Farmers Market Culvert Inlet Improvements

INVITATION TO BID
FARMERS MARKET CULVERT INLET IMPROVEMENTS
PRE-BID WORKSHOP: 10:00 AM, APRIL 23, 2026
BID OPENING: 11:00 AM, MAY 14, 2026

DOCUMENT CHECKLIST
The following documents, when marked, are contained in and made a part of this Bid Package or are
required to be submitted with the bid. It is the responsibility of the bidder to read, complete and sign,
where indicated, and return these documents with his/her bid. FAILURE TO DO SO MAY BE
CAUSE FOR DISQUALIFYING THE BID.
_x__ GENERAL INFORMATION AND INSTRUCTIONS TO BID WITH ATTACHMENTS
__ SURET Y REQUIREMENTS
__ PROPOSAL
__x PLANS/SPECIFICATIONS - Plan Sheets must be purchased at Clayton Digital
Reprographics by logging into www.cdrepro.com. Login to DFS. New users must
register. For technical support contact CDR at (912) 447-5445, fax (912) 233- 7020 or
email: cdrwest@cdrepro.com.
_X_ PERFORMANCE BOND - Required at the time of contract.
_X_ PAYMENT BOND - Required at the time of contract.
__ CONTRACT
_X_ LEGAL NOTICE
_X_ ATTACHM ENTS: A. DRUG FRE E WORKPLACE; B. CONTRACTOR E-
VERIFY; C. SUBCONTRACTOR E-VERIFY; D.SYSTEMATIC ALIEN
VERIFICATION FOR ENT ITLEMENTS; E. REFERENCES

RECEIPT IS HEREBY ACKNOWLEDGED OF ADDENDA NUMBER(S)__________________
The undersigned bidder certifies that he/she has received the above listed and marked documents and
acknowledges that his/her failure to return each, completed and signed as required, may be cause for
disqualifying his/her bid.
BY:___________________________
DATE
SIGNATURE
TITLE :_______________________________
COMPANY:__________________________

GENERAL INFORMATION FOR INVITATION FOR BID
This is an invitation to submit a bid to supply the City of Garden City (City) with construction
and/or services as indicated herein. Sealed bids will be received at City Hall at 100 Central
Avenue, Garden City, Georgia 31405 up to 11:00PM local time, May 14, 2026, at which time they
will be opened and publicly read. City reserves the right to reject all bids that are non-
responsive or not responsible.
Instructions for preparation and submission of a bid are contained in this Invitation To Bid package.
Please note that specific forms for submission of a bid are required. Bids must be typed or printed in
ink.
A Pre-bid Conference is scheduled to be conducted at Garden City Hall, Training Room, 100
Central Avenue, Garden City, Georgia 31405 on April 23, 2026, at 10:00 AM, to discuss the
specifications and resolve any questions and/or misunderstanding that may arise.
Any changes to the conditions and specifications must be in the form of a written addendum to be
valid; therefore, the Project Manager will issue a written addendum to document each approved
change. Generally, when addenda are required, the bid opening date will be changed.

INSTRUCTIONS TO BIDDERS
1.1 Purpose: The purpose of this document is to provide general and specific information for use
in submitting a bid to supply City with equipment, supplies, and/or services as described herein.
All bids are governed by the laws of the State of Georgia.
1.2 How to Prepare Bids:
a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all
documents must be submitted.
b. Typewritten or completed with pen and ink, signed by the business owner or authorized
representative, with all erasures or corrections initialed and dated by the official signing
the bid. ALL SIGNATURE SPACES MUST BE SIGNED.
Bidders are encouraged to review all provisions and attachments carefully of this
document prior to submission. Each bid constitutes an offer and may not be withdrawn
except as provided herein.
1.3 How to Submit Bids:
a. An original and duplicate copy must be submitted in a sealed opaque envelope,
plainly marked with the bid title, date and time of bid opening, and company name.
b. Mailed or delivered as follows in sufficient time to ensure receipt by the Purchasing
Director on or before the time and date specified above.
1. Mailing Address: City of Garden City, Farmers Market Culvert Inlet
Improvements, 100 Central Avenue, Garden City, Georgia 31405.
2. Hand Delivery: City of Garden City, Farmers Market Culvert Inlet
Improvements, 100 Central Avenue, Garden City, Georgia 31405.
BIDS NOT RECEIVED BY THE TIME AND DATE SPECIFIED WILL NOT BE OPENED
OR CONSIDERED.
1.4 How to Submit an Objection: Objections from bidders to this invitation to bid and/or these
specifications should be brought to the attention of the Project Manager in the following
manner:
a. When a pre-bid conference is scheduled, bidders shall either present their

