Wireless Communications Facility Leases - Sligo Historical Water Tank

CITY OF MARLBOROUGH
REQUEST FOR PROPOSALS
M.G.L. Ch. 30B, Sec. 16
RFP - PF 2026-11
LEASE OF SPACE FOR WIRELESS COMMUNICATIONS FACILITIES
SLIGO HILL HISTORICAL WATER TANK
97 ARNOLD STREET EXT.
MARLBOROUGH, MA
ISSUE DATE: SEPTEMBER 30, 2026 4:00 PM
PROPOSAL SUBMISSION DEADLINE: OCTOBER 30, 2026 AT 1:00 P.M.
CITY Contact Person:
Krista I. Holmi, Chief Procurement Officer
Procurement Office
140 Main Street, 3rd Floor
Marlborough, MA 01752
PH: 508-460-3707
kholmi@marlborough-ma.gov
FOR APPOINTMENTS TO ACCESS THE SITE:
Theodore L. Scott, P. E. Commissioner of Public Works
Marlborough Department of Public Works
135 Neil Street
Marlborough, MA 01752
PH: 508-624-6910
tscott@marlborough-ma.gov

TABLE OF CONTENTS
NOTICE OF RFP
SECTION 1 PROPOSAL OVERVIEW
1.1 Background
1.2 Lease Opportunity
SECTION 2 INFORMATION FOR PROPOSERS
2.1 RFP Documents / Questions/ Addenda
2.2 Proposal Submission Deadline
2.3 Minimum Lease Terms
2.4 Site Review and Inspections
2.5 Evaluation and Rule for Award
2.6 Notice of Award and Lease Process
SECTION 3 PROPOSAL RESPONSE REQUIREMENTS
3.1 Minimum Requirements
3.2 Form and Content of Proposal
3.3 Proposal Deposit
3.4 Number of Copies and Delivery
3.5 Conditions and Reservations
SECTION 4 SITE INFORMATION
4.1 Sligo Hill Historical Water Tank
4.2 General Site Information
4.3 Applicable Laws and Regulations
4.4 Utilities
4.5 Title/Easements/Encumbrances
4.6 Physical and Environmental Conditions
SECTION 5 SITE SPECIFIC CONDITIONS
5.1 Structural Analysis
5.2 City Council Approval
SECTION 6 LEASE DOCUMENTS
(Sample Standard Lease and Exhibits)
SECTION 7 PROPOSAL CHECKLIST
ATTACHMENTS (Proposal Forms - Submitted by Proposer)
Attachment A - Proposal Cover Sheet and Rent Proposal
Attachment B - Site and Facility Proposal
Attachment C - Proposer Information and References
Attachment D - Required Certifications
Attachment E - FCC License or Authorization (if applicable)
Attachment F - Disclosure Statement for Transaction with a Public Agency (M.G.L. c. 7C, 38)
APPENDICES (Lease and Reference Documents)
Appendix A - Zoning Ordinance (Chapter 65025 Wireless Communications Facilities)
Appendix B - Standard Form Wireless Communications Facilities Lease
Appendix C - Notice of Lease
Appendix D - Disclosure Statement for Transaction with a Public Agency Concerning Real Property
Appendix E - Certificate of Vote Form
Appendix F - Indemnification Agreement

NOTICE OF REQUEST FOR PROPOSALS
CITY OF MARLBOROUGH
RFP PF 2026-11
LEASE OF MUNICIPAL PROPERTY FOR
WIRELESS COMMUNICATIONS FACILITIES
SLIGO HILL HISTORICAL WATER TANK
The City of Marlborough, Massachusetts, acting through its Chief Procurement Officer, invites sealed
proposals pursuant to M.G.L. c. 30B, 16 from qualified telecommunications providers for the non-
exclusive lease of space at the City-owned Sligo Hill Historical Water Tank, 97 Arnold Street
Extension, Marlborough, Massachusetts, for wireless communications facilities and related equipment.
