Request for Proposal_Audit Firm_Government

>	PT
KLMNO
	bjbj	.k.k
kDKL\kR L?!L!!!" ""V&""V&V&!!4
t3t3t3V&!!t3V&t3t3j&!L
&j	Z`0kleN0
e&e&"#t3$!%5
"""1
"""kV&V&V&V&e"""""""""M:

	REQUEST FOR PROPOSALS

AUDIT SERVICES

The City of Americus IS ISSUING THIS REQUEST FOR PROPOSALS (RFP) FOR FURNISHING THE SERVICES DESCRIBED HEREIN.
Inquiries for Technical Information should be directed to:
Sierra Harvey, City Clerk, 229-924-4411 Ext 244, sharvey@americusga.gov   

Inquiries for Procurement Information should be directed to:
Sierra Harvey, City Clerk, 229-924-4411 Ext 244, sharvey@americusga.gov

Please indicate your intent to submit a proposal by completing a Notification of Interest in accordance with the sample format shown in Attachment D of this Request for Proposals.  Return this Notification of Interest to the address listed below by April 21st, 2026 at the Clerks Office address: 101 W. Lamar Street, Americus, Ga, 31709.  Note that failure to return the Notification of Interest does not preclude prospective bidders from submitting a proposal within the specified time period.  The purpose is to improve the efficiency of the proposal process and communicate timely information to interested parties on this RFP as well as future RFPs.

Sierra Harvey, City Clerk, 229-924-4411 Ext 244, sharvey@americusga.gov

Completed proposals must be received at the address shown above by April 21st, 2026 at the Clerks Office address: 101 W. Lamar Street, Americus, Ga, 31709
Proposals must be received by the date and time specified.  Late proposals will be disqualified.  In order to be considered for selection, auditors must submit a complete response to the RFP.  Incomplete proposals may not be considered if the omissions are determined to be significant.  Proposals must be submitted in three parts:  

(A)	One (1) complete signed original of the Request for Proposals (signatures are required below and at the end of Attachment B; 
(B)	Five (5) copies of the Technical Proposal; and 
(C)	One (1) original of the Cost Proposal.  

The Cost Proposal must be submitted in a sealed envelope which specifies on its face the name of the auditing firm and the government entity to be audited.  The government entity reserves the right to reject any and all proposals submitted and to request additional information from all proposers.  Any contract awarded will be awarded to the auditor, who, based upon evaluation of all proposals, is determined to have submitted the best proposal, considering both technical factors and cost.

In compliance with this request for proposals and to all the conditions imposed herein, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal.

Name and Address of Firm:
_____________________________________________________

_____________________________________________________

_____________________________________________________

_____________________________________________________

FEI Number:  _________________________________________

Telephone:  ___________________________________________

By:	____________________________________________________________
	Please Print Name Here

	____________________________________________________________
	       Signature In Ink

Title:  ___________________________________________________________

Email address: ____________________________________________________

Date:  ___________________________________

TABLE OF CONTENTS


TOC \f
I.	GENERAL INFORMATION	1
A.	PURPOSE	1
B.	ANTICIPATED SCHEDULE OF EVENTS	1

II.	GOVERNMENT ENTITY AND RECORDS INFORMATION	2

III.	STATEMENT OF NEEDS	2
A.	AUDIT REQUIREMENTS	2
B.	REPORTING AND DELIVERY REQUIREMENTS	13

IV.	PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS	19
A.	GENERAL PROPOSAL PREPARATION REQUIREMENTS	19
B.	SPECIFIC PROPOSAL PREPARATION REQUIREMENTS	20
1.	COMPLETE, SIGNED COPY OF THE REQUEST FOR PROPOSALS	20
2.   TECHNICAL COMPONENT OF PROPOSAL	21
3.	COST COMPONENT OF PROPOSAL	23

V.	EVALUATION AND AWARD CRITERIA	24
A.	TECHNICAL FACTORS	24
B.	COST FACTORS	24

VI.	GENERAL TERMS AND CONDITIONS	25
A.	APPLICABLE LAW AND COURTS	25
B.	ETHICS IN PUBLIC CONTRACTING	25
C.	DEBARMENT STATUS	26
D.	MANDATORY USE OF TERMS AND CONDITIONS	26
E.	CLARIFICATION OF TERMS	26
F.	INVOICES	26
G.	PAYMENT TERMS	26
H.	ASSIGNMENT OF CONTRACT	27
I.	CHANGES TO THE CONTRACT	27
J.	DEFAULT	27
K.	PRECEDENCE OF TERMS	27

