Comprehensive Plan Development

Request for Proposals to Develop a
Comprehensive Plan for the City of
Peachtree City, GA.
Released On: September 29, 2026
Due On: October 29, 2026,
3:00 pm local time
REQUEST FOR PROPOSALS
COMPREHENSIVE PLAN FOR THE
CITY OF PEACHTREE CITY
RFP Number 27-104PDS

Contents
Contents .....................................................................................................................................................................1
Introduction .................................................................................................................................................................2
Purpose of Proposal ...............................................................................................................................................2
Schedule .................................................................................................................................................................2
Single Point of Contact ...........................................................................................................................................2
Scope of Work ............................................................................................................................................................5
Comprehensive Plan Deliverables .............................................................................................................................5
Comprehensive Plan Task................................................................................................................. 5
Comprehensive Plan Project Timeline ......................................................................................................................5
Proposal Format .........................................................................................................................................................6
Packaging of Proposal ............................................................................................................................................6
Number of Proposal Copies ....................................................................................................................................6
Submittal Requirements .........................................................................................................................................6
Contents of Proposal ..............................................................................................................................................6
Offeror Qualifications & Selection Criteria ..................................................................................................................7
Evaluation ...............................................................................................................................................................8
Terms and Conditions.................................................................................................................................................9
RFP Information ......................................................................................................................................................9
Webpage .................................................................................................................................................................9
Financial Standing ............................................................................................................................................... 10
Insurance Requirements ...................................................................................................................................... 10
Required Forms ....................................................................................................................................................... 10
Certification of RFP Submittal and Acknowledgement of Addenda .................................................................... 10
Georgia Illegal Immigration Reform and Enforcement Act (IIREA) Form ............................................................ 10
Terminations Form ............................................................................................................................................... 11
Cost of Services Proposal Form .......................................................................................................................... 11
Attachment A - RFP Certification Form .................................................................................................................. 12
Attachment B - E-Verify Form ................................................................................................................................. 13
Attachment C - Terminations Form ......................................................................................................................... 14
Attachment D - Cost of Services Proposal .............................................................................................................. 15
Attachment E - Links to Relevant Documents ........................................................................................................ 15
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Comprehensive Plan RFP Number 27-104PDS

Introduction
Purpose of Proposal
Chartered in 1959, Peachtree City is Georgia's first and premier planned community. Consisting of 24 square
miles and 38,000 residents, the city is also home to the largest concentration of employment and industrial
corporations in Fayette County. Known nationally for its comprehensive paved path system and over 14,000
registered golf carts, the city is also home to three beautiful lakes and over 3,700 acres of preserved greenspace.
The city is seeking qualified, experienced and licensed individuals or firm to assist in updating a Comprehensive
Plan.
Peachtree City (hereinafter referred to as the "City") invites qualified firms to submit proposals for a
Comprehensive Plan Update to guide the City's long-term growth, development, and implementation priorities.
Proposals submitted in response to this solicitation must comply with the instructions and procedures contained
herein.
Schedule
The Request for Proposals (RFP) schedule is as follows. The city reserves the right to alter the schedule if
deemed necessary:
MILESTONE DEADLINE DATE
RFP advertised September 29, 2026
Deadline for question submission October 21, 2026, by 5:00 PM EST
Final Addenda to RFP issued (if any) October 23, 2026, by 5:00 PM EST
Deadline for submitting proposals October 29, 2026, by 3:00 PM EST
Proposer interviews (optional) Tentative November 16 through 20, 2026
Council approves selection December 2026
Executed contract & services January 2027
begin
Single Point of Contact
From the issue date of the solicitation document and until a Contractor is selected and the selection is made
public, Contractors are not allowed to communicate for any reason with any City staff or elected official with the
exception of the Purchasing Manager, or as provided on existing contracts. For violation of this provision, the city
may reject any proposal of the offending offeror.
All questions concerning this RFP must be submitted via email or writing to the city's Purchasing Manager:
Angela Egan
151 Willowbend Road
Peachtree City, GA 30269
aegan@peachtree-city.org
Questions and clarification requests must be received by October 21, 2026, at 5:00 PM EST. Answers and
clarifications issued by the city will be in the form of an addendum to the proposal instructions and will be issued
to all known potential offerors and placed on the city's website no later than October 23, 2026, at 5:00 PM EST. It
is the proposer's responsibility to ensure that they have all applicable addenda prior to submittal. This may be
accomplished via contact with the Purchasing Manager via email or by visiting the city's website prior to submittal.
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Comprehensive Plan RFP Number 27-104PDS

