Waste Audit Services

COMMONWEALTH OF PENNSYLVANIA
Request for Information
Waste Minimization and Recycling Audit Services
Issuing Office: Department of General Services | RFI No.: 6100066670 | Due Date: Thursday October 9, 2026
RFI Notice
This RFI is for planning and market research only. It is not a solicitation, does not result in an award,
and does not obligate the Commonwealth to issue an ITQ or purchase services.
Part 1 - Request for Information
1. Purpose
The Commonwealth is considering an Invitation to Qualify (ITQ) for companies that can perform waste
minimization and recycling audits at Commonwealth facilities across Pennsylvania. The audits will
provide practical technical assistance to agencies, test whether existing recycling practices are
working, identify opportunities to reduce or divert waste, and produce consistent information for the
Commonwealth Agency Recycling Office (CARO).
2. Anticipated Work
* Most assignments are expected to be approximately $15,000 to $25,000.
* Assignments may occur at offices, parks, museums, courts, hospitals, correctional facilities,
maintenance facilities, and other Commonwealth locations.
* Work will normally include document review, a site interview, a site visit, a focused waste
characterization, recommendations, and a concise final report.
* The Commonwealth expects to use common audit forms and reporting categories so that results
are repeatable and comparable.
* No minimum number of assignments is guaranteed.
3. Information Requested from Companies
Responses should be concise. The Commonwealth recommends a maximum of 8 pages, excluding one
sample work product. A company may respond using the table below rather than preparing a separate
narrative proposal.
Item Requested Information
Company and contact Company name, address, contact information, and a short description of the business.
Pennsylvania counties or regions the company can serve, office or staff locations, and
Service area
normal travel approach.
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Item Requested Information
Up to three similar audits or projects. Include facility type, scope, location, approximate
Relevant experience
value, and client contact if available.
Describe the company's ability to conduct waste audits in accordance with the
Commonwealth's established audit process, as directed through Sustainable Solutions,
Audit approach to ensure consistency and standardization. Identify any anticipated limitations or
concerns by following the established process. Reference Attachment A, Attachment B,
and Attachment C.
Repeatability and Explain how the company would use common forms, calculations, review steps, and data
quality definitions so that findings are consistent from site to site.
Explain how the company identifies local haulers, recycling or composting outlets,
Local market knowledge
accepted materials, contamination limits, and other local conditions.
Typical time needed to begin work after notice and typical time to complete a standard
Availability
audit.
Based on the audit requirements described in this RFI, provide an estimate price or price
range for completing a standard audit. Describe the pricing structure the company would
Pricing typically recommend for this time of work (e.g., fixed price, not-to-exceed, or other
structure). Identify key assumptions, exclusions, and variables that could materially
affect the cost of an audit.
Identify any proposed requirement that would discourage participation or unnecessarily
ITQ feedback
increase cost. Suggest a simpler alternative.
Identify training, certifications, relevant experience, and other qualifications that are
typically necessary for a business to successfully perform the services described in this
Qualifications
RFI. Include any recommended minimum qualifications, such as years of relevant
experience or industry-specific certifications.
Indicate whether a minimum of two staff members is necessary for on-site physical waste
Two-person waste sort sorting activities and identify any circumstances or safety measures that may support an
alternative staffing approach.
Describe the pricing approach typically used for waste audit services, including how
Pricing Structure
differences in project size, complexity, and scope are addressed.
Describe industry standards or best practices regarding auditor independence and
conflicts of interest. Identify whether entities such as waste processors, wholesalers, or
Independence and
other companies that could financially benefit from audit recommendations should be
Conflicts of Interest
eligible to perform waste audits and, if so, what disclosures or safeguards are
appropriate.
4. Optional Sample
A respondent may include one redacted sample report, audit summary, or similar work product. The
sample should be no more than 15 pages. The Commonwealth does not request multiple samples,
detailed resumes, or extensive corporate literature.
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5. Supporting Documentation
* Attachement A - Green Gov Waste Site Aduit Form
This is an example of what a possible site audit form would look
o
* Attachment B - Green Gov Waste Audit Plan
In-depth look at the Aduit Plan
o
* Attachment C - PowerPoint
6. RFI Submission
* Submit by email in searchable PDF or Microsoft Word format, providing answers to the requested
information in Section 3.
* Questions due: October 6, 2026
* Response due: October 13, 2026
* Submit to: Jess Wisniewski at jessiwisni@pa.gov
* The Commonwealth may hold a brief industry discussion after reviewing responses.
Simplified Draft - Waste Minimization and Recycling Audit Services