27-015-LH Rose Hill Cemetery Walking Trails and Reflecting Pond Project-RFB (10/29/26)

Macon-Bibb County, Georgia
INVITATION FOR BIDS
FOR
Rose Hill Cemetery
Walking Trails and Reflecting Pond Project
93620
91226
91336
90924
BID NUMBER: 27-015-LH
ISSUED: SEPTEMBER 29, 2026
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, OCTOBER 29, 2026
Macon-Bibb County Procurement Department
700 Poplar Street, Suite 308
Government Center
Macon, Georgia 31201

Rose Hill Cemetery Walking Trails and Reflection Pond Project
1. General
A. Invitation
1. Notice is hereby given that the Macon-Bibb County will receive sealed bids (original bid and Flash
Drive) in the Procurement Department, Suite 308, Macon-Bibb City Hall, 700 Poplar Street, Macon,
Georgia 31201, until 12:00 o'clock Noon at the time legally prevailing in Macon, Georgia on
Thursday, October 29, 2026, for the Rose Hill Cemetery Walking Trails and Reflecting Pond
Project for Macon-Bibb County, Georgia.
2. NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.
3. Bids will be publicly opened in the Macon-Bibb County Procurement Conference Room, City Hall on
Thursday, October 29, 2026, at 2:00 pm. Deadline for submitting questions is Friday, October 9,
2026, at 3:00 pm. Questions must be submitted via email to lhardwick@maconbibb.us
4. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to
participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE
subcontractors where possible.
B. Bid Documents
1. Bid documents may be examined and obtained at the Macon-Bibb County Procurement Department,
Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling (478) 803-0550, or may
be viewed and downloaded from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page https://www.maconbibb.us/procurement/
C. Pre-Bid
1. A mandatory pre-bid conference is scheduled for 10:30 a.m., Wednesday, October 7, 2026,
Board of Commissioners Conference Room, 700 Poplar Street, Macon, GA 31201.
2. A mandatory site visit is scheduled for 2:00 pm, Tuesday October 6, 2026, at Rose Hill
Cemetery main entrance 1071 Riverside Drive, Macon, Ga.
3. The site and pre-bid are mandatory contractors must be present to submit a response.
D. Bid Bond
1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in
amount not less than five percent (5%) of the total base bid.
a) This bid security shall become payable to the Owner only if the bidder, to whom award is made,
should fail to execute a contract with the Owner and furnish bond and insurance in accordance
with terms of the contract within ten (10) days after notification of award.
b) Contractor may submit a cashier's check or certified check for not less than 5% of the total base
bid. The check must be made out to "Macon-Bibb County" and include the bid number in the
memo line of the check. Personal checks, business checks, and cash are strictly prohibited.
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E. Sealed Bids
1. Envelopes shall be identified on the outside as:
"BID # 27-015-LH: Rose Hill Cemetery Walking Trials and Pond Project"
and delivered by hand or mailed to:
Macon-Bibb County Procurement Department
Attn: Laura Hardwick
700 Poplar Street, Suite 308
Macon, Georgia 31201
A. Validity
1. No bid may be withdrawn for a period of ninety (90) days after time has been called on date of bid
opening.
B. Local Preference
1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid
is within 5% (five percent) of the lowest responsive and responsible bid which conforms to the
Invitation to Bid.
C. Contract Award
1. The Contract, if awarded, will be based on total bid price.
2. Guidelines in the award of this Contract will be Section 36-91-2, et seq., Official Code of Georgia
Annotated.
3. Upon award of the Contract, a pre-construction meeting will be held to discuss the project and to
establish a schedule of work.
D. Surety
1. Whereas the anticipated Contracted Price exceeds $25,000, the bidder to whom award is made shall
submit a Payment Bond and a Performance Bond, both in amount of one hundred percent (100%) of
the Contract Price.
a) Bonding company/Surety shall be:
(1) Rated B+ or better in current Key Rating Guide as issued by A.M. Best Company, Oldwick, NJ.
(2) Licensed to do business in the State of Georgia.