Scope of Work
The City of Peachtree City, Georgia ("City") seeks professional planning services to prepare its 2027
Comprehensive Plan Update. The Plan shall build upon Peachtree City's history as a thoughtfully planned
community while establishing a forward-looking framework to guide land use, redevelopment, transportation,
housing, economic development, infrastructure investment, environmental stewardship, community facilities, and
quality of life.
The Consultant shall perform, at a minimum, the following services:
1. Project Management and Planning Framework
The planning framework shall incorporate best practices and innovative planning approaches tailored
specifically to Peachtree City's unique development pattern, community character, multi-use path system,
environmental resources, established neighborhoods, commercial and employment centers, and future
redevelopment opportunities.
2. Existing Conditions and Previous Planning Efforts
Review and analyze relevant existing plans, ordinances, policies, projects, studies, regulations, manuals,
demographic information, development trends, and other documents that may influence the
Comprehensive Plan.
At a minimum, the review shall consider:
* The 2022 Peachtree City Comprehensive Plan;
* Existing and/or proposed Unified Development Ordinance (UDO);
* Future Land Use and Character Area Maps;
* Transportation and Multi-Use Path Plans;
* Current Capital Improvements Element (CIE); and
* Parks and Recreation Master plans
The Consultant shall identify areas of consistency, conflict, duplication, gaps, and opportunities for improved
coordination among existing City plans and policies.
3. Community Engagement and Public Participation
Develop and implement a comprehensive community engagement strategy that meets or exceeds the
requirements of the Georgia Department of Community Affairs (DCA) Minimum Standards and Procedures
for Local Comprehensive Planning.
The engagement strategy shall:
* Engage a broad and diverse range of community stakeholders throughout the planning process.
* Clearly communicate the purpose, process, key findings, and long-term considerations of the
Comprehensive Plan.
* Utilize a variety of traditional and innovative engagement methods, including in-person and online
opportunities.
* Promote inclusive participation and outreach to underrepresented populations.
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Comprehensive Plan RFP Number 27-104PDS

* Coordinate with City staff on communications, meeting materials, public notices, and outreach
efforts.
4. Comprehensive Plan Development
Work with City staff, elected officials, appointed boards, the Steering Committee, stakeholders, and the
community to prepare a Comprehensive Plan that satisfies or exceeds applicable DCA requirements and
establishes a clear long-range vision for Peachtree City.
The Plan shall address all required elements under applicable state planning requirements and shall
include, at a minimum:
* Population;
* Community Vision and Goals;
* Community Needs and Opportunities;
* Land Use and Character Areas;
* Economic Development;
* Housing;
* Transportation and Mobility;
* Natural and Cultural Resources;
* Community Facilities and Services;
* Broadband and emerging technology, as applicable;
* Capital Improvement Element;
* Community Work Program;
* Report of Accomplishments; and
* Other required or locally desired elements.
The Consultant shall develop recommendations that are specific, practical, measurable, and capable of
implementation through City policies, regulations, capital investments, partnerships, programs, and future
planning initiatives.
5. Meeting and Presentation Materials
The Consultant shall:
* Prepare and provide all materials necessary for public, stakeholder, Steering Committee, Planning
Commission, and City Council meetings, with draft materials submitted to City staff in advance for
review and approval;
* Document participation, key themes, public comments, recommendations, and resulting revisions
following each engagement activity; and
* Facilitate bi-weekly coordination meetings with the Project Manager and relevant City staff and
shall provide a written summary following each meeting.
6. Regulatory Compliance and Plan Approval
Prepare a final Comprehensive Plan that satisfies all applicable requirements of Chapter 110-12-1,
Minimum Standards and Procedures for Local Comprehensive Planning, and other applicable state and
regional planning requirements.
The Consultant shall coordinate with the City, Atlanta Regional Commission (ARC), and Georgia
Department of Community Affairs (DCA), as necessary, throughout the review process and shall revise the
Plan to address applicable review comments.
7. Public Hearings and Adoption
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Comprehensive Plan RFP Number 27-104PDS

