ITB: Pender County Soil and Water Streamflow Rehabilitation Assistance Program, Dry Branch

INVITATION FOR INFORMAL BIDS FOR A SERVICE CONTRACT FROM PENDER SOIL AND WATER
CONSERVATION DISTRICT FOR STREAMFLOW REHABILITATION ASSISTANCE PROGRAM
NOTICE IS HEREBY GIVEN THAT THE PENDER SOIL AND WATER CONSERVATION DISTRICT IS SOLICITING
CONTRACTORS AND PROFESSIONAL FIRMS TO PERFORM THE REMOVAL OF STREAM DEBRIS IN SEVERAL
LOCATIONS IN PENDER COUNTY. THIS BID PACKET IS CONSIDERED PENDER SOIL AND WATER
CONSERVATION DISTRICT. THIS PLANNED WORK AREA IS REFERENCED ON THE ATTACHED PROJECT MAP.
THERE WILL BE NO GROUP SITE SHOWING FOR THESE PROJECTS. THE CONTRACTORS BIDDING ARE
REQUIRED TO MAKE A MANDATORY SITE VISIT TO THE AREA TO DETERMINE THEIR BID PRICE AND WILL
BE REQUIRED TO SIGN A STATEMENT.
PLEASE REFERENCE THE FOLLOWING IMPORTANT DOCUMENTS:
*PROJECT MAP
*SCOPE OF WORK
*WOODY DEBRIS REMOVAL GUIDELINES TITLED "INCREMENTAL EFFECTS OF LARGE WOODY DEBRIS
REMOVAL ON PHYSICAL AQUATIC HABITAT"
*DEBRIS REMOVAL RECCOMENDATIONS AND PROCESSING (ONE OF THE FOLLOWING MUST BE USED)
*PROJECT BID SHEET
THE SCOPE OF WORK DESCRIBES THE NORTH CAROLINA REQUIREMENTS FOR RECEIVING PAYMENT FOR
COMPLETED WORK. THE PENDER SOIL AND WATER CONSERVATION DISTRICT WILL BE THE
CONTRACTING AGENCY FOR THIS PROJECT; HOW EVER YOU SHOULD REFERENCE THE CONTRACT IN
ORDER TO UNDERSTAND HOW THE PAYMENT PROCESS WORKS AND NOTE OTHER ITEMS THAT WILL BE
REQUIRED SHOULD YOU BE AWARDED THE CONTRACT.
WORK MUST BE COMPLETED ACCORDING TO THE WOODY DEBRIS REMOVAL GUIDELINES TITLED
"INCREMENTAL EFFECTS OF LARGE WOODY DEBRIS REMOVAL OF PHYSICAL AQUATIC HABITAT" AND THE
"RECCOMENDATION OF REMOVAL AND PROCESSING". PENDER SOIL AND WATER DISTRICT WILL
REQUIRE THAT THE DEBRIS REMOVAL BE PLACED OUTSIDE OF STREAM ALONG STREAM BANK AND ON
THE SAME SIDE THAT IT ORIGINATED.
BIDS MUST CLEARLY STATE THE TOTAL PRICE FOR COMPLETING THE CONTRACT, NOT A PRICE PER FOOT.
LENGTHS REFERENCED IN THIS NOTICE AND ON THE PROJECT MAP ARE APPROXIMATE AND WILL NOT BE
USED TO DETERMINE PAYMENT OR PROJECT COMPLETION.
PROJECT BID SHEETS MUST BE RECEIVED BY 3 PM, OCTOBER 14, 2026. SEND PROJECT BID SHEETS IN A
SEALED ENVELOPE MARKED PENDER SOIL AND WATER CONSERVATION DISTRICT STORM DEBRIS
PROJECT TO PENDER SOIL AND WATER CONSERVATION DISTRICT OFFICE, PO BOX 248, BURGAW, NC
28425 OR DROP IT OFF AT 801 SOUTH WALKER STREET BURGAW, NC28425. PLEASE INCLUDE COPIES OF
REFERENCE LETTERS OR OTHER DOCUMENTATION OF PRIOR WORK EXPERIENCE. QUESTIONS
REGARDING WOODY DEBRIS REMOVAL BID PACKET SHOULD BE DIRECTED TO PENDER SOIL AND WATER
CONSERVATION DISTRICT OFFICE STAFF (910)259-9123X3
BIDS WILL BE PUBLICLY OPENED AND READ ALOUD AT 12 PM OCTOBER 15, 2026 AT PENDER SOIL AND
WATER CONSERVATION DISTRICT 801 SOUTH WALKER STREET BURGAW NC 28425. ALL BID AWARDS
WILL BE FINAL AFTER ALL REFERENCES HAVE BEEN REVIEWED AND VERIFIED BY PENDER SOIL AND
WATER CONSERVATION DISTRICT STAFF.

CONSTRUCTION SPECIFICATIONS
FOR
STRAP STREAM DEBRIS REMOVAL
1. LOCATION:
THE SITE IS LOCATED IN PENDER COUNTY, STATE OF NORTH CAROLINA (SEE MAP INCLUDED IN PACKET).
STREAM TO BE CLEARED IS HIGHLIGHTED ON THE ATTACHED MAP. (DRY BRANCH) PROJECT STARTS AT
34 36' 59.20" 78 06'05.83 ENDING AT 34 35' 22.91" 78 07' 18.15"
2. SCOPE OF WORK:
THE CONTRACTOR MUST PROVIDE PROOF OF INSURANCE AND WORKMAN'S COMP THROUGH
CERTIFICATES OF INSURANCE THAT NAMES PENDER SOIL AND WATER CONSERVATION DISTRICT, BEFORE
WORK CAN COMMENCE. THE CONTRACTOR AWARED THIS PROJECT SHALL BE REQUIRED TO HAVE A ONE
MILLION ($1,000,000) LIABILITY INSURANCE POLICY IN EFFECT THROUGHOUT THE TERM OF THE
CONTRACT.
THE CONTRACTOR AWARDED THIS PROJECT SHALL FURNISH A PERFORMANCE BOND PAYABLE TO THE
PENDER SOIL AND WATER CONSERVATION DISTRICT AND CONDITIONED UPON THE CONTRACTOR
FAITHFULLY PERFORMS THE CONDITIONS OF THE CONTRACT. SAID BOND SHALL BE IN THE AMOUNT OF
THE TOTAL BID FOR THE CONTRACT. THE SURETY ON THE BOND SHALL BE A DULY AUTHORIZED
CORPORATE SURETY COMPANY AUTHORIZED TO DO BUSINESS IN THE STATE OF NORTH CAROLINA.
THE CONTRACTOR WILL ENSURE THAT STATE, FEDERAL AND LOCAL REQUIRED PERMITS ARE SECURED
FOR EACH SITE BEFORE ANY WORK PROCEEDS FOR THAT SITE.
3. CLEARING AND DEBRIS REMOVAL:
WORK WILL CONSIST OF REMOVAL OF ALL STREAM OBSTRUCTIONS (SURFACE & SUBSURFACE), THIS
INCLUDES TREE LIMBS, DISLODGED BRUSH, RUBBISH, AND ANY FOREIGN DEBRIS WITHIN OR ACROSS
THE SECTION OF THE CHANNEL AND DESIGNATED ADJACENT AREAS, WHICH IMPEDES STREAM FLOW OR
NAVIGATION AS DETERMINED BY THE PROJECT INSPECTOR. ALL TREES LEANING GREATER THAN 45
DEGREES OVER THE CHANNEL SHALL BE REMOVED. DEBRIS SHALL BE PLACED AWAY FROM THE
STREAMBANK, SO IT DOES INTERFERE WITH ACESS ALONG THE DRAINAGE WAY AND IN A MANNER SO IT
WILL NOT EASILY WASH BACK IN WATERWAY IN THE EVENT OF FLOODING AND PROPER PROCESSING OF
THE DEBRIS SHOULD BE COMPLETED (REFERENCE STRAP RECCOMENDATIONS AND PROCESSING
ATTACHED). THE DROPPING OF TREES UNDER THE WATER SURFACE AND LEAVING THEM IS NOT
ALLOWED AND WILL BE CONSIDERED A BREACH OF THE CONTRACT.
4. START AND COMPLETION DATES:
THE CONTRACTOR SHALL COMMENCE WORK ON THE PROJECT WITHIN 30 DAYS OF THE AWARDED
CONTRACT. ANY DEVIATION FROM THE AFORE-STATED DATE OF COMMENCEMENT MUST BE APPROVED
BY THE PENDER SOIL AND WATER CONSERVATION DISTRICT.

WORK MUST BE SATISFACTORIALLY COMPLETED NO LATER THAN SIX MONTHS AFTER START DATE. IF
WORK IS NOT COMPLETED BY THIS DATE, LIQUIDATED DAMAGES WILL BE ASSESSED AT A RATE OF $100
PER DAY. AN EXTENSION MAY BE GRANTED DUE TO WEATHER CONDITIONS BY THE PENDER SOIL AND
WATER DISTRICT. THE CONTRACTOR WILL BE REQUIRED TO SUBMIT TO THE INSPECTOR A WEEKLY TIME
LOG OF PROGRESS MADE EACH WEEK ON THE PROJECT SITE.
5. METHOD:
CONVENTIONAL LOGGING EQUIPMENT, FLOATING BARGE OR BOAT WITH MECHANICAL WINCHES;
HYDRAULIC EXCAVATORS (MUST BE LGP IF USED IN WETLAND AREAS) AND DRAGLINES WITH GRAPPLE-
TYPE ATTACHMENTS AND/OR ANY OTHER NON-MECHANICAL MEANS MAY BE USED. CONTRACTOR WILL
USE EQUIPMENT AND JUDGEMENT TO MINIMIZE RUTTING OR SOIL DISTURBANCE. IT IS THE
CONTRACTOR'S RESPONSIBILITY TO NEGOTIATE WITH THE LANDOWNER FOR REMOVAL OF ANY
STANDING MERCHANTABLE TREES THAT ARE CUT.
6. ACCESS:
ACCESS SHALL BE DESIGNATED BY THE PROJECT INSPECTOR UNLESS ALTERNATE ROUTES ARE OBTAINED
BY THE CONTRACTOR AND APPROVED BY THE PROJECT INSPECTOR. EVEN THOUGH MAINTENANCE
TRAVELWAY ACCESS IS ASSURED BY LANDOWNER PERMISSION, EVERY EFFORT WILL BE MADE BY
PENDER SOIL AND WATER CONSERVTION DISTRICT TO KEEP LANDOWNERS INFORMED OF ACTIVITIES
AND ADDRESS LOCAL CONCERNS.
7. LIMITS OF WORK:
THE LIMITS OF WORK AREA SHALL NOT EXCEED THOSE SHOWN ON THE DRAWINGS OF THIS
SPECIFICATION.
8. DISPOSAL OF DEBRIS:
NATURAL WOODY AND OTHER DEBRIS SHALL BE DISPOSED OF ALONG OFFSIDE OF THE STREAMBANK,
WITH TREES AND LIMBS CUT TO A MAXIUM LENGTH OF 16 FEET OR AS DETERMINED BY THE PROJECT
INSPECTOR. DEBRIS FROM THESE LOCATIONS SHALL NOT BE "PILED UP" OR DISPOSED OF PROPERLY
REFERENCING "THE RECCOMENDATIONS OF REMOVAL AND PROCESSING". DEBRIS SHALL NOT BE
PLACED IN TRIBUTARIES OR SIDE DITCHES. THE NATURAL WOODY DEBRIS SHALL BE PLACED IN SUCH A
MANNER TO PREVENT POTENTIAL MOVEMENT OF THE MATERIAL BACK INTO THE FLOODWAY BY
SUBSEQUENT HIGH WATER EVENTS.
9. ENVIRONMENTAL REQUIREMENTS:
EQUIPMENT SHALL OPERATE ADJACENT TO THE STREAM AND NOT WITHIN THE STREAM UNLESS PRIOR
APPROVAL IS GRANTED BY THE PROJECT INSPECTOR. CROSSING A STREAM TO GAIN ACCESS TO THE
OPPOSITE BANK IS PERMISSIBLE.
EQUIPMENT SHALL BE MAINTAINED TO PREVENT FUEL, OIL, AND LUBRICANT SPILLS. REFUELING,
REPAIR, AND LUBRICATION SHALL BE PREFORMED AT SAFE DISTANCES FROM THE STREAM. SHOULD
FUEL LEAKS, OIL LEAKS OR HYDRAULIC PIPE RUPTURE OCCUR DURING CONSTRUCTION, THE
CONTRACTOR'S OPERATORS SHALL IMMEDIATELY REMOVE THE EQUIPMENT TO A SAFE AREA AND TAKE

PROMPT ACTION TO MINIMIZE DAMAGE AND SAFEGUARD THE SITE. THE CONTRACTOR OR HIS
SUPERINTENDENT SHALL IMMEDIATELY REPORT THE DISCHARGE TO THE NC-DEQ (DEPARTMENT OF
ENVIRONMENTAL QUALITY) AT 1-800-858-0368 AND PROVISIONS OF THE NORTH CAROLINA OIL
POLLUTION AND HAZARDOUS SUBSTANCE CONTROL ACT SHALL BE FOLLOWED. THE CONTRACTOR SHALL
ALSO REPORT THE DISCHARGE TO THE PROJECT INSPECTOR.
THE CONTRACTOR SHALL PROVIDE TANKS OR BARRELS TO BE USED FOR OFF-SITE DISPOSAL OF
CHEMICAL POLLUANTS SUCH AS DRAINED LUBRICATING OR TRANSMISSION OILS, GREASES, ETC.
PRODUCED AS A BY-PRODUCT OF THIS WORK. WASHING, FUELING, OR SERVICING EQUIPMENT SHALL BE
AVOIDED WHERE SPILLAGE OR WASH WATER CAN ENTER THE WATERCOURSE.
10. SPECIFICATIONS AND DRAWINGS:
THE CONTRACTOR SHALL KEEP A COPY OF THE DRAWINGS AND SPECIFICATIONS. IN CASE OF
DIFFERENCES BETWEEN DRAWINGS AND SPECIFICATIONS, THE SPECIFICATIONS SHALL GOVERN. IN
CASE OF DISCREPANCY EITHER, IN THE DRAWINGS, OR IN THE SPECIFICAITONS, THE MATTER SHALL BE
PROMPTLY SUBMITTED TO THE PROJECT INSPECTOR, WHO SHALL PROMPTLY MAKE A DETERMINATION
IN WRITING. ANY ADJUSTMENT BY THE CONTRACTOR WITHOUT SUCH A DETERMINATION SHALL BE AT
HIS OWN RISK AND EXPENSE.
11. NONCOMPLIANCE WITH CONTRACT REQUIREMENTS:
THE PROJECT INSPECTOR MAY ORDER SUSPENSION OF THE WORK IN WHOLE OR IN PART FOR SUCH
TIME AS HE DEEMS NECESSARY BECAUSE OF THE FAILURE OF THE CONTRACTOR TO COMPLY WITH ANY
OF THE REQUIREMENTS OF THIS CONTRACT, AND THE CONTRACT COMPLETION DATE SHALL NOT BE
EXTENDED ON ACCOUNT OF ANY SUCH SUSPENSION OF THE WORK.
WHEN THE PROJECT INSPECTOR ORDERS ANY SUSPENSION OF THE WORK (SEE ABOVE), THE
CONTRACTOR SHALL NOT BE ENTITLED TO ANY COST OR DAMAGES RESULTING FROM SUCH
SUSPENSION.
12. PROTECTION OF WORK, PROPERTY, AND PERSONS:
THE CONTRACTOR WILL BE RESPONSIBLE FOR INITIATING, MAINTAINING, AND SUPERVISING ALL SAFETY
PRECAUTIONS AND PROGRAMS IN CONNECTION WITH THE WORK. THE CONTRACTOR WILL TAKE ALL
NECESSARY PRECAUTIONS OF THE SAFETY OF, WILL PROVIDE THE NECESSARY PROTECTION TO PREVENT
DAMAGE, INJURY OR LOSS TO ALL EMPLOYEES ON THE WORK SITE AND OTHER PERSONS WHO MAY BE
AFFECTED THEREBY, ALL THE WORK AND ALL MATERIALS OR EQUIPMENT TO BE INCORPORATED
THEREIN, WHETHER IN STORAGE ON OR OFF THE SITE, AND OTHER PROPERTY AT THE SITE OR ADJACENT
THERETO, INCLUDING TREES, SHURBS, LAWNS, WALKS, PAVEMENT, ROADWAYS, STRUCTURES, AND
UTILITIES NOT DESIGNATED FOR REMOVAL, RELOCATION, OR REPLACEMENT IN THE COURSE OF THE
PROJECT COMPLETION.
THE CONTRACTOR WILL PROVIDE SIGNAGE ON WORK VEHICLES OR PORTABLE SIGNAGE AND/OR SAFETY
VEST TO ALERT CITIZENS IN THE AREA OF THE WORK BEING CONDUCTED TO IMPROVE THE DRAINAGE
WAYS IN THEIR AREA OF THE COUNTY.
THE CONTRACTOR WILL COMPLY WITH ALL APPLICABLE LAWS, ORDINANCES, RULES, REGULATIONS AND
ORDERS OF ANY PUBLIC BODY HAVING JURISDICTION. THE CONTRACTOR WILL ERECT AND MAINTAIN,
AS REQUIRED BY THE CONDITIONS AND PROGRESS OF THE WORK, ALL NECESSARY SAFEGUARDS FOR
SAFETY AND PROTECTION. THE CONTRACTOR WILL NOTIFY OWNERS OF ADJACENT UTILITIES WHEN

PROSECUTION OF THE WORK MAY AFFECT THEM. THE CONTRACTOR WILL REMEDY ALL DAMAGE, INJURY
OR LOSS TO ANY PROPERTY CAUSED, DIRECTLY OR IN DIRECTLY, IN WHOLE OR PART, BY THE
CONTRACTOR, SUBCONTRACTOR OR ANYONE OF WHOSE ACTS ANY OF THEM MAY BE LIABLE, EXCEPT
DAMAGE OR LOSS ATTRIBUTABLE TO THE FAULT OF THE CONTRACT DOCUMENTS OR TO THE ACTS OR
OMISSIONS OF THE OWNER, THE PROJECTOR INSPECTOR OR ANYONE EMPLOYED BY THEM OR ANYONE
FOR WHOSE ACTS EITHER OF THEM MAY BE LIABLE, AND NOT ATTRIBUTABLE, DIRECTLY OR INDIRECTLY,
IN WHOLE OR IN PART, TO THE FAULT OR NEGLIGENCE OF THE CONTRACTOR.
13.RECORD KEEPING: CONTRACTOR WILL LET THIS OFFICE KNOW WHEN PROJECT SITE WORK STARTS.
CONTRACTOR WILL KEEP THIS OFFICE ADVISED OF THE DAYS THE CREWS ARE ON THE PROJECT SITE
WORKING. IF WORK CREWS ARE WORKING ON WEEKENDS, THE OFFICE NEEDS TO BE AWARE OF THIS
SCHEDULE. WEEKLY TIME SCHEDULES (SUNDAY-SATURDAY) WILL BE KEPT AND SENT TO PENDER SOIL
AND WATER CONSERVATION DISTRICT EACH TUESDAY BY 12 PM FOR THE TIME CREWS WORKED THE
PREVIOUS WEEK. (SEE ATTACHED COPY)
14. INSPECTION:
WORK WILL BE PERFORMED UNDER THE SUPERVISION OF THE PROJECT INSPECTOR APPOINTED BY THE
PENDER SOIL AND WATER CONSERVATION DISTRICT. COMPLETED WORK WILL BE INSPECTED BY
PROJECT INSPECTOR, AS WELL AS STATE INSPECTOR WHILE THE CONTRACT IS ON GOING. INSPECTIONS
WILL INCLUDE VISIBLE DEBRIS PILES IN APPROPRIATE LOCATIONS, DEBRIS LEFT BELOW SURFACE OF
WATER, TREES LEANING GREATER THAN 45 DEGREES, ETC. PROJECT INSPECTOR HAS THE AUTHORITY TO
ISSUE STOP AND PROCEED WORK ORDERS.
15. PAYMENT:
STAFF FROM THE NC DIVISION OF SOIL AND WATER CONSERVATION OR ITS DESIGNATED AGENT WILL
CONDUCT A SITE VISIT AND APPROVE THE WORK COMPLETED BEFORE PAYMENT IS MADE BY THE
PENDER SOIL AND WATER CONSERVATION DISTRICT TO THE CONTRACTOR. THE DIVISION MUST
SATISFACTORILY DETERMINE THAT ALL WORK HAS BEEN COMPLETED IN ACCORDANCE WITH THE
WOODY DEBRIS REMOVAL GUIDELINES.

STRAP STREAM DEBRIS REMOVAL
BID FORM
MUST BE RETURNED BY WEDNESDAY, OCTOBER 14, 2026 BY 3 PM . NO EXCEPTIONS.
ALL BIDS WILL BE CONFIDENTIAL
BID AREA EST. FOOTAGE
DRY BRANCH APPROX. 16,000'
*ESTIMATED FOOTAGE IS GIVEN FOR REFERNCE ONLY AND WILL NOT BE USED TO ISSUE PAYMENT BY.
*PLEASE INCLUDE REFERENCES OR ANY OTHER PERTINENT DOCUMENTATION.
*ALSO PLEASE INCLUDE PRIOR WORK EXPERIENCE.
COMPANY NAME ________________________________________
COMPANY PHONE# ________________________________________
COMPANY EMAIL ADDRESS ______________________________________
BID $_______________________________________
CONTRACTOR SIGNATURE _______________________________________
DATE: _______________________________________
I HAVE COMPLETED THE MANDATORY SITE VISIT. DATE REVIEWED________
CONTRACTOR SIGNATURE _______________________________________
DATE: _______________________________________

NOTE: YOU ONLY NEED TO RETURN THIS SHEET WITH THE ABOVE INFORMATION TO SUBMIT YOUR BID.
BIDS SHOULD BE IN A SEALED ENVELOPE MARKED PENDER SOIL AND WATER CONSERATION STREAM
REMOVAL REHABILITATION PROGRAM OR STRAP.