oral objections at that time or submit their written objections at least two (2)
days prior to the scheduled pre-bid conference.
b. When a pre-bid conference is not scheduled, the bidder shall submit any
objections he may have in writing not less than five (5) days prior to the opening
of the bid.
c. The objections contemplated may pertain to form and/or substance of the
invitation to bid documents. Failure to object in accordance with the above
procedure will constitute a waiver on the part of the business to protest this
invitation to bid.
1.5 Failure to Bid: If a bid is not submitted, the business should return this invitation to bid
document and stating reason therefore.
1.6 Errors in Bids: Bidders or their authorized representatives are expected to fully inform
themselves as to the conditions, requirements, and specifications before submitting bids.
Failure to do so will be at the bidder's own risk. In case of error in extension of prices in the
bid, the unit price will govern.
1.7 Standards for Acceptance of Bid for Contract Award: City reserves the right to reject any
or all bids and to waive any irregularities or technicalities in bids received whenever such
rejection or waiver is in the best interest of City. City reserves the right to reject the bid of a
bidder who has previously failed to perform properly or complete on time contracts of a similar
nature, or a bid from a bidder whom investigation shows is not in a position to perform the
contract.
1.8 Bid Tabulation: Tabulations for all bids will be posted after the bid opening on the Georgia
Procurement Registry website at https://ssl.doas.state.ga.us/GPRBuyerPortal/.
1.9 Bidder: Whenever the term "bidder" is used it shall encompass the "person," "business,"
"contractor," "supplier," "vendor," or other party submitting a bid or proposal to City in such
capacity before a contract has been entered into between such party and City.
1.10 Responsible / Responsive Bidder: Responsible Bidder means a person or entity that has the
capability in all respects to perform fully and reliably the contract requirements. Responsive
Bidder means a person or entity that has submitted a bid or proposal that conforms in all material
respects to the requirements set forth in the invitation for bids or request for proposals.

1.11 Compliance with Laws: The bidder and/or contractor shall obtain and maintain all
licenses, permits, liability insurance, workman's compensation insurance and comply with any
and all other standards or regulations required by federal, state or City stature, ordinances and
rules during the performance of any contract between the contractor and the City. Any such
requirement specifically set forth in any contract document between the contractor and City
shall be supplementary to this section and not in substitution thereof.
1.12 Contractor: Contractor or subcontractor means any person or business having a contract with
CITY. The Contractor/Vendor of goods, material, equipment or services certifies that they will
follow equal employment opportunity practices in connection with the awarded contract as more
fully specified in the contract documents.
1.13 Local Preference: "Local Vendor" is defined as a business or supplier which operates and
maintains a regular place of business within the geographical boundaries of Chatham
County or one of the local Municipalities of the County AND all real and personal property
taxes are paid prior to award of a contract or purchase. "NOT APPLICABLE TO PUBLIC
WORKS CONSTRUCTION PROJECTS AND REVENUE PRODUCING BIDS."
However, contractors are encouraged to apply the same method when awarding bids to local
M/WBE businesses whenever possible to promote growth in Chatham County's economy.
1.14 Debarred Firms and Pending Litigation: Any potential proposer/firm listed on the Federal or
State of Georgia Excluded Parties Listing (Barred from doing business) will not be considered
for contract award. Proposers shall disclose any record of pending criminal violations
(Indictment) and/or convictions, pending lawsuits, etc., and any actions that may be a conflict
of interest occurring within the past five (5) years.
** All bidders or proposers are to read and complete the Disclosure of Responsibility
Statement enclosed as an Attachment to be returned with response. Failure to do so may
result in your solicitation response being rejected as non-responsive.
Bidder acknowledges that in performing contract work for City, bidder shall not utilize any
firms that have been a party to any of the above actions. If bidder has engaged any firm to work
on this contract or project that is later debarred, Bidder shall sever its relationship with that firm
with respect to Board contract.
1.15 State Licensing Board for General Contractors: Pursuant to Georgia law, the following types
of contractors must obtain a license from the State Licensing Board of General Contractors by I July
2024: *General Contractor (Contractor work or activity that is unlimited in scope regarding any
residential or commercial projects).
1.16 Immigration: All contractors and subcontractors with 100 or more employees entering into a
contract or work must sign an affidavit that he /she has used the E-Verify System. E-Verify is
a no-cost federal employment verification system to insure employment eligibility. Affidavits
are enclosed in this solicitation. You may go to http://www.uscis.gov. to find the E-Verify
information.

1.17 Systematic Alien Verification for Entitlements (SAVE) Program: O.C.G.A. 50-36-1,
required Georgia's counties to comply with the federal Systematic Alien Verification for
Entitlements (SAVE) Program. SAVE is a federal program used to verify that applicants
for certain "public benefits" are legally present in the United States. Contracts with City are
considered "public benefits." Therefore, the successful bidder will be required to provide the
Affidavit Verifying Status prior to receiving any City contract. The affidavit is included as part
of this bid package but is only required of the successful bidder.
1.18 Protection of Resident Workers. City actively supports the Immigration and Nationality Act
(INA) which includes provisions addressing employment eligibility, employment verification, and
nondiscrimination. Under the INA, employers may hire only persons who may legally work in the
United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The
employer must verify the identity and employment eligibility of anyone to be hired, which includes
completing the Employment Eligibility Verification Form (I-9). The Contractor shall establish
appropriate procedures and controls so no services or products under the Contract Documents will
be performed or manufactured by any worker who is not legally eligible to perform such services or
employment.