E. Payment Conditions
1. A 10% retainage will be withheld from each payment until final payment is made. The Owner will
only pay for items used and actual work performed.
2. Change Orders shall be required for any variance from Contract or plan sheets. Any change in the
Contract Price resulting from a Change Order shall be determined by mutual agreement between the
County and the Contractor as evidenced by the change in the Contract Price being set forth in a Change
Order executed by both parties. If no agreement is reached, then the change shall be determined by
the actual and reasonable increases or decreases in the Contractor's costs of performance resulting
from revisions in the work attributable to the change. Such increases as a result of changed or extra
work shall be limited in an amount not to exceed a combined total of 10%. Insurance and bond
premiums shall be added on top of the 10% combined total markup.
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3. Any unauthorized work or material change will not be paid for unless a Change Order has been
issued prior to the completion of work.
F. Excise Taxes
1. Any material that is to be incorporated into the work of this project may be consigned to Macon-
Bibb County in care of the contractor. If the shipping papers show clearly that any such materials are
so consigned, the shipment shall be exempt from the tax on transportation of property under the
provisions of Section 3478(b) of the Internal Revenue Code, as amended by Public Law 180-78th
a) The Contractor shall pay all transportation charges.
b) Each bidder shall take this exemption into account in calculating his bid.
G. Insurance Requirements
1. Deductibles. All shall be paid for by the Contractor.
2. Required Insurance Coverages. The Contractor also agrees to purchase and have the authorized agent
state on the insurance certificate that the Contractor has purchased the following types of insurance
coverages, consistent with the policies and requirements of O.C.G.A. 50-21-37. The minimum
required coverages and liability limits are as follows:
a) Workers' Compensation Insurance. The Contractor agrees to provide, at a minimum, Workers'
Compensation coverage in accordance with the statutory limits as established by the General
Assembly of the State of Georgia. A group insurer must submit a certificate of authority from the
Insurance Commissioner approving the group insurance plan. A self-insurer must submit a
certificate from the Georgia Board of Workers' compensation stating the contractor qualifies to
pay its own workers' compensation claims.
The Contractor shall require all Trade Contractors/Subcontractors performing work under this
Contract to obtain an insurance certificate showing proof of Workers' compensation Coverage and
shall submit a certificate on the letterhead of the Contractor in the following language:
This is to certify that all trade contractors/subcontractors performing work on this Project are
covered by their own workers' compensation insurance or are covered by the Contractor's workers'
compensation insurance.
b) Employers' Liability Insurance. The Contractor shall also maintain Employer's Liability Insurance
Coverage with limits of at least:
(i) Bodily Injury by Accident $1,000,000 each accident
(ii) Bodily Injury by Disease $1,000,000 each employee; and
(iii) Bodily Injury/Disease Aggregate $1,000,000 each accident
The Contractor shall require all Trade Contractors/Subcontractors performing work under this
Contract to obtain an insurance certificate showing proof of Employers Liability Insurance
Coverage and shall submit a certificate on the letterhead of the Contractor in the following
language.
This is to certify that all trade contractors/subcontractors performing work on this Project are
covered by their own Employers Liability Insurance Coverage or are covered by the Contractor's
Employers Liability Insurance Coverage.
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c) Builders Risk Insurance. Contractor shall provide a Builder's Risk Policy to be made payable to
the Owner and contractor, as their interests may appear. The policy amount should be equal to
100% of the Contract Sum, written on a Builder's Risk "All Risk", or its equivalent. The policy
shall be endorsed as follows:
The following may occur without diminishing, changing, altering or otherwise affecting that
coverage and protection afforded by the insured under this policy:
(i) Furniture and equipment may be delivered to the insured premises and installed in place
ready for use; and
(ii) Partial or complete occupancy by Owner; and
(iii) Performance of work in connection with construction operations ensured by the Owner,
by agents or lessees or other Contractors of the Owner or Using Agency.
