District 5 I 78 Warning Gates

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	District 5-1 Berks & Lehigh County
I-78 Exit Ramp Closure  MU 605 Warning Gates
Steel Gate Support Pole w/ Pole Top Tenon, 30 MH, Type S
(VERTICAL WARNING GATES)


      STATEMENT OF WORK


DESCRIPTION:

This Invitation for Bid (IFB) will cover the requirements to procure a Contractor to furnish, install, repair, and inspect yearly the exit ramp closure warning gate areas for the Pennsylvania Department of Transportation (PennDOT) Engineering District 5, Berks and Lehigh County.  Gate location areas are as follows (D5 PennDOT blueprint drawings attached as separate Attachment A.

MAINTENANCE GUIDELINES Lubrication:

 Recommended Frequency: No recommended durations.

The pivoting side plates are free to rotate on the pivot pins and require no maintenance. 

General Inspection: Recommended Frequency for Inspection: Twelve (12) months

 1. Set up appropriate traffic redirection equipment to block or divert traffic. 
 2. Make a general visual inspection of components, noting any significant deterioration. 
 3. Operate gate through at least one cycle to ensure smooth operation. 
 4. Return gate to vertical position and remove road blocks. 

Special Notes for Winch Cables and Straps: 
If the gate is fitted with either a stainless-steel cable or a nylon strap, the cable or strap should be inspected annually. Cables should be inspected for frayed strands or kinks while straps should be inspected for degradation or damage. The strap has a red yarn inside the strap which will show through when the outer weave has been compromised. If a cable or strap shows deterioration of damage, it should be replaced.

Accessories Specifications:
Aurora Arm Light  Aurora LED Gate Arm Light
12V Arm Light Flasher  12V Arm Light Flasher
Solar Controller  Sunlight-10  Solar Lighting Controller 
Gel Solar Battery  Valve Regulated Gelled-Electroyle Battery 8G5SHP-DEKA
 Solar Panel  SLP150-12C1D2 High Effiecency Multicrystaline PV Mudule 

Materials
All material will be itemized. All labor materials used will be documented on Form M-609 (Daily Roadside Activity Report) and the Form OS-501(Confirmation of Services). These reports will be signed by the contractors representative and by the District Maintenance Personnel or his designee following completion of each work assignment. These reports shall serve as a basis for payment.

2. All materials utilized must be originally manufactured or approved substitutes.
3. There will be a Material Contingency allotment of $5,000 per year per Sign Location. The cost of materials, parts or replacement equipment, that are not included in the scheduled service visits, shall be invoiced at suppliers invoice price plus 15%. All material, more than $200.00 will require approval by the County prior to purchasing. A copy of all invoices for materials must be submitted along with the invoice to the Department.


Each gate will have its own line item for the Initial install/ furnishing, repairs and/or material costs. There will be a Line item for inspections, labor hours, & Materials.  You may choose an on-site visit to determine if you are interested in providing a bid. 

This initial service period will be from issuance of contract for 1 Year; with four (4), one (1) year renewals, with a 3% increase for each line. The Department reserves the right, upon notice to the awarded vendor, to extend the term of the contract for up to three (3) months upon the same terms and conditions.  This will be utilized to prevent a lapse in service coverage and only for the time necessary, up to three-months, to enter into a new contract.

Contracted vendor will be issued a fully, executed, approved purchase order of these services required by Berks & Lehigh County.

ALL ON-SITE REVIEWS ARE ENCOURGAED FOR ACCURATE QUOTE BIDDING FOR THESE SERVICES.

All bids will only be accepted electronically (via the portal) by the bid close date, October 29, 2026, at 10:00 AM.

The Bid opening will take place at the following location on October 29, 2029, at 11:00AM

Department of Transportation Maintenance Department 
1002 Hamilton Street
Allentown, PA 18101

The Supplier will be required to provide the necessary personnel, in accordance with the most current Pennsylvania Department of Transportation Specifications, Publication (Pub.) 408 Section DESCRIPTIONThis work is the furnish, install, repair, and inspect yearly the existing exit ramp closure gates. 

