Traffic Signal Equipment

STATE OF NORTH CAROLINA
Department of Transportation
Invitation for Bid #: 54-SS-3260058
Traffic Signal Equipment
Date of Issue: 09/30/2026
Bid Opening Date: 10/20/2026
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Sidahmed Salih
Procurement Specialist III
Email: ssalih@ncdot.gov
Phone: 919-707-2638

STATE OF NORTH CAROLINA
Invitation for Bid #
54-SS-3260058
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered Vendor in
good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor Portal). If you do
not have a Vendor number, register at https://evp.nc.gov/SignIn.
Electronic responses ONLY will be accepted for this solicitation.
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Bid Number: 54-SS-3260055 Vendor: __________________________________________
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
Refer ALL Inquiries regarding this IFB to: Invitation for Bid #: 54-SS-3260058
Sidahmed Salih Bids will be publicly open: 10/20/2026 at 2:00 PM ET
ssalih@ncdot.gov
Using Agency: NC Department of Transportation Commodity No. and Description: 461615 Traffic Signal Equipment
Requisition No.: N/A
EXECUTION
In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A
of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result
of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer
with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning
fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of
any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of
this response to the IFB, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is not aware
that any such gift has been offered, accepted, or promised by any employees of your organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.
Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
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Bid Number: 54-SS-3260058 Vendor: __________________________________________
VALIDITY PERIOD
Offer shall be valid for at least one hundred and twenty (120) days from date of bid opening, unless otherwise stated here:
______ days, or if extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in
writing, effective upon receipt by the agency issuing this IFB.
ACCEPTANCE OF BIDS
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written
agreement between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated
herein and shall apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually
agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of the Department of Transportation)
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Bid Number: 54-SS-3260058 Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................................................... 5
1.1 CONTRACT TERM ............................................................................................