In addition to community engagement activities, the Consultant shall attend required public hearings and
meetings before the Planning Commission and/or City Council, as requested by the City.
The Consultant shall prepare and deliver presentations, respond to questions, document comments, and
make necessary revisions through final adoption of the Comprehensive Plan.
DELIVERABLES
The Consultant shall provide, at a minimum:
1. Project Management and Engagement Plan - Project schedule, milestones, public engagement
strategy, required meetings, review periods, and anticipated adoption schedule.
2. Existing Conditions, Needs and Opportunities Assessment - Analysis of relevant community
conditions, trends, needs, opportunities, and priorities.
3. Draft Comprehensive Plan - Draft document for City, stakeholder, public, Planning Commission, and
City Council review, provided in editable and PDF formats.
4. ARC/DCA Review and Revisions - Plan materials for formal transmittal and revisions necessary to
address applicable review comments.
5. Final Comprehensive Plan - Adoption-ready Plan incorporating approved revisions, provided in
editable/native, PDF, and web-optimized formats.
6. Final Project Materials - All supporting maps and GIS data, tables, datasets, graphics, engagement
results, meeting materials, presentations, and executive summary in applicable editable and digital
formats.
7. Printed Plans - Ten (10) professionally printed and bound copies of the adopted Comprehensive Plan,
unless otherwise directed by the City.
TASKS - PLAN REVIEW, TRANSMITTAL AND ADOPTION
The Consultant shall:
1. Prepare a complete draft Comprehensive Plan for City review.
2. Present the draft Plan to the Steering Committee, Planning Commission, City Council, and public, as
directed by the City.
3. Incorporate appropriate comments received through the public and City review process.
4. Prepare all materials necessary for formal transmittal to ARC and DCA.
5. Respond to applicable ARC and DCA comments and revise the Plan as necessary to obtain approval.
6. Prepare the final adoption draft.
7. Attend the required City Council adoption meeting and provide a presentation and technical assistance, as
requested.
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Comprehensive Plan RFP Number 27-104PDS

8. Following adoption, provide the City with the final adopted Comprehensive Plan and all supporting digital
files, GIS data, graphics, tables, presentations, engagement documentation, and other project materials.
PROJECT TIMELINE
The overall timeline for the completion of the Comprehensive Plan is anticipated to be eight (8) months, not
including the adoption process. The entire process from authorization, commencement, and approval of
the Comprehensive Plan should be completed within 12 months. As a submittal requirement, the applicant will
provide a project schedule showing key task target dates, including public meeting and hearings with estimated
task duration. Variations from the city's established timeline should be discussed in the RFP.
Proposal Format
Packaging of Proposal
Clearly label the outside of the shipping package/ envelope as follows:
* Name of Firm/ Contractor submitting the proposal
* Name Primary Point of Contact for Consultant
* RFP Number RFP #26-104PDS
Number of Proposal Copies
The Offeror shall submit one original (conspicuously marked "Original"), five (5) copies, and one flash drive containing
an electronic copy in a single PDF document of their written proposal.
Submittal Requirements
Proposals must be received no later than October 29, 2026, no later than 3:00 p.m. EST to:
Peachtree City
Attn: Purchasing Manager, Angela Egan
151 Willowbend Road
Peachtree City, GA 30269
All proposals must be received by the city by the due date and time; it is not sufficient to show that the submittal
was mailed in time to be received before the scheduled RFP closing time.
Contents of Proposal
Provide a written proposal that presents your qualifications and understanding of the work to be performed. Include
all information requested, clearly identified in a table of contents as described in the paragraphs that follow. Any
other information thought to be relevant but not applicable to the enumerated categories may be provided as
separate appendix to the proposal.
The proposals will be opened at the time and place and the name of each Proposer shall be announced. Proposals
received after the set time will not be considered.
No proposals may be withdrawn for a period of sixty days (60) after the scheduled time to receive proposals.
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Comprehensive Plan RFP Number 27-104PDS

A. Agents and Address
Identify who will be the project manager and key staff assigned if awarded. Provide resumes summarizing the
qualifications and experience of the individuals who will be conducting the work.
B. Similar or Related Projects and References
Describe at least two (2) jurisdictions where similar or related services have been performed within the last three (3)
years and include the name, address, telephone number, and an e-mail address for reference checks.
C. Project Approach
Provide a statement describing the Scope of Work as you understand it. Describe the approach, means, methods, and
procedures to be used to perform the services. Include any information demonstrating understanding and insights
related to the Scope of Work.
D. Start Date
Provide a start date.
E. Cost of Services
Provide a completed Cost of Services Proposal form, Attachment D.
F. Additional Services (Optional)
Provide any other related and recommended products or services not specified in this RFP which may be considered
essential or beneficial by the Contractor. These services should be priced separately from the "Cost of Services"
above.
G. Required Forms
The completed required forms listed below shall be initial and signed as required. Sample forms are attached at the
end of the document.
(1) Certification of RFP and Acknowledgement of Addenda (Attachment A)
(2) Georgia Illegal Immigration Reform and Enforcement Act Form (Attachment B)
(3) Terminations Form (Attachment C)
H. Sample Contract
Proposer shall include a proposed contract.
Forms and affidavits required by this subsection shall be considered an open public record once a public employer has
entered into a contract for services; provided, however, that any information protected from public disclosure by
federal law shall be redacted.
Offeror Qualifications & Selection Criteria
The city may make such investigations as deemed necessary to determine the ability of the offeror to provide the
supplies and/or perform the services specified.
Contractors interested in providing the services described in this RFP shall be able to demonstrate experience and
staff expertise in these areas:
* Experience in developing a unified development ordinance.
* Public participation and facilitation skills
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Comprehensive Plan RFP Number 27-104PDS