In addition, the Supplier will be required to provide the necessary personnel, in accordance with the most current Pennsylvania Department of Transportation Specifications, Publication (Pub.) 408; and Work Zone Traffic Control Guidelines, Pub. 213; Official Traffic Control Devices, Pub. 212; National Manual on Uniform Traffic Devices (MUTCD); and Pub 234 Flaggers Handbook, 

HYPERLINK "https://www.dot.state.pa.us/public/PubsForms/Publications/PUB%20234.pdf"
https://www.dot.state.pa.us/public/PubsForms/Publications/PUB%20234.pdf
 as directed to control traffic through work zones and to provide safety for the work forces. All Flaggers must be trained and certified as required in Publication 408 Section 901.3 y.


	ITEM OF WORK (BID ITEM):
1  SR 4011 Shartlesville Gate Maintenance
Exit #23 Eastbound  Battery Replacement
Exit #23 Westbound  Battery Replacement

2  SR 61 Pottsville / Reading Gate Maintenance
Exit 29A Gate 1  Battery Replacement
Exit 29A Gate 2  Gate was hit and damaged, needs to be replaced along with a damaged flasher. Battery Replacement
Exit 29B Gate 1  Battery Replacement
Exit 29B Gate 2  Battery Replacement

3  4th Street at Hamburg Gate Maintenance
Exit #30 Gate 1 Eastbound  Battery Replacement and Road Closed sign is Damaged
Exit #30 Gate 2 Eastbound  Battery Replacement
Exit #30 Gate 1 Westbound  Battery Replacement
Exit #30 Gate 2 Westbound  Battery Replacement, Solar panel mount was damaged and needs to be repaired so it can charge, Mercury switch Wiring is Damaged, and Road Closed sign is Damaged
4  SR 143 Lenhartsville Gate Maintenance
Exit #35 Eastbound  Battery Replacement, Terminals are rusted and should be replaced with Ligh and Flasher Controller.
Exit #35 Westbound  Battery Replacement

5  SR 737 Krumsville Gate Maintenance
Exit #50 Eastbound  Battery Replacement
Exit #50 Westbound  Battery Replacement and Flasher model needs to be replaced

6  SR 863 Lynnport / New Smithville Gate Maintenance
Exit #45 Eastbound  Battery Replacement
Exit #45 Westbound  Battery Replacement and Road Closed sign is Damaged

7  SR 100 Fogelsville / Trexlertown Gate Maintenance
Exit #49 Gate 1 Eastbound  Battery Replacement other issues Unknown
Exit #49 Gate 2 Eastbound  Battery Replacement other issues Unknown
Exit #49 Gate 1 Westbound  Battery Replacement other issues Unknown
Exit#49 Gate 2 Westbound - Battery Replacement other issues Unknown

8  Annual Inspection
9  Hourly 

TERMS OF AGREEMENT:

The work is to be performed at the safety warning gates locations stated above under Description, on I-78 within Berks & Lehigh County. 
	
The Department will give a minimum of 48-hour notice (verbal) of the location, time, and type of service requested. The Contractor must provide a minimum of 2 contacts (a primary and a back-up) with telephone numbers and email addresses for scheduling work.

Notify the manager or designate if any detected malfunctions.


SCOPE OF WORK: 

The scope of this work is to furnish, install, repair, and inspect yearly the existing I-78 exit ramp closure gate within Berks & Lehigh County. 

The intent of the fully executed, approved purchase Order is to provide required maintenance and yearly inspections at each stated site locations within Berks & Lehigh County.

Perform traffic protection for the duration of the activity. 

The County Manager or his assigned representative will initiate a call by telephone stating   the Item or Items of Work required, time, and location of work and assembly area. Services must be provided within 48 hours if requested at the site designated. 

The Contractor must have sufficient personnel and equipment to