The Site currently accommodates multiple telecommunications users. The City invites proposals for the
continued use of existing facilities or for other available antenna, equipment, ground and related space at
the Site. The City may award one or more leases under this RFP, subject to available capacity,
compatibility with existing authorized uses and City operations, and all applicable approvals.
The minimum acceptable first-year annual rent is $66,000, with annual increases of 3%. The initial lease
term shall be five (5) years, with up to three (3) additional five-year renewal terms as provided in the
RFP and Lease.
Proposals will be evaluated in accordance with the requirements and comparative evaluation criteria set
forth in the RFP. Awards may be made to one or more responsive and responsible Proposers whose
proposals are determined to be most advantageous to the City, taking into consideration proposed rent
and the other evaluation criteria stated in the RFP.
The Request for Proposals, including site information, proposed lease terms, submission requirements,
and evaluation criteria, will be available beginning September 30, 2026 at 4:00 P.M. through the City of
Marlborough Procurement Office website at https://www.marlborough-ma.gov/bids
Sealed proposals will be received until 1:00 P.M. on October 30, 2026, at the Office of the Chief
Procurement Officer, City Hall, 140 Main Street, Third Floor, Marlborough, Massachusetts 01752.
Proposals received after the deadline will not be accepted.
The City reserves the right to cancel this RFP, reject any or all proposals in whole or in part, waive
minor informalities to the extent permitted by law, and make one or more awards in accordance with the
evaluation criteria and rule for award set forth in the RFP.
Questions concerning this RFP shall be submitted in writing to:
Krista I. Holmi, Chief Procurement Officer
City of Marlborough
140 Main Street, Third Floor
Marlborough, MA 01752
kholmi@marlborough-ma.gov

SECTION 1 - PROPOSAL OVERVIEW
1.1 BACKGROUND
Pursuant to M.G.L. c. 30B, 16, the City of Marlborough is issuing this Request for Proposals through an open,
fair and competitive process for the non-exclusive lease of designated portions of City-owned property for
wireless communications facilities and related equipment.
This RFP concerns the Sligo Hill Historical Water Tank Site, located at 97 Arnold Street Extension,
Marlborough, Massachusetts (the "Site"). The Site currently accommodates multiple telecommunications users.
The City is soliciting proposals as existing lease terms expire and for other space that may be available for
telecommunications use at the Site.
Existing telecommunications users may submit proposals for the continued use of facilities presently located at
the Site, and other qualified Proposers may submit proposals for available antenna, equipment, ground and
related space in accordance with the requirements of this RFP.
The City's objectives are to obtain fair and reasonable rental revenue; preserve the efficient use and capacity of
City property; maintain compatibility with City operations and other authorized uses; support reliable
communications services; and protect and enhance the City's ability to accommodate municipal and public-safety
communications needs.
Existing occupancy shall not, by itself, create a preference in the evaluation. Likewise, a higher proposed rental
payment shall not, by itself, entitle a Proposer to displace another authorized user or require the relocation or
reconfiguration of another user's facilities.
1.2 LEASE OPPORTUNITY
The lease opportunity offered through this RFP is located at:
SLIGO HILL HISTORICAL WATER TANK
97 Arnold Street Extension
Marlborough, Massachusetts
Assessor's Map 68, Parcel 80
The Site currently accommodates multiple telecommunications users. The City may award one or more non-
exclusive leases under this RFP for the continued use of existing facilities or for other available antenna,
equipment, ground and related space at the Site.
Each Proposer shall identify the facilities and space associated with its proposal. A Proposer seeking continued
use of facilities presently located at the Site shall identify its existing antenna, equipment, ground and related
facilities and shall describe any proposed additions, removals, relocations or other material modifications.
A Proposer seeking space not presently occupied by its facilities shall identify the antenna, equipment, ground
and related space requested with sufficient detail for the City to evaluate the proposed use, including its
compatibility with existing facilities and City operations.