* General knowledge of various local, Georgia Statutes, and Federal Regulations as they relate to land-
development-related ordinances
* Statement of availability and location of key personnel to work on study and percentage of time key staff will
be assigned to project
* Resumes of key personnel proposed to participate in the project including educational background and
history
* A complete list of all relevant work performed for public entities for the past ten (10) years including Client
names, and year of service
* Work samples (optional)
The selection will be based on the qualifications of the consultant team, the quality and price of the Proposal.
However, Peachtree City reserves the right to call references provided in the submittal and to require phone or
personal interviews with firms requiring additional evaluation. It is the city's intention to have a panel review the
sealed proposal. The following weighted criteria will be used for the evaluation:
WEIGHT % ITEM
25 Qualifications and experience
* Demonstrated expertise in zoning, subdivision, ordinance drafting,
and similar projects.
* Proximity and availability of key personnel
30 Project Approach/Methodology
* Quality of the proposed process for consolidating ordinances,
integrating graphics, and ensuring usability.
15 Public Engagement
* Strategy for outreach, facilitation, and incorporating community
feedback.
20 Cost Proposal
10 Project Management/Schedule
* Ability to meet deadlines, coordinate with staff, and manage
resources effectively.
Evaluation
Peachtree City reserves the right, in its sole discretion, to reject or accept any submittal it considers to be non-
responsive. Should Peachtree City fail to reach an agreement with any firm or contractor initially selected the city
reserves the right to commence negotiations with the next highest ranked firm or contractor. Peachtree City may
select a contractor without an interview or may choose to interview all or a limited number of applicants.
The city will exercise its discretion in awarding the contract to the company who best satisfies the needs of the city.
The city also reserves the right to reject any and all proposals and to waive any and all irregularities. The city's policy
and procedures for this process are available in the Purchasing Department for inspection.
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Comprehensive Plan RFP Number 27-104PDS

Terms and Conditions
* No person or business entity shall on the grounds of race, color, national origin, sex, age, or
handicap/disability, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any program or activity conducted by the city.
* The city reserves the right to reject any and all proposals, to waive any and all irregularities or
informality in a proposal, and to accept or reject any item or combination of items, when to
do so would be to the advantage of the city. It is also within the right of the city to reject
proposals that do not contain all elements and information requested in the RFP.
* The city reserves the right to cancel this RFP at any time.
* Ownership of all data, materials, and documentation prepared for and submitted to the city
in response to this request for proposal shall belong exclusively to the city and will be
considered a record prepared and maintained or received in the course of operations of a
public office or agency and subject to public inspection in accordance with the Georgia Open
Records Act, Official Code of Georgia Annotated, Section 50-18-70, et. seq., unless otherwise
provided by law.
* Proposals will not be accepted from any person, firm, or corporation who is in arrears in any
debt or obligation to Peachtree City or any other governmental entity.
* Compliance with Laws: In connections with the furnishing of supplies or performance of work
under the contract, the Offeror agrees to comply with the Fair Labor Standards Act, Equal
Opportunity Employment Act, Georgia Security and Immigration Compliance Act, and all
other applicable Federal and State laws, regulations, and executive orders to the extent that
the same may be applicable and further agrees to insert the foregoing provision in all
subcontractors awarded hereunder.
* Right to negotiation: The city reserves the right to negotiate with the selected Offeror the fee
for the proposed scope of work and the exact terms and conditions of the contract.
* The logo of Peachtree City is protected and may not be used in submissions to the city. When
using a logo, proposers should use their corporate logos only.
* Proposal Withdrawal: A submitted proposal may be withdrawn prior to the due date by a
written request to the Purchasing Agent. No proposals may be withdrawn for a period of sixty
(60) days after the scheduled time to receive the proposal.
* Cost of Preparing Proposals: The cost for developing the proposal is the sole responsibility of
the Offeror. Peachtree City will not provide reimbursement for such costs
* The city's policy and procedures for this process are available in the Purchasing Department
for inspection.
RFP Information
Webpage
The city's website is www.peachtree-city.org
RFP postings are available at https://www.peachtree-city.org/Bids.aspx?CatID=16
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Comprehensive Plan RFP Number 27-104PDS