FY27 Lump Sum Tree Trimming and Mowing

Location:	North Carolina
Posted:	Feb 17, 2026
Due:	Mar 17, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	320-320-050226AG
Publication URL:	To access bid details, please log in.

Solicitation Number:	320-320-050226AG
Project Title:	FY27 Lump Sum Tree Trimming and Mowing
Description:	The City of Rocky Mount Energy Resources is required to maintain and is committed to providing reliable power to the customers that we service on our electrical system. Therefore, Energy Resources is requesting bid prices for performing Tree Trimming Services along the City’s electric distribution system with a company duly licensed and trained for Tree Trimming in proximity to energized electrical conductors. The Company awarded the contract shall be responsible for providing all labor, materials, transportation, and insurance needed to perform the project. The company will be paid on a Lump Sum basis for this work. This bid will be for work that will occur over three fiscal years (July 1, 2026 through June 30, 2029).
Opening Date:	3/17/2026 2:00 PM
Posted Date:	2/17/2026
Status:	Open
Department:	CITY OF ROCKY MOUNT


Solicitation Number * 320-320-050226AG	Department CITY OF ROCKY MOUNT	Status Reason Open
Opening Date 2026-03-17T14:00:00.0000000	Posted Date * 2026-02-17T14:40:33.0000000Z	Commodity Code Landscape architecture materials
Mandatory Conference/Site Visit 2026-02-24T05:00:00.0000000Z	Special Instructions MANDATORY	Solicitation Type * Select RFP IFB RFI
Owner Tracy Winfield
Description The City of Rocky Mount Energy Resources is required to maintain and is committed to providing reliable power to the customers that we service on our electrical system. Therefore, Energy Resources is requesting bid prices for performing Tree Trimming Services along the City’s electric distribution system with a company duly licensed and trained for Tree Trimming in proximity to energized electrical conductors. The Company awarded the contract shall be responsible for providing all labor, materials, transportation, and insurance needed to perform the project. The company will be paid on a Lump Sum basis for this work. This bid will be for work that will occur over three fiscal years (July 1, 2026 through June 30, 2029).

Attachments RFP 320-050226AG - FY27 Lump Sum Tree Trimming and Mowing.pdf (568.26 KB)

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Energy Resources

Request for Proposal #: 320-050226AG

FY27 Lump Sum Tree Trimming & Mowing

Date of Issue: 2/17/2026

Opening Date: 3/17/2026

At 2:00 PM ET

Contract Term: July 1, 2026 – June 30, 2029

Direct all inquiries concerning this RFP to:

Alicia Gaines

Purchasing Associate III

Email: Alicia.Gaines@rockymountnc.gov

Phone: 252-972-1227

Sealed, mailed responses ONLY will be accepted for this solicitation.

Request for Proposal # 320-050226AG

______________________________________________________

For purchasing division processing, please provide your company’s Federal Employer Identification Number

or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina General Statute

132-1.10(b) this identification number shall not be released to the public. This page will be removed and

shredded, or otherwise kept confidential, before the procurement file is made available for public

inspection.

This page is to be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

ID Number:

______________________________________________________

Federal ID Number or Social Security Number

______________________________________________________

Vendor Name

“All bidders are hereby notified that they must have the proper

license as required under the North Carolina laws. All

prospective contractors shall be responsible for complying with

state law and local ordinances.”

City of Rocky Mount

Energy Resources/Electric Division

Refer ALL Inquiries regarding this RFP to:

Alicia Gaines

Purchasing Associate III

Request for # 320-050226AG

Proposals will be publicly opened: 3/17/2026 2:00 PM

Contract Type: Service

EXECUTION

In compliance with this Request for proposals (RFP), and subject to all the conditions herein, the undersigned Vendor

offers and agrees to furnish and deliver any or all items upon which prices are proposed, at the prices set opposite

each item within the time specified herein. By executing this s, the undersigned Vendor certifies that this proposal is

submitted competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an

unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the

Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Vendor

as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this , the undersigned

certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended,

proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State

department or City department. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of

its sub-contractors for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of

Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees

in North Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32

and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any City Employee associated with the

preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or

inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the City , or from

any person seeking to do business with the City . By execution of any response in this you attest, for your entire

organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or

promised by any employees of your organization. Do you have a financial interest or tangible personal benefit

with a city of Rocky Mount employee, officer, or agent? ____ Yes ____ No If yes note the employee, officer,

or agent; department; and the perceived or actual conflict of interest.

_______________________________________________________________

Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED.

Late proposals cannot be accepted.

VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE

NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO

VENDORS ITEM #11):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF

OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

EMAIL:

Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days.

ACCEPTANCE OF PROPOSAL

If any or all parts of this are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky

Mount shall affix his/her signature hereto and this document and all provisions of this Request for Proposal along

with the Vendor response and the written results of any negotiations shall then constitute the written agreement

between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).

Proposal Number: 320-050226AG

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................6

2.0 GENERAL INFORMATION.......................................................................................................6

2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................6

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................6

2.3 RFP SCHEDULE .....................................................................................................................6

2.4 PROPOSAL QUESTIONS .......................................................................................................7

2.5 PROPOSAL SUBMITTAL........................................................................................................7

2.6 PROPOSAL CONTENTS ........................................................................................................8

2.7 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................8

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS......................................9

3.1 METHOD OF AWARD.............................................................................................................9

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........9

3.3 INTERPRETATION OF TERMS AND PHRASES....................................................................9

4.0 REQUIREMENTS...................................................................................................................10

4.1 CONTRACT TERM................................................................................................................10

4.2 PRICING................................................................................................................................10

4.3 INVOICES..............................................................................................................................10

4.4 MINORITY BUSINESS PARTICIPATION..............................................................................10

4.5 VENDOR EXPERIENCE........................................................................................................11

4.6 REFERENCES ......................................................................................................................11

4.7 PERSONNEL.........................................................................................................................12

4.8 VENDOR’S REPRESENTATIONS ........................................................................................12

5.0 SCOPE OF WORK.................................................................................................................12

5.1 GENERAL SPECIFICATIONS...............................................................................................12

5.2 PROJECT ORGANIZATION..................................................................................................14

5.4 ACCEPTANCE OF WORK ....................................................................................................14

5.5 LIQUIDATED DAMAGES ......................................................................................................14

5.6 TRANSITION ASSISTANCE .................................................................................................14

6.0 CONTRACT ADMINISTRATION............................................................................................15

6.1 PROJECT MANAGER AND CUSTOMER SERVICE ............................................................15

6.2 POST AWARD MANAGEMENT REVIEW MEETINGS .........................................................15

4|Page

Proposal Number: 320-050226AG

Vendor: __________________________________________

6.3 DISPUTE RESOLUTION .......................................................................................................15

6.4 CONTRACT CHANGES ........................................................................................................15

6.5 CITY’S RIGHTS AND OPTIONS ...........................................................................................15

ATTACHMENT A: PRICING.............................................................................................................18

ATTACHMENT B: ACCEPTANCE OF TERMS & CONDITIONS .......................................................19

ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION......................................................19

5|Page

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FY27 Lump Sum Tree Trimming and Mowing

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