The City does not represent that any particular portion of the Site is available for lease. Any proposed use is
subject to available capacity, existing authorized uses, structural feasibility, interference considerations,
applicable permits and approvals, and City approval.
The Site and available City information concerning the Site are described more fully in Section 4, Site
Information.

SECTION 2 - INFORMATION FOR PROPOSERS
2.1 RFP Documents, Questions and Addenda
The RFP and any addenda or other official notices relating to this solicitation will be available beginning at 4:00
P.M. on September 30, 2026, through the City of Marlborough Procurement website at https://www.marlborough-
ma.gov/bids.
Prospective Proposers should register as document holders when obtaining the RFP through the City's procurement
website. Registered document holders may receive electronic notification when addenda or other solicitation
updates are posted. Regardless of whether a Proposer receives an electronic notification, each Proposer is
responsible for monitoring the City's procurement website for addenda and other official updates through the
Proposal Submission Deadline.
All questions concerning this RFP must be submitted in writing by email no later than 12:00 Noon on October 21,
2026, to:
Krista I. Holmi, Chief Procurement Officer
City of Marlborough
140 Main Street, Third Floor
Marlborough, MA 01752
Email: kholmi@marlborough-ma.gov
Only the Chief Procurement Officer is authorized to provide official interpretations or clarifications of this RFP.
Any interpretation, correction, modification or clarification that the City determines requires a formal response will
be issued by written addendum and posted on the City's procurement website.
All addenda issued by the City shall become part of this RFP. Proposers shall acknowledge receipt of all addenda
in the Proposal Form.
Information, plans, drawings, equipment information and other records provided by the City are provided for
informational purposes and convenience only. Such information may not reflect subsequent modifications or
current as-built conditions. Each Proposer is responsible for independently investigating and verifying existing
conditions and information relevant to its proposal.
2.2 Proposal Submission
Sealed proposals must be received by the City of Marlborough Procurement Office no later than 1:00 P.M. on October
30, 2026, at:
City of Marlborough
Procurement Office
140 Main Street, Third Floor
Marlborough, MA 01752
Attn: Chief Procurement Officer
Proposals received after the Proposal Submission Deadline will not be considered. Each Proposer is solely responsible
for ensuring that its proposal is received at the designated location before the deadline.
Timely proposals will be publicly opened following the Proposal Submission Deadline.
All proposals shall be submitted in accordance with the requirements of this RFP. Detailed proposal content,
packaging and delivery requirements are set forth in Section 3.

Prior to the Proposal Submission Deadline, a Proposer may correct, modify or withdraw its proposal by written notice
to the Chief Procurement Officer. After the Proposal Submission Deadline, a proposal may not be modified except in
response to a written request by the City and to the extent permitted by law.
Proposals that are incomplete, improperly signed, fail to satisfy the minimum requirements of this RFP, or are
otherwise non-responsive may be rejected by the City.
Prospective Proposers should review Chapter 650-25, Wireless Communications Facilities, of the City of
Marlborough General Code, included as Appendix A.
The City's standard form of Lease is included as Appendix B to provide Proposers with notice of the terms and
conditions anticipated for the lease transaction. Proposers are not required to submit proposed lease revisions or
exceptions with their proposals. Selection of a proposal shall not constitute acceptance by the City of any subsequent
modification requested to the standard Lease. Following selection, the City may consider reasonable modifications
appropriate to the selected proposal, provided that no modification materially alters the selected proposal, the basis
upon which proposals were evaluated, or a material requirement of this RFP. The final Lease shall be subject to all
required City approvals and review as to form by the City Solicitor.
2.3 Minimum Lease Terms
Each proposal must meet or exceed the following minimum lease terms:
SLIGO HILL HISTORICAL WATER TANK
Minimum First-Year Annual Rent: $66,000.00
Annual Rent Increase: 3%
The minimum first-year annual rent is a threshold requirement. A proposal offering less than the stated minimum
first-year annual rent will not be eligible for award.
