RFQ - Architectural and Engineering Services for Renovations at the St. Charles City-County Library Addendum 2

Location:	Missouri
Posted:	Jan 26, 2026
Due:	Feb 4, 2026
Agency:	St. Charles City-County Library District
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

RFQ - Architectural and Engineering Services for Renovations at the St. Charles City-County Library

The St. Charles City-County Library District seeks proposals from qualified and experienced firms to provide Architectural and Engineering Services for Renovations at the Kathryn Linnemann Branch, Spencer Road Branch, and Central Services Building.

Request for Qualifications
Addendum 1
Addendum 2
Written questions are due: Thursday, January 22, 2026, by 5:00 pm
Proposals are due: Wednesday, February 4, 2026, by 2:00 pm

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Request for Qualifications

for

Architectural and Engineering Services

for

Renovations at the St. Charles City – County Library’s

Kathryn Linnemann Branch, Spencer Road Branch,

and Central Services Building

Date: January 14, 2026

ST. CHARLES CITY-COUNTY LIBRARY DISTRICT

Request for Qualifications

for

Architectural and Engineering Services

for

Renovations at the St. Charles City – County Library’s Kathryn Linnemann Branch,

Spencer Road Branch, and Central Services Building

RFQ Issue Date:

Description:

Web site address:

Proposal Delivery Address:

(by mail or hand delivered)

SCHEDULE

Wednesday, January 14, 2026

The St. Charles City-County Library District (“Library”)

seeks proposals from qualified and experienced firms to

provide Architectural and Engineering Services for

Renovations at the Kathryn Linnemann Branch, Spencer

Road Branch, and Central Services Building.

https://www.stchlibrary.org/bids-and-rfps

St. Charles City-County Library District

Ms. Chris Donnelly,

Purchasing and Building Projects Manager

Central Services Building

77 Boone Hills Drive

St. Peters, MO 63376

Requests for Qualifications hand delivered to the Library’s

Central Services Building should be placed in the package

drop box located on the building’s delivery dock.

RFQ Administrator:

Ms. Chris Donnelly

Purchasing and Building Projects Manager

636-441-2300 x1564

Written Questions Due:

Response to Questions:

Thursday, January 22, 2026 by 5:00 p.m. CT

Email questions to: Ms. Chris Donnelly at

purchasing@stchlibrary.org

Tuesday, January 27, 2026 by 2:00 PM, CT

Issued by Addendum and available at

https://www.stchlibrary.org/bids-and-rfps.

Proposals Due:

Wednesday, February 4, 2026 by 2:00 PM, CT

Interviews (if needed):

Monday, February 9, 2026

Notice of Award:

Upon Board of Trustees Approval

REQUEST FOR QUALIFICATIONS

The Board of Trustees of the St. Charles City-County Library District (the “Library”) invites

qualified firms to submit responses to this Request for Qualifications (RFQ) to provide

architectural and engineering services for the development of a plan for renovations at the

Library’s Kathryn Linnemann Branch, Spencer Road Branch, and Central Services Building as

further described in this RFQ.

Responses must be received no later than 2:00 p.m. CT on February 4, 2026, and should be

submitted to:

St. Charles City-County Library

Ms. Chris Donnelly

Purchasing and Building Projects Manager

Central Services Building

77 Boone Hills Drive

St. Peters, Missouri 63376

To ensure the integrity of the selection process, all inquiries regarding this RFQ must be

directed in writing to Ms. Chris Donnelly at purchasing@stchlibrary.org no later than 5:00 p.m.

CT on January 22, 2026.

SCOPE OF SERVICES

The Library is seeking professional architectural and engineering services for the development

of a plan for renovations at the Library’s Kathryn Linnemann Branch, Spencer Road Branch and

Central Services Building.

Kathryn Linnemann Branch

The Kathryn Linnemann project includes reimagining the branch operations after relocation of

the Local History and Genealogy collection to a new Heritage Center. This will free up

approximately 3,000 sq. ft. The anticipated budget for construction is $750,000 to $2,000,000.

