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Header Information
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Bid Number:
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25-444DHS-DEVDI-B-46786
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Description:
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DHS SP Ludeman Cold Storage Services FY25-26
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Bid Opening Date:
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03/19/2025 02:00:00 PM
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Purchaser:
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Larry Gilman
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Organization:
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DHS - Human Services
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Department:
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DEVDISBLTS444 - Developmental Disabilities
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Location:
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AB006 - Ludeman Developmental Center
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Fiscal Year:
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25
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Type Code:
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95 - Small Purchase
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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Available Date
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03/05/2025 02:00:00 PM
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Info Contact:
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Contact Larry Gilman at Larry.N.Gilman@illinois.gov
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Bid Type:
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OPEN
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Informal Bid Flag:
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No
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Purchase Method:
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Open Market
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Pre Bid Conference:
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A mandatory bidder conference is scheduled for 2:30pm on March 12, 2025, at Ludeman Center, 114 N. Orchard Dr, Bldg. 61, Park Forest, IL.
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Bulletin Desc:
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The Illinois Department of Human Services (DHS) is seeking a qualified vendor to provide storage for frozen and refrigerated food products at a frozen food storage facility. Services will include the receiving, handling and storage of food items from various vendors; withdrawal of food items from the vendor's facility; and weekly deliveries of the food withdrawals to the Elisabeth Ludeman Developmental Center located at 114 N. Orchard Dr., Park Forest, IL.
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Ship-to Address:
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Ludeman Developmental Center
114 North Orchard Drive
Building 2
Park Forest, IL 60466
US
Email: Cynthia.HughesWard@illinois.gov
Phone: (708)283-3031
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Bill-to Address:
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Ludeman Developmental Center
114 North Orchard Drive
Building 2
Park Forest, IL 60466
US
Email: Cynthia.HughesWard@illinois.gov
Phone: (708)283-3031
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Print Format:
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Bid Print New
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File Attachments:
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Illinois Standard Terms and Conditions v.23.2~6.pdf
Standard Illinois Certifications~15.docx
FY25-26 Cold Storage inventory as of 2.3.2025~1.pdf
FY25-26 Cold Storage Services Scope of Work B-46786.docx
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Form Attachments:
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Required Quote Attachments
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SPO Name:
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Adrienne Grover
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Is this a Small Business Set Aside Procurement?:
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No
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Is there a BEP/VBP Participation Goal? :
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No
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Link to Original Contract :
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Item # 1:
(
962
-
95
)
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Receiving/handling of frozen & refrigerated food products, as described in Section 1.2 of the Scope of Work. Cold Storage Services for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466. The expected timeframe for the estimated quantity is upon contract execution through 2/28/26.
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NIGP Code:
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962-95
Warehousing and Storage Services, Not Storage Space Rental, Including Farm Product Storage in Silos and Grain Elevators
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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2,400.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
962-39; 962-86
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Item # 2:
(
962
-
95
)
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Storage of frozen & refrigerated food products (first month/monthly recurring charge), as described in Section 1.2 of the Scope of Work. Cold Storage Services for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466. The expected timeframe for the estimated quantity is upon contract execution through 2/28/26.
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NIGP Code:
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962-95
Warehousing and Storage Services, Not Storage Space Rental, Including Farm Product Storage in Silos and Grain Elevators
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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12,000.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
962-39; 962-86
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Item # 4:
(
962
-
95
)
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Withdrawal (pick) charges, PER CASE, as described in Section 1.2 of the Scope of Work. Cold Storage Services for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466. The expected timeframe for the estimated quantity is upon contract execution through 2/28/26.
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NIGP Code:
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962-95
Warehousing and Storage Services, Not Storage Space Rental, Including Farm Product Storage in Silos and Grain Elevators
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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12,240.0
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CV - Case
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
962-39; 962-86
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Item # 5:
(
962
-
95
)
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Bill of Lading per out-bound shipment as described in Section 1.2 of the Scope of Work. Cold Storage Services for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466. The expected timeframe for the estimated quantity is upon contract execution through 2/28/26.
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NIGP Code:
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962-95
Warehousing and Storage Services, Not Storage Space Rental, Including Farm Product Storage in Silos and Grain Elevators
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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51.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
962-39; 962-86
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Item # 6:
(
962
-
95
)
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Transportation/Delivery charges (including fuel charges and other surcharges) as described in Section 1.2 of the Scope of Work. Cold Storage Services for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466. The expected timeframe for the estimated quantity is upon contract execution through 2/28/26. The average estimated weekly quantity to be shipped is 5,300 lbs. (53 cwt).
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NIGP Code:
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962-95
Warehousing and Storage Services, Not Storage Space Rental, Including Farm Product Storage in Silos and Grain Elevators
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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51.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
962-39; 962-86
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