The initial term of each Lease awarded under this RFP shall be five (5) years, with up to three (3) additional
five-year renewal terms, in accordance with the terms and conditions of the Lease.
Rent shall increase annually during the initial term and any renewal term by three percent (3.0%). Proposed first-
year rent and the resulting financial benefit to the City will be considered in the evaluation of proposals as
provided in Section 2.5.
2.4 SITE REVIEW AND INSPECTIONS
Proposers are responsible for undertaking their own review and analysis of the Site, including physical and
environmental conditions, access, title, utilities, existing facilities, applicable federal, state and local laws
and regulations, required permits and approvals, use potential, and other technical and legal considerations
relevant to the proposed use.
Each Proposer is responsible for determining whether the Site can accommodate its existing or proposed
Facilities. Except as expressly stated in this RFP, the City makes no warranty or representation, express or
implied, concerning the suitability of the Site for a Proposer's intended use. Existing tenants are responsible
for verifying the accuracy of City-provided information concerning their existing Facilities and shall identify
any material discrepancies known to them as part of their proposal.
Interested Proposers may schedule an appointment to inspect the Site by contacting:
Ted Scott, Commissioner
Department of Public Works
Telephone: (508) 624-6910

Email: tscott@marlborough-ma.gov
Access to the Site shall be subject to procedures established by the City and shall be coordinated so as not to
interfere with City operations or existing authorized users.
2.5 Evaluation And Rule For Award
Proposals will be reviewed to determine whether each Proposer is responsive and responsible and whether the
proposal satisfies the minimum requirements of this RFP. In determining the proposal or proposals most
advantageous to the City, the City will consider proposed rent as a significant factor, together with the overall
benefits and impacts of each proposal, including:
*the proposed rent and financial benefit to the City;
*the proposed accommodation of City-owned public-safety, emergency communications, telecommunications, or
other municipal equipment;
*the amount and efficient use of antenna, equipment, shelter, and ground space;
*compatibility with City operations and other authorized uses of the Site;
*preservation of Site capacity for municipal purposes and other existing or future authorized uses; and
*the extent of construction, structural modification, relocation, ground disturbance, or other physical changes
required to accommodate the proposed Facilities.
Existing occupancy shall not, by itself, create a preference in the evaluation. Likewise, a higher proposed rental
payment shall not, by itself, entitle a Proposer to displace another authorized user, select another user's existing
antenna, equipment, or ground location, or require relocation or reconfiguration of facilities outside the lease
opportunity being evaluated. Each proposal will be evaluated based upon the Facilities, space, accommodations,
rent, and other terms proposed.
The City may make one or more awards at the Site where sufficient capacity exists, the proposed uses are
compatible with City operations and other authorized uses, and the City determines that multiple leases are
advantageous. An award to one Proposer shall not obligate the City to make an award to, or preclude an award to,
any other Proposer.
Rule for Award: Subject to all required municipal approvals, the City may select the responsive and responsible
proposal or proposals determined to be most advantageous to the City, taking into consideration proposed rent and
the other factors identified in this Section.
2.6 Notice of Award and Lease Process
Following completion of the evaluation process, the Chief Procurement Officer may issue a written
Notice of Award to the Proposer or Proposers selected in accordance with Section 2.5.
Any Notice of Award shall be contingent upon City Council authorization, successful negotiation and
execution of a Lease acceptable to the City, and satisfaction of any other approvals or requirements
applicable to the proposed transaction. A Notice of Award does not constitute a Lease or create any
right to occupy or use City property.
The City anticipates presenting the conditional award and a draft Lease to the City Council for
consideration. If authorized by the City Council, the Mayor may proceed with and complete lease
negotiations with the selected Proposer consistent with the selected proposal, this RFP, the draft Lease,
and the terms of the City Council authorization.