Farmers Market Culvert Inlet Improvements
Item Number GDOT ITEM Item Description Quantity Unit Unit Price Amount
1 550-2480 STORM DRAIN PIPE, 48 IN, CLASS III 48 LF
2 500-3101 CLASS A CONCRETE 10 CY
3 511-1000 BAR REINF STEEL 600 LB
4 603-7000 PLASTIC FILTER FABRIC 84 SY
5 711-0300 TURF REINFORCING MATTING, TP 3 84 SY
6 603-2181 STN DUMPED RIP RAP, TP 3, 18 IN 104 SY
7 207-0203 FOUND BKFILL MATL, TP II 32 CY
8 700-6910 PERMANENT GRASSING 0.11 AC
9 700-7000 AGRICULTURAL LIME 0.5 TN
10 700-8000 FERTILIZER MIXED GRADE 0.5 TN
11 700-8100 FERTILIZER NITROGEN CONTENT 5 LB
12 163-0503 CONSTRUCT AND REMOVE SILT CONTROL 1 EA
GATE, TP 3
13 163-0232 0.11
TEMPORARY GRASSING AC
14 163-0240 MULCH 1 TN
15 163-0301 CONSTRUCT AND REMOVE CONSTRUCTION 1 EA
EXITS
16 163-0310 CONSTRUCTION EXIT TIRE CLEANING 1 EA
STATION (PER DAY)
17 163-0503 CONSTRUCT AND REMOVE SILT CONTROL 1 EA
GATE, TP 3
18 165-0030 MAINTENANCE OF TEMPORARY SILT FENCE,
300
TP C LF
19 165-0101 MAINTENANCE OF CONSTRUCTION EXIT 1 EA
20 165-0310 MAINTENANCE OF CONSTRUCTION EXIT 1 EA
TIRE WASH AREA (PER EACH)
21 167-1000 WATER QUALITY MONITORING AND 2
SAMPLING EA
22 167-1500 4
WATER QUALITY INSPECTIONS MO
23 171-0030 TEMPORARY SILT FENCE, TYPE C 300 LF
24 210-0100 GRADING COMPLETE 1 LS
25 150-0232 TRAFFIC CONTROL 1 LS
26 SP PIPE SCREENS 2 EA
27 Field Allowance 1 LS $25,000
Total Price _________________
NAME / TITLE
COMPANY
ADDRESS
PHONE / FAX NUMBERS
EMAIL

GENERAL CONDITIONS
2.1 Specifications: Any obvious error or omission in specifications shall not inure to the benefit
of the bidder but shall put the bidder on notice to inquire of or identify the same from City.
Whenever herein mentioned is made of any article, material or workmanship to be in
accordance with laws, ordinances, building codes, underwriter's codes, A.S.T.M.
regulations or similar expressions, the requirements of these laws, ordinances, etc., shall be
construed to be the minimum requirements of these specifications.
2.2 Multiple Bids: No vendor will be allowed to submit more than one (1) bid. Any alternate
proposals must be brought to the Project Manager's attention during the Pre-bid Conference or
submitted in writing at least five (5) days preceding the bid opening date.
2.3 Prices to be Firm: Bidder warrants that bid prices, terms and conditions quoted in his bid will
be firm for acceptance for a period of sixty (60) days from bid opening date, unless otherwise
stated in the bid.
2.4 Completeness: All information required by Invitation for Bids must be completed and
submitted to constitute a proper bid or proposal.
2.5 Quality: All materials, or supplies used for the construction necessary to comply with this
proposal shall be of the best quality, and of the highest standard of workmanship. Workmanship
employed in any construction, repair, or installation required by this proposal shall be of the
highest quality and meet recognized standards within the respective trades, crafts and of the
skills employed.
2.6 Guarantee/Warranty: Unless otherwise specified by City, the bidder shall
unconditionally guarantee the materials and workmanship for one (1) year on all material
and/or services. If, within the guarantee period. any defects occur which are due to faulty
material and or services, the contractor at his expense, shall repair or adjust the condition
or replace the material and/or services to the complete satisfaction of City. These repairs,
replacements or adjustments shall be made only at such time as will be designated by City as
being least detrimental to the operation of City business.
2.7 Liability Provisions: Where bidders are required to enter or go onto City property to take
measurements or gather other information in order to prepare the bid or proposal as requested
by City, the bidder shall be liable for any injury, damage or loss occasioned by negligence of
the bidder, his agent, or any person the bidder has designated to prepare the bid and shall
indemnify and hold harmless City from any liability arising therefrom. The contract document
specifies the liability provisions required of the successful bidder to be awarded a contract with
City.
2.8 Cancellation of Contract: The contract may be canceled or suspended by City in whole or in
part by written notice of default to the Contractor upon non performance or violation of contract
terms. An award may be made to the next low bidder, for articles and/or services specified or
they may be purchased on the open market and the defaulting Contractor (or his surety) shall be
liable to City for costs to City in excess of the defaulted contract prices. See the contract
documents for complete requirements.
2.9 Patent Indemnity: Except as otherwise provided, the successful bidder agrees to indemnify
City and its officers, agents and employees against liability, including costs and expenses