4487-0004 Dare County Generator Installation
| Location: | North Carolina |
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| Posted: | Jan 23, 2026 |
| Due: | Feb 10, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | Doc1963228499 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | Doc1963228499 |
| Project Title: | 4487-0004 Dare County Generator Installation |
| Description: | The North Carolina Department of Public Safety (DPS), Division of Emergency Management (NCEM) is seeking bids from qualified, highly skilled Vendors to perform, or cause to be performed, installation of an emergency backup generator in Dare County. This includes design, engineering, unloading, installation, connection and testing of the generator at critical facilities which are eligible for such units through the NCEM Hazard Mitigation program.The State of North Carolina can often be faced with hurricanes, tropical storms, severe storms, tornadoes, and winter weather that pose annual and serious threats to lives and properties of communities throughout the State. During These events, normal power services provided by local utility companies are often impacted and critical services that rely on these power sources for operations can be shut down. One major goal of the NCEM Hazard Mitigation section is to facilitate access to necessary and available Federal funding in order to build resilient communities to lessen the impacts these disasters impose on the citizens of North Carolina.A Federal declaration of disaster allows for the availability of funding through the Federal Emergency Management Agency’s (FEMA) Hazard Mitigation Grant Program (HMGP). Through this program, the NCEM Hazard Mitigation section is seeking bids from Vendors interested in providing construction management, design, construction and installation services for generator at critical facilities serving various populations at risk from future events.The State intends to select Vendors that demonstrate the capability and capacity of completing work in counties and jurisdictions approved through the Federal disaster declaration. The Vendor(s) will manage the operations and execution of all construction, engineering and installation services related to the project. The Vendor(s) will be expected to participate in regular and frequent correspondence with the State Hazard Mitigation Office and the Project Managers dedicated to the project in reference to timeline, budget, and overall implementation of the project. |
| Opening Date: | 2/10/2026 2:00 PM |
| Posted Date: | 1/23/2026 |
| Status: | Open |
| Department: | DEPARTMENT OF PUBLIC SAFETY |
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Solicitation Number
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Doc1963228499
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Department
DEPARTMENT OF PUBLIC SAFETY
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Status Reason
Open
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Opening Date
2026-02-10T14:00:00.0000000
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Posted Date
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2026-01-23T13:33:15.0000000Z
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Commodity Code
Power generators
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
Tim Pendergrass
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Description
The North Carolina Department of Public Safety (DPS), Division of Emergency Management (NCEM) is seeking bids from qualified, highly skilled Vendors to perform, or cause to be performed, installation of an emergency backup generator in Dare County. This includes design, engineering, unloading, installation, connection and testing of the generator at critical facilities which are eligible for such units through the NCEM Hazard Mitigation program.The State of North Carolina can often be faced with hurricanes, tropical storms, severe storms, tornadoes, and winter weather that pose annual and serious threats to lives and properties of communities throughout the State. During These events, normal power services provided by local utility companies are often impacted and critical services that rely on these power sources for operations can be shut down. One major goal of the NCEM Hazard Mitigation section is to facilitate access to necessary and available Federal funding in order to build resilient communities to lessen the impacts these disasters impose on the citizens of North Carolina.A Federal declaration of disaster allows for the availability of funding through the Federal Emergency Management Agency’s (FEMA) Hazard Mitigation Grant Program (HMGP). Through this program, the NCEM Hazard Mitigation section is seeking bids from Vendors interested in providing construction management, design, construction and installation services for generator at critical facilities serving various populations at risk from future events.The State intends to select Vendors that demonstrate the capability and capacity of completing work in counties and jurisdictions approved through the Federal disaster declaration. The Vendor(s) will manage the operations and execution of all construction, engineering and installation services related to the project. The Vendor(s) will be expected to participate in regular and frequent correspondence with the State Hazard Mitigation Office and the Project Managers dedicated to the project in reference to timeline, budget, and overall implementation of the project.