The selected Proposer shall proceed diligently and in good faith toward completion of the lease
transaction. Upon request by the City, the selected Proposer shall timely provide plans, equipment
schedules, lease exhibits, corporate authorizations, insurance information, and other documentation
reasonably required to complete City review and the Lease; respond to reasonable City requests
concerning the proposed Facilities or lease terms; and pursue any application, permit, regulatory
approval, or other authorization for which the Proposer is responsible.
The selected Proposer shall cooperate with the City in completing the Lease and associated exhibits and
shall timely review and respond to proposed lease documents. The City may establish reasonable
deadlines for submission of required information or completion of actions necessary to advance the
transaction, taking into consideration the nature of the proposed Facilities and any required
governmental approvals.
The City's standard form of Lease included with this RFP shall serve as the basis for lease negotiations.
Reasonable modifications may be negotiated following selection, provided that no modification may
materially alter the selected proposal, the basis upon which proposals were evaluated, or a material
requirement of this RFP.
Nothing in a Notice of Award shall extend, renew, amend, or otherwise modify an existing lease. If a
selected Proposer continues to occupy the Site following expiration of an existing lease while a new
Lease is being authorized, negotiated, or executed, such continued occupancy shall remain subject to
the applicable provisions of the existing lease and any written authorization of the City, including all
applicable rent, escalation, holdover, and other payment provisions. Selection under this RFP shall not
reduce, waive, or otherwise affect any amount due to the City for occupancy occurring prior to the
commencement of the new Lease.
A Notice of Award does not obligate the City to hold or reserve space at the Site indefinitely. Once all
required City approvals have been obtained and the City has provided the selected Proposer with a
Lease in final form for execution, the City may establish a reasonable deadline for execution of the
Lease. If a selected Proposer withdraws its proposal or, after reasonable written notice, fails to provide
required information, respond to proposed lease documents, pursue approvals for which it is
responsible, meet a reasonable deadline established by the City, or otherwise proceed diligently toward
execution of the Lease, the City may withdraw the Notice of Award and may retain the proposal
deposit to the extent permitted by law.
Following withdrawal of a Notice of Award, the City may, to the extent permitted by law, make an
award to another responsive and responsible Proposer in accordance with Section 2.5 or reject the
remaining proposals and resolicit the Site. The City shall not be obligated to make an alternate award.
SECTION 3 PROPOSAL RESPONSE REQUIREMENTS
All proposals shall be submitted in accordance with the requirements of this Section.
3.1 Minimum Requirements
To be considered for award, a Proposer must satisfy the following minimum requirements:
A.Legal Authority. The Proposer shall be legally authorized to conduct business in the Commonwealth of
Massachusetts and shall possess, or be capable of obtaining, all licenses, permits, authorizations, and
approvals required for its proposed use of the Site, including any applicable Federal Communications
Commission ("FCC") license or authorization.

B.Financial and Operational Capacity. The Proposer shall possess the financial and operational capacity
necessary to enter into and perform the obligations of the Lease and to install, operate, maintain, and
remove its Facilities, as applicable.
C.Site Compatibility. The proposed use and Facilities must be capable of being accommodated at the Site
in a manner compatible with City operations and other authorized uses and must comply with applicable
structural, technical, zoning, permitting, and other legal requirements.
D.Minimum Lease Terms. The proposal shall meet or exceed the minimum first-year annual rent and
comply with the annual rent increase established in Section 2.3.
E.Compliance with RFP Requirements. The proposal shall comply with the material submission
requirements and other material terms and conditions of this RFP.
3.2 Form and Content of Proposals
Each Proposer shall submit the following information as part of its proposal:
A.Letter of Transmittal
The Letter of Transmittal shall:
a. identify the Proposer and state that the proposal is for the Sligo Hill Historical Water Tank Site;
b.state that the Proposer meets the minimum requirements identified in Section 3.1;
c.be signed by an individual authorized to submit the proposal and contractually bind the Proposer;
d.state that the proposal shall remain effective for at least ninety (90) calendar days following the Proposal
Submission Deadline, unless formally withdrawn as permitted by law, a Lease is executed, or this RFP is
cancelled; and
e.state the Proposer's intent to comply with applicable provisions of Appendix A, Chapter 650-25 of the City of
Marlborough General Code, Wireless Communications Facilities, and other applicable laws and regulations.
