparent civic engagement
and by providing the very best customer service to our citizens.
The Raleigh Convention and Performing Arts Complex (RCPAC) includes the Raleigh
Convention Center, Martin Marietta Center for Performing Arts, Red Hat Amphitheater and
Coastal Federal Credit Union Music Park at Walnut Creek.
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Raleigh Convention Center Expansion is an expansion project for the existing Raleigh
Convention Center located at 500 S Salisbury St, Raleigh. The new facility will be built at the
current Red Hat Amphitheater location and will have three floors at approximately 322,646
gross sf, consisting of multiple meeting rooms, flex halls, admin and other spaces.
Anticipated construction duration is approximately 36 months, with the anticipated start of
construction in November of 2026.
1.3 RFQ Timeline
Provided below is a list of the anticipated schedule of events related to this solicitation. The
City of Raleigh reserves the right to modify and/or adjust the following schedule to meet the
needs of the project. All times shown are Eastern Time (ET):
RFQ Process
RFQ Date
Date and time
August 10, 2026
Deadline for written questions
City Response to Questions
(anticipated)
Submittal Due Date and Time
Interview and/or Award Notification
Evaluation Meeting (anticipated)
Selection Announcement
(tentative)
August 24, 2026, at 4:00 PM EST
August 27, 2026
September 8, 2026, at 4:00 PM EST
Allow two weeks post due date. The project
contact will contact firms selected for
interviewing and/or with the award
notification.
Week of September 28, 2026
October 2, 2026
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1.4 Pre-Submittal Conference
In the event that the City of Raleigh elects to conduct a Pre-Submittal Conference or Site Visit,
attendance by prospective proposers is strongly encouraged but is not mandatory. Prospective
Proposers are encouraged to submit written questions in advance.
1.5 Questions
Requests for clarification and questions to this RFQ must be received by the City not later than
the date shown above in Section 1.3 RFQ Timeline, for the submittal of written inquires. The
firm’s failure to request clarification and submit questions by the date in the RFQ Timeline
above shall be considered to constitute the firm’s acceptance of all City’s terms and conditions
and requirements.
The City shall issue addenda reflecting questions and answers to this RFQ, if any, and shall
be posted to North Carolina electronic Vendor Portal (eVP). No information, instruction or
advice provided orally or informally by any City personnel, whether made in response to a
question or otherwise in connection with this RFQ, shall be considered authoritative or binding.
Respondents shall be entitled to rely only on written material contained in an Addendum to this
RFQ.
It is important that all Respondents submitting to this RFQ periodically check eVP for
any Addenda. It is the Respondents responsibility to ensure that all addenda have
been reviewed and, if required signed and returned.
All questions related to this solicitation must be submitted in writing (via email) to the following
individual – questions submitted via telephone will not be answered:
Contact Name
Rachel Rice, Special Events Planner
Email Address
rachel.rice@raleighnc.gov
1.6 Submittal Requirements and Contact Information
Submittals must follow the format as defined in Section 2 Qualifications Package and be
addressed and submitted as follows:
DELIVERED BY US POSTAL SERVICE
MAIL:
City of Raleigh
ATTN: Rachel Rice; Administrative Office
DELIVERED BY OTHER DELIVERY
SERVICES:
City of Raleigh
ATTN: Rachel Rice; Administrative Office
City of Raleigh
Raleigh Convention Center
500 S. Salisbury Street
Raleigh, NC 27601
RFQ No. 274-2026-RCPAC-16
City of Raleigh
Raleigh Convention Center
500 S. Salisbury Street
Raleigh, NC 27601
RFQ No. 274-2026-RCPAC-16
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