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Attachments
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Attachment Preview
STATE OF NORTH CAROLINA
DEPARTMENT OF PUBLIC SAFETY
Invitation for Bid #: 19-IFB-1963228485-PTW
4487-0004 DARE COUNTY GENERATOR INSTALLATION
Date of Issue: January 23, 2026
Bid Opening Date: February 10, 2026
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Tim Pendergrass
Procurement Specialist III
STATE OF NORTH CAROLINA
Invitation for Bid #
19-IFB-1963228485-PTW
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn
Ver: 11/2025
Bid Number: 19-IFB-1963228485-PTW
Vendor: __________________________________________
STATE OF NORTH CAROLINA
DEPARTMENT OF PUBLIC SAFETY
Refer ALL Inquiries regarding this IFB to the
procurement lead through the Message Board in
the Sourcing Tool. See section 2.6 for details:
Tim Pendergrass
Using Agency: NC Emergency
Management/Hazard Mitigation
Requisition No.: RQ204608
Invitation for Bid No.: 19-IFB-1963228485-PTW
Bids will be publicly opened: February 10, 2026, at 2:00pm, ET
Meeting ID: 214 870 195 405 52
Passcode: bc6tE64d
Commodity No. and Description: 261116 Power Generator
EXECUTION
In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and
deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its Sub-Contractors for any Contract awarded as a result of
this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this
response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any
such gift has been offered, accepted, or promised by any employees of your organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS
AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER:
TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
Ver: 11/2025
1
Bid Number: 19-IFB-1963228485-PTW
VENDOR’S AUTHORIZED SIGNATURE*:
Vendor: __________________________________________
DATE:
EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least ninety (90) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual
agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this IFB.
ACCEPTANCE OF BIDS
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between
the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the
Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of Department of Public Safety)
Ver: 11/2025
2
Bid Number: 19-IFB-1963228485-PTW
Vendor: __________________________________________
Contents
1.0
PURPOSE AND BACKGROUND ............................................................................................................................... 5
1.1
CONTRACT TERM.................................................................................................................................................... 5
2.0
GENERAL INFORMATION ......................................................................................................................................... 5
2.1
INVITATION FOR BID DOCUMENT ......................................................................................................................... 5
2.2
E-PROCUREMENT FEE ........................................................................................................................................... 5
2.3
NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS.................................................................. 6
2.4
IFB SCHEDULE ........................................................................................................................................................ 6
2.5
MANDATORY SITE VISIT......................................................................................................................................... 7
2.6
BID QUESTIONS....................................................................................................................................................... 8
2.7
BID SUBMITTAL ....................................................................................................................................................... 8
2.8
BID CONTENTS ........................................................................................................................................................ 9
2.9
ALTERNATE BIDS.................................................................................................................................................... 9
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ........................................................................................... 10
3.0
METHOD OF AWARD AND BID EVALUATION PROCESS .................................................................................... 11
3.1
METHOD OF AWARD............................................................................................................................................. 11
3.2
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ....................................... 11
3.3
BID EVALUATION PROCESS ................................................................................................................................ 12
3.4
PERFORMANCE OUTSIDE THE UNITED STATES............................................................................................... 12
3.5
INTERPRETATION OF TERMS AND PHRASES ................................................................................................... 13
4.0
REQUIREMENTS...................................................................................................................................................... 13
4.1
PRICING .................................................................................................................................................................. 13
4.2
FINANCIAL STABILITY .......................................................................................................................................... 13
4.3
HUB PARTICIPATION ............................................................................................................................................ 14
4.4
REFERENCES ........................................................................................................................................................ 14
4.5
BACKGROUND CHECKS....................................................................................................................................... 14
4.6
PERSONNEL........................................................................................................................................................... 14
4.7
VENDOR’S REPRESENTATIONS .......................................................................................................................... 14
4.8
AGENCY INSURANCE REQUIREMENTS MODIFICATION .................................................................................. 15
4.9
LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS...................................................................... 15
4.10 SUBCONTRACTORS.............................................................................................................................................. 15
4.11 SECRETARY OF STATE REGISTRATION ............................................................................................................ 15
5.0
SPECIFICATIONS AND SCOPE OF WORK ............................................................................................................ 16
5.1
PROJECT BACKGROUND ..................................................................................................................................... 16
5.2
SPECIFICATIONS ................................................................................................................................................... 16
5.3
TASK ....................................................................................................................................................................... 17
5.4
DELIVERABLES ..................................................................................................................................................... 18
5.5
ADDITIONAL REQUIREMENTS ............................................................................................................................. 18
5.6
CERTIFICATION AND SAFETY LABELS .............................................................................................................. 19
Ver: 11/2025
3
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