B. Proposer Information
The Proposer shall provide the information requested on Attachment A and shall complete Attachment C -
Proposer Information and References. The City may request reasonable additional information as necessary to
determine whether the Proposer is responsible.
The Proposer shall identify any applicable FCC license or other governmental authorization associated with its
proposed use as provided in Attachment E.
C. Site and Facility Proposal
The Proposer shall complete Attachment B - Site and Facility Proposal and provide the following:
1.Proposed Rent. The Proposer shall state its proposed first-year annual rent. The proposed rent must meet or
exceed the minimum established in Section 2.3. Rent for subsequent years shall increase by three percent (3.0%)
annually throughout the initial term and any renewal term.
2.Existing or Proposed Facilities. The Proposer shall describe the Facilities and space associated with its
proposal, including antenna, equipment, shelter or cabinet, ground space, utility, access, and other material
requirements.
A Proposer seeking continued use of Facilities presently located at the Site shall identify its existing Facilities
and describe any additions, removals, relocations, replacements, or other material modifications currently
anticipated.

A Proposer proposing Facilities not presently located at the Site shall provide sufficient information to identify
the proposed Facilities and requested antenna, equipment, ground space, utility, and access requirements.
3.Plans and Existing Conditions. The Proposer shall provide available plans, drawings, photographs, or other
information reasonably sufficient to identify the location and general configuration of its existing or proposed
Facilities, including antenna, equipment, shelter or cabinet, ground space, utility, and access requirements.
Where the City has provided a plan or drawing that substantially depicts a Proposer's existing Facilities, the
Proposer may identify that document and note any material changes that are part of the Facilities or leased space
proposed under this RFP. Detailed engineered construction plans and specifications are not required with the
proposal.
4.Municipal and Public-Safety Accommodation. The Proposer shall describe any antenna, ground, shelter,
cabinet, electrical, emergency-power, fiber, access, or other facilities or accommodations that it proposes to make
available to the City for public-safety, emergency communications, telecommunications, networking, or other
municipal equipment, including any limitations or associated charges.
D.Required Attachments and Certifications
The Proposer shall submit the proposal forms, certifications, disclosures, and supporting information identified
as Attachments A through F in the Proposal Checklist in Section 7. All required forms shall be completed and
executed where applicable.
3.3 Proposal Deposit
Each proposal shall be accompanied by a Proposal Deposit equal to five percent
(5%) of the proposed first-year annual Rent, payable to the City of Marlborough in
the form of a bid bond, cashier's check, bank check, or certified check.
The Proposal Deposit shall serve as security for the Proposer's proposal and, if
selected, its obligation to proceed diligently and in good faith toward execution of
the Lease in accordance with Section 2.6.
Proposal deposits of unsuccessful Proposers shall be returned following award. The
Proposal Deposit of a selected Proposer shall be returned following execution of the
Lease. If a selected Proposer withdraws its proposal or, after reasonable written
notice, fails to proceed toward execution of the Lease as required by Section 2.6, the
City may retain the Proposal Deposit to the extent permitted by law.
3.4 Number of Copies and Delivery
Each Proposer shall submit one (1) original hard copy and one (1) digital copy of its
complete proposal. The digital copy shall be provided on a USB flash drive and
shall contain the same proposal materials as the original hard copy.
Proposals shall be submitted in a sealed envelope or package clearly marked:
RFP - PF 2026-11
LEASE OF SPACE FOR WIRELESS COMMUNICATIONS FACILITIES
SLIGO HILL HISTORICAL WATER TANK
PROPOSAL - DO NOT OPEN
Proposals shall be delivered to:
Office of the Chief Procurement Officer