In the event that the contract is for renovation, addition or modification of an existing
structure and Builders Risk Insurance is not available, the Owner will accept an
Installation Floater Insurance Policy with the above endorsement in lieu of the Builders'
Risk Insurance Policy. Such floater must insure loss to materials and equipment prior to
acceptance by Owner and must be on an ALL-RISK BASIS with the policy written on a
specific job site.
d) Commercial General Liability Insurance. The Contractor shall provide Commercial General
Liability Insurance (2001 ISO Occurrence Form or equivalent) that shall include, but need not
be limited to, coverage for bodily injury and property damage arising from premises and
operations liability, products and completed operations liability, lasting and explosion, collapse
of structures, underground damage, personal injury liability and contractual liability. The CGL
policy must include separate aggregate limits per Project and shall provide at a minimum the
following limits:
Coverage Limits
1. Premises and Operations $1,000,000 per Occurrence
2. Products and Completed Operations $1,000,000 per Occurrence
3. Personal Injury $1,000,000 per Occurrence
4. Contractual $1,000,000 per Occurrence
5. General Aggregate $2,000,000 per Project
Additional Requirements for Commercial General Liability Insurance are as follows:
e) Commercial business Automobile Liability Insurance. The Contractor shall provide commercial
business Automobile Liability Insurance that shall include coverage for bodily injury and property
damage arising from the operation of any owned, non-owned, or hired automobile. The
commercial business Automobile Liability Insurance Policy shall provide not less than
$1,000,000 combined Single Limits for each accident.
Additional Requirements for Commercial Business Automobile Liability Insurance are as
follows:
f) Commercial Umbrella Liability Insurance. The Contractor shall provide a commercial Umbrella
Liability Insurance to provide excess coverage above the Commercial General Liability,
Commercial Business Automobile Liability and the Workers' Compensation and Employers'
Liability to satisfy the minimum limits set forth herein. The umbrella coverage shall follow form
with the Umbrella limits required as follows:
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For contract Amounts Less For Contract Amounts Equal to
Than $5,000,000: or Greater than $5,000,000:
$2,000,000 per Occurrence $2,000,000 per Occurrence
$4,000,000 Aggregate $10,000,000 Aggregate
3. Additional Requirements for Commercial Policies
a) The policy shall name as additional Insureds the officers, members, and employees of the
Owner and the Using Agency.
b) The policy must be on an "occurrence" basis.
4. Disposition of Insurance Documents. One original certificate of insurance with all endorsements
attached must be deposited with Owner for each insurance policy required.
5. Termination of Obligation to Insure. Unless otherwise expressly provided to the contrary, the obligation
to ensure as provided herein shall not terminate until the Design Professional/Architect has executed
the Certificate of Material Completion.
6. Failure of Insurers. The Contractor is responsible for any delay resulting from the failure of his
insurance carriers to furnish proof of proper coverage in the prescribed form.
7. Additional Insured: Contractor shall add Owner and Architect as an additional insured under the
commercial general and automobile policies.
II. Instructions to Bidders
A. Definitions
Wherever the term "Owner", "County", or "Macon-Bibb County" occur in these specifications, it shall mean
Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County
Board of Commissioners.
Wherever the term "work" occurs in these specifications, it shall mean the work as defined herein, including,
all labor, materials, equipment, transportation, and supervision necessary to complete the Contract.
1. Related Documents
a) Required Submission Documents (Attachment "A")
b) Scope of Work/ Diagram-Construction Standards (Attachment "B")
2. Bidder's Representation
1. Each bidder, by making his bid, represents that he has:
a) Read and understand the bidding documents.
b) Visited the site and became familiar with the local conditions under which the work
is to be performed.
2. Bidders shall examine the areas wherein work of this project is to be carried out and shall take
into consideration all conditions that might affect his work.
a) Failure of the bidder to inspect firsthand the areas affected by work in this project
shall not relieve him of the obligation to comply fully with the scope of the work as
defined herein.
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b) No consideration will be given any claim based on lack of knowledge of existing
conditions, except where the Contract Documents make definite provisions for
adjustment of cost or extension of time due to existing conditions that cannot be
readily ascertained.
3. Document Discrepancies
1. Should the bidder find discrepancies in, or omissions from the documents, he shall at once
notify the Macon-Bibb County Procurement Department.
