Notice of Intent to Award Without Engaging in a Standard Procurement Process - Sports Film & Review Solution (Hudl)

Project Description: Issuing and Conducting Procurement Unit: Granite School District
In accordance with Utah Code Part 63G-6a Part 8 and Utah Administrative Code R33-108, this is a notice of intent to award without engaging in a standard procurement process. It is not a request for quotes, bids or proposals. DO NOT submit questions, bids, no-bids or other information in this system.
NO ACTION IS REQUIRED IF YOU AGREE WITH THIS NOTICE.
If there are any other qualified vendors that meet the specifications of this notice, any such vendor must submit the following information via email only to Adar Livni at alivni@graniteschools.org prior to the event close date.
The name of the contesting vendor and contact person; and a detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.
In addition, a vendor must include: Documentation that the vendor can provide a comparable or better procurement item that meets or exceeds the specifications; documentation that the vendor can also provide the same proprietary procurement item or an equivalent procurement item; and if transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with the vendor's anticipated transitional costs.
NOTICE OF INTENT TO AWARD WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS
The Utah Procurement Code provides that a purchase may be made without engaging in a standard procurement process if it can be determined in writing that: there is only one source for the procurement item;
transitional costs are a significant consideration in selecting a procurement item; or
the award of a contract is under circumstances, described in rules adopted by the applicable rule making authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.
Granite School District Purchasing Department has received a request to make the following award without engaging in a standard procurement process:
Requesting School/Department: Secondary School Athletic Department
Product and/or service to be purchased: Sports Film & Review Solution
Earliest date purchase may occur: July 17, 2025
Proposed Supplier: Agile Sports Technologies Inc.
Justification: R33-108-101c. Other Circumstances That May Make Awarding a Contract Through a Standard Procurement Process
Impractical.
We previously purchased this product under sole source JF21-006, which expires on June 30, 2025. Utah's Division of State Purchasing will be conducting a Request for Proposal (RFP) for this type of product. There is currently insufficient time to conduct a Request for Proposal (RFP) and implement a potential new product prior to the start of the upcoming school year. As a result, we are proposing a one-year sole source procurement and plan to utilize a future State Contract for future purchases.
Length of notice: Granite School District intends to purchase this product for the 2025-2026 schoolyear.
Anticipated expenditure: $70,000