FAMU HOWARD HALL FURNITURE RFP

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	Notice of Bid/Request for Proposal

HYPERLINK "https://flrules.org/gateway/department.asp?id=6" \t "department"
DEPARTMENT OF EDUCATION
HYPERLINK "https://flrules.org/gateway/organization.asp?id=201" \t "organization"
Florida Agriculture and Mechanical University
FAMU HOWARD HALL FURNITURE RFP
Request for Quotation
Howard Hall ROTC Furniture and Installation
Levels 1 and 2 | Facilities Planning, Construction and Safety
Date: September 29, 2026
Bids due: October 21, 2026
Submit bids to: Craig Talton, Executive Director
Questions due: October 14, 2026
Purpose and scope
Florida A&M University requests an itemized quotation to furnish, deliver, assemble, and install the furniture and storage systems for the ROTC spaces on Levels 1 and 2 of Howard Hall. Base pricing on the quantities, product descriptions, layouts, and furniture typicals in the two reference documents below.
Include all components and accessories necessary for a complete installation, placement in the designated rooms, packaging removal, final cleanup, and correction of delivery or installation deficiencies. Identify any work or cost excluded from the quotation.
Reference documents
Click either attachment title to go to its complete pages included at the end of this document.
HYPERLINK "file:///C:\\Users\\Bodie%20Young\\Downloads\\FAMU_Howard_Hall_ROTC_RFQ.docx" \l "AttachmentA"
Attachment A - Howard Hall Levels 1 and 2 Furniture Schedule
FAMU ROTC HOWARD HALL-LEVELS 1&2-BUDGET.092826.pdf
September 28, 2026 | 13 pages | Items 1 through 100
HYPERLINK "file:///C:\\Users\\Bodie%20Young\\Downloads\\FAMU_Howard_Hall_ROTC_RFQ.docx" \l "AttachmentB"
Attachment B - ROTC Layouts and Furniture Typicals
FAMU ROTC OPTIONS-BID BOOK-R_092426.pdf
September 24, 2026 | 15 pages | Level layouts and typicals A through K, including 2B
Scope by level
AreaReferenceFurniture and equipmentLevel 1Items 1-30; surcharge item 31Office furniture; training tables and seating; lounge or break-area tables and seating; mobile filing; gun storage; steel storage cabinet.Level 2Items 32-100Office furniture and accessories; lounge seating; conference tables and seating; bookcases; training tables and seating; stacking cart; mobile filing.
Attachment A provides product references and quantities but does not show unit prices or a priced total. Vendors must supply complete pricing. Any discrepancy between the schedule and layouts must be identified for clarification.
Quotation and installation requirements
Itemized pricing. Use the item numbers in Attachment A. Show the manufacturer, model, description, quantity, unit of measure, unit price, and extended price. Retain separate lines for repeated products so each item can be traced to its level and typical.
Complete delivered cost. Show separate Level 1 and Level 2 furniture subtotals, freight, delivery, installation, surcharges, applicable taxes, and the grand total. Identify any shared charges separately. State whether each charge is included or additional; do not count charges twice.
Product compliance. Quote the listed products as the base offering. Identify unavailable products and separately price any proposed equivalents, with specifications, dimensions, materials, finishes, warranty, and a comparison to the specified item. Substitutions require University review before ordering.
Field coordination. Verify dimensions, access routes, delivery restrictions, assembly clearances, and installation conditions before ordering. Coordinate delivery and installation with the University and protect existing floors, walls, and finishes.
Finishes and submittals. Provide finish selections, physical samples as needed, product information, and installation layouts for University review. The bid book states that images are illustrative and final finishes may affect pricing; identify the finish assumptions used in the quotation.
Schedule and warranty. State lead times after order and finish approval, estimated delivery date, installation duration, backorders, warranty coverage, service contact, and quotation expiration date. Provide product and care information at completion.
Items requiring clarification
Identify the following in the quotation and state all pricing assumptions. Obtain written clarification before ordering any affected item.
Training table power. Typical E in the bid book is labeled no power, while Attachment A includes power components for 10 Level 1 tables and 26 Level 2 tables. Base the quote on the scheduled components and show the credit for omitting table power separately. Identify any building electrical work required or excluded.
Mobile filing systems. Attachment A lists three 15-foot by 9-foot systems on Level 1 and one 10-foot by 7-foot system on Level 2. Confirm configuration, dimensions, loading, mounting, and installation requirements. The bid book illustrates SAFCO Mobile 1000 while the schedule lists Mobile Lite models; identify the exact system quoted. University confirmation of floor capacity is required before installation.
Gun storage and seating units. Item 29 has a model designation of TBD; provide the proposed model, capacity, dimensions, locking arrangement, and installation requirements for review. Item 99 lists 25 sets of two guest chairs; show the quantity as 25 sets, totaling 50 chairs.
Surcharge. Item 31 references an HNI surcharge of 4.5% of the total invoice. State whether this applies to the offered pricing and identify its calculation basis and dollar amount.
Vendor quotation summary
Submit this summary with the detailed itemized quotation and supporting product information. Identify any item not quoted; do not leave an omitted item indistinguishable from an included item.
Company: __________________________________________________________
Contact: ___________________________________________________________
Email and telephone: _________________________________________________
Quotation number and date: ____________________________________________
Cost componentAmountLevel 1 furniture and equipment - items 1-30$ __________________Level 2 furniture and equipment - items 32-100$ __________________Freight and delivery$ __________________Assembly and installation$ __________________Surcharges - state basis in itemized quotation$ __________________Other charges - describe$ __________________Applicable taxes - identify basis$ __________________Total quotation$ __________________Separate alternate - credit to omit Typical E table power$ __________________Lead time after order and approvals: _____________________________________
Estimated installation duration: _________________________________________
Quotation valid through: ______________________________________________
Warranty term: _____________________________________________________
Required attachments to vendor response
Include the itemized quotation keyed to Attachment A; product specifications and finish assumptions; proposed substitutions and deviations, if any; delivery and installation schedule; warranty information; and all exclusions, allowances, or unresolved scope questions.
University coordination
Deliver and install at Howard Hall, Florida A&M University, Tallahassee, Florida. The University will confirm the receiving location, building access, and installation schedule before delivery. Direct questions and requests for a site visit to the submission contact identified on page 1.
This request for quotation does not authorize ordering, delivery, or installation.
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