2. Requests for Interpretations of Drawings and Specifications shall be made in writing to the
Macon-Bibb County Procurement Department no later than Friday, October 9, 2026, at 3:00
pm EST to lhardwick@maconbibb.us
3. Any subsequent instructions to bidders will be issued in the form of addenda to the
specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form.
4. All definitions set forth in the specifications are applicable to this Instruction to Bidders, the
Bid Form and the proposed Contract Documents including, but not limited to, drawings,
project manual, and any addenda issued prior to receipt of bids.
a) Addenda are written or graphic instruments issued prior to the execution of the
Contract that may modify or interpret the bidding documents by deletion, additions,
clarifications or corrections.
b) Addenda will become part of the Contract Documents when the Contract is
executed.
B. Submittals
1. In order for bids to be considered, the complete bid document package shall be submitted
including each of the following completed documents.
a) Bid Form (included in this bid document)
b) Attachment "A" Required Submission Documents
c) Bidder Information Form
d) Bidder's Qualification Form
e) List of Sub-Contractors
f) Minority Participation Goal
g) Financial & Legal Stability Statement
h) Insurability Statement
i) E-Verify Affidavit
j) Bid Bond, cashier's check, or certified check in amount of 5% of the total base bid
(acquired separately)
C. Reservations
1. The bidder acknowledges that Macon-Bibb County reserves full freedom (in addition to the
right to reject any and all bids) in awarding bids to consider all available factors including,
but not limited to, price, the provision of needed and unneeded features, usefulness to the
using department and prior County experience. In addition, the bidder recognizes the right
of the Owner to reject a bid if the bidder failed to furnish any required submittals on the date
required by the bidding documents, or if the bid is in any way incomplete or irregular. Hence
the County may award bids to other than the lowest bidder if in the judgment of the Board of
Commissioners the interest of the County will be best served by award to another.
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2. Macon-Bibb County reserves the right to adjust the project scope as necessary to meet the
budget. Upon determination of the "Apparent Lowest Qualified Bidder", and if the lowest
Lump Sum quote is above the intended budget, the Owner shall meet with said Apparent
Lowest Qualified Bidder to adjust the project scope as necessary to meet the prescribed
budget. This exercise is intended to reduce the total lump sum by deleting items from the
Construction Bid Items Schedules until the budget is met without having to re-bid the
project.
D. Surety and Insurance Companies
1. The Contract provides that the surety and insurance companies must be acceptable to the
Owner. The bidder shall require the attorney in fact who executes the required bonds on behalf
of the surety to affix thereto a certified and current copy of his power of attorney indicating
the monetary limit of such power.
III. Special Conditions
A. General
1. All work to be performed as part of this specification shall comply with all codes, ordinances
and regulations applicable to the contract, including, but not limited to:
a) International Building Code
b) State and Local Building Code
c) Georgia Department of Transportation (D.O.T.)
d) Occupational Safety and Health Administration (OSHA)
e) Other Federal, State, or Local Codes
2. Please note any Americans with Disabilities (ADA) requirements, including inclusion of
ramps where necessary for access, must be met.
B. Permits and Licenses
1. Contractor shall obtain all permits and licenses, paying all fees as required, for execution of
the Contract. In addition, the Contractor shall arrange for necessary inspections required by
the City, County, State and other authorities having jurisdiction, and submit certificates of
approval to the Owner or his designated representative.
C. Layout of Work
1. The Contractor shall verify all existing conditions and contiguous work and lay out his work
there from, providing for himself all other necessary measurements, lines and levels, and shall
assume the responsibility for the correctness of the layout of the work.
D. Work Area
1. The Contractor shall confine his operations to as small an area as possible, using only the areas
designated for on-site storage.
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2. The Contractor shall protect all surrounding adjoining private and public property, taking
every precaution to prevent damage or injury to trees, shrubs, curbs, sidewalks, driveways
and fences along or adjacent to the work. Should damage occur, the Contractor shall restore,
at his expense, any such property damage or injuries by his operations to a condition equal to
that existing before such damage or injury was done, by repairing, rebuilding or otherwise
restoring as may be directed by, and to the satisfaction of the Owner.