VII.	SPECIAL TERMS AND CONDITIONS	28
A.	QUALIFICATIONS OF AUDITORS	28
B.	CANCELLATION OF CONTRACT	28
C.	AUDIT	29
D.	REVIEW AND MONITORING	29
E.	CONTRACT PERIOD	30
F.	CONTRACT LIMITATIONS	30
G.	ADDITIONAL AUDIT WORK	30
H.	IDENTIFICATION OF PROPOSAL ENVELOPE	30
I.	INDEMNIFICATION	31
J.	SUBCONTRACTS	32
K.	PROPRIETARY INFORMATION	32
L.	OFFICE HOURS/LOCATION/PARKING	32
M.	INTEGRATED AGREEMENT	32
N.	WORKERS' COMPENSATION	33
O.	SOCIAL SECURITY/EMPLOYMENT TAXES	33
P.	HIGHER LEVEL AUDIT SERVICES	34
Q.	CHANGES IN AUDITING STANDARDS/FEDERAL REQUIREMENTS	34
R.	RATES FOR ADDITIONAL PROFESSIONAL SERVICES	34
S.	COMPLIANCE WITH STATE VENDOR MANUAL	34
T.	DRUG FREE WORKPLACE	35

ATTACHMENT A:  GOVERNMENT ENTITY AND RECORDS INFORMATION 	36

ATTACHMENT B:  MANDATORY PRE-QUALIFICATION FORM	39

ATTACHMENT C:  MODEL FORMAT OF PROPOSAL	44

ATTACHMENT D:  SAMPLE FORMAT FOR NOTIFICATION OF INTEREST LETTER	48

ATTACHMENT E:  FORM OF AGREEMENT	49

ATTACHMENT F: SAMPLE ENGAGEMENT LETTER .... 54


I.	GENERAL INFORMATION

A.	PURPOSE
The purpose of this Request for Proposals is to establish a contract for the professional services of a Certified Public Accountant (the "auditor") for financial and compliance audits.  The contract will be for three consecutive fiscal years beginning with the fiscal year ended 12-31-25, and ending with the fiscal year ended 12-31-27, subject to annual review and the annual availability of an appropriation for audit services by the government entity.

B.	ANTICIPATED SCHEDULE OF EVENTS
The timetable for this RFP is presented below:

Activity					Target Date

Issue Request for Proposals			04/07/2026

Due Date for Notification of Interest		04/21/2026
					
Proposals due by					04/21/2026
  								
Selection Recommendation(s)			04/23/2026

Approval and Award				04/23/2026

II.	GOVERNMENT ENTITY AND RECORDS INFORMATION

Information regarding government entity records, systems, procedures, expenditure levels, and other relevant data is included as Attachment A to this Request for Proposals.  If a proposer's conference is scheduled to answer questions of potential contractors, the date and location are specified in Section I, Part B of this RFP.  Copies of prior audit reports, internal control survey documents, management letters, financial statements, budgets and other documents relevant to the audit engagement may be viewed by appointment by contacting the technical information coordinator listed on the cover page of this RFP.

III.	STATEMENT OF NEEDS

A.	AUDIT REQUIREMENTS
(If applicable) As required by the Official Code of Georgia Annotated, the audit shall be conducted in accordance with auditing standards generally accepted in the United States of America, promulgated by the American Institute of Certified Public Accountants (AICPA) and (if applicable) in accordance with the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States.  (If Applicable) If a Single Audit is required as a part of the annual audit, the audit shall be performed in accordance with American Institute of Certified Public Accountants (AICPA) Standards, Government Auditing Standards, and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 (Uniform Grant Guidance (UGG)) Subpart F.

B.	GROUP AUDITS 
One of the audit standards generally accepted in the United States of America that will likely affect this audit is AU-C Section 600B  Special Considerations  Audits of Group Financial Statements (Including the Work of Component Auditors). Some relevant items likely to have an impact on this audit are listed below. 
1.	It is effective for periods ENDING on or after 12/15/2012
2.	Definition of component for purposes of this AU-C is an entity or business activity for which group or component manage