Key project elements include:

•

A review of service points with a goal to reduce the number of staffed service points and

to provide a centralized “ask us” desk

•

Provide low-cost options that improve sightlines, accessibility, and operational

efficiencies

•

Identify opportunities to create flexible space

•

Improve ADA accessibility

•

Evaluate condition and functionality of shelving

•

Enhance the Library entrance and accessibility

•

Evaluate code compliance of public restrooms

Project schedule is a critical component of this phase of work. It is anticipated that the Local

History and Genealogy collection will be relocated from the facility in June. The team’s response

shall include a detailed schedule and description of work that details the tasks and timeline.

Spencer Road Branch

The Spencer Road Branch has the largest number of rooms available for public use, some of

which are in high demand during peak hours of operation. This branch also has the greatest

square footage of all locations and is therefore a logical place to deploy innovative new services

alongside the expansion of current offerings. A key objective of this study is to examine the use

of collection and meeting room spaces to ensure that community needs are being met and that

space is used optimally, as well as to identify opportunities to create more flexible-use spaces

and enhance areas to expand program and service offerings. The full scope of this project will

likely be completed in phases. The anticipated construction budget is $750,000 to $2,000,000.

● Review allocation of all rooms, which include but is not limited to the study, community,

event and program rooms, to determine if the spaces meet customer demands and

usage

● Identify options for expansion of early literacy collection, program, and interactive play

spaces

● Identify options for expansion of teen collection and program space

● Evaluate current government documents collection footprint

● Provide conceptual space planning options for specialized services and makerspaces

● Identify expansion of co-work spaces and other flexible environments to improve patron

experience

It is anticipated that this phase of work will occur concurrently with the Kathryn Linnemann

Branch and that the space planning efforts complement the public offering within these

branches.

Central Services Building

The Central Services Building project includes an assessment of current space usage and

infrastructure capacity, and to evaluate the feasibility of consolidating operations currently

housed in a leased warehouse at 224 Turner Boulevard that includes Friends of the Library

functions, general storage, and Bookmobile storage into the Central Services Building.

The Central Services Building encompasses approximately 30,000 square feet on the main

level and an additional 11,000 square feet on the second floor. It currently houses a range of

departments, including Executive, Finance, Human Resources, Marketing, Information

Technology, Facilities, Collection Services, Outreach, Adult and Youth Services, and the Library

Foundation. The offsite warehouse primarily supports Bookmobile housing and operations,

Friends of the Library operations, and general Library storage needs. The anticipated budget for

construction is $350,000 to $550,000. Key project elements include:

•

Identify opportunities to consolidate Adult & Youth Services and Outreach Services

Departments, including Bookmobile staff with exterior door access and housing for

Bookmobile vehicle inside the building

•

Review HVAC and Mechanical Systems

•

Evaluate code compliance of employee restrooms

•

Review storage and shelving to reduce footprint

•

Improve site security and access management

The team shall recognize as part of the planning process that should this project proceed to

construction the IT department needs to operate throughout the construction process with

access to the main network closet and have continuous power and internet service.

A key objective of this study is to determine whether functions currently housed in the leased

warehouse can be successfully integrated into the Central Services Building. The consultant will

evaluate the spatial, infrastructural, and operational requirements of these functions, including

vehicle access, climate control, and loading/unloading needs, volunteer access and assess the

feasibility of accommodating them onsite.

The selected firm will collaborate closely with Library leadership to conduct a comprehensive

review of these spaces, workflow, and needs.

PROJECT PHASES

Project Initiation and Data Collection

The project will include a kickoff meeting to establish goals, timelines, and lines of

communication. The consultant will review all relevant documentation, including existing

drawings, space assignments, and staffing information. The kickoff meeting will include a site

visit of the Kathryn Linnemann Branch, Spencer Road Branch, Central Services Building, and

the leased warehouse.

Master Planning

Based on the findings of the previous phases, the consultant will develop a Master Plan for each

facility that presents conceptual layouts, space plans, and recommendations. The plan will

address opportunities to improve operational efficiency and support future growth.

Pre-Design and Procurement Preparation

To support future implementation through a Design-Build or Construction Manager at Risk

(CMAR) delivery method, the consultant will prepare comprehensive design criteria packages.

These packages will serve as the foundation for procurement and project execution, and will

include a basis-of-design narrative, preliminary floor plans, a detailed space program summary,

infrastructure and building systems requirements, and high-level cost estimates.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFQ - Architectural and Engineering Services for Renovations at the St. Charles City-County Library Addendum 2

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