3. In case of failure on the part of the Contractor to restore such property, or make good such
damages or injury, the Owner may, after forty-eight (48) hours written notice, proceed to
repair, rebuild, or otherwise restore such property as may be deemed necessary, and the cost
thereof shall be deducted from any monies due or which may become due the contractor
under this contract.
E. Underground Utilities
1. The Contractor shall verify all underground utilities and their locations prior to commencing
any work under this contract. Damage to underground utilities, and costs to repair same,
shall be the responsibility of the Contractor.
F. Traffic Control
1. It shall be the responsibility of the Contractor to maintain traffic by utilizing adequate
construction signs and flagmen at all times.
2. The Contractor shall furnish, install, maintain and eventually remove all traffic control
devises necessary to properly protect and divert traffic. Such barricades and detour signs
shall be illuminated at night.
3. All costs associated with traffic control shall be the responsibility of the Contractor.
4. The Contractor shall assume all responsibility for damages resulting from the failure of the
signs and/or barricades to properly protect the work from traffic.
G. Vandalism
1. The Contractor shall take every precaution not to leave equipment and materials where they
can be reached and used for defacing new or existing work at any time.
H. Material Disposal
1. The Contractor shall allow no trash, dirt, stumps, tree trunks, or excess material to accumulate
and shall be responsible for removing same from the premises.
a) Such items shall be disposed of off the premises.
b) Burning of material on the site will not be permitted.
c) All costs of removing trash shall be the responsibility of the Contractor.
d) Place and method of disposal shall be the responsibility of the Contractor.
I. Extension of Time
1. In the event the work under this project is delayed by neglect, delay, or default of any other
Contractor or the Owner, or by any damage which is the result of an Act of God, or by a
general strike of the employees, the Contractor shall have reason to claim for delay and
request an extension of time to complete the contract.
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J. Liquidated Damages
1. Liquidated damages in the amount of $100 damages shall be charged to the contractor for
each day that the project is delayed beyond the completion date of the contract. These
charges are to defray the cost of inspection by Macon-Bibb employees assigned to the
project.
K. Inspection
1. Inspectors may be appointed to inspect all materials used and all work performed. Such
inspection may extend to all or any part of the work and to the preparation of manufacture of
the materials to be used. The inspectors will not be authorized to revoke, alter, enlarge or
relax the provisions of this specification, nor will they be authorized to approve or accept any
portion of the completed work or to issue instruction contrary to the plans and specifications.
The inspector shall have authority to reject defective material and to suspend work that is
being improperly done, subject to the final decision of the Inspector.
2. It is mutually agreed between the parties to the Contract that to prevent all disputes and
misunderstandings between them in relation to any of the provisions contained in these
specifications, or their performance by either of said parties, the Owner shall serve as the
referee to decide all matters of construction of the specifications and of the terms of the
contract, and as to all matters arising or growing out of said Contract and his decision shall
be final and binding upon both parties.
3. The Owner and his inspectors shall have free access to all parts of the work, and to all material
intended for use in the work. The work will be inspected as it progresses, but failure to reject
or condemn defective work at the time it is done will in no way prevent its rejection whenever
it is discovered before the work is finally accepted and approved, nor will final acceptance
and approval constitute waiver by the County of any right of action for defective work or the
failure to perform the Contract according to its terms.
IV. Execution
A. General
1. It is the intent of this specification to provide Walnut Street Improvements, for the Macon-
Bibb County, Macon, Georgia.
B. Specifications
1. The Contractor is responsible for all labor, materials and equipment to complete the project.
The Contractor shall provide all services as outlined in Attachment "B" work description."
C. Schedule
1. The Contractor shall commence work within 10 calendar days following issuance of notice
to proceed, shall execute the work diligently, and shall complete all work requirements within
135 calendar days following the Notice to Proceed. This time includes weather delays of 3
workdays. This time shall include all clean up, demobilization, and other necessary work to
return the project area to its final state.
V. Warranty
A. The Contractor shall guarantee all labor and workmanship for minimum of one (1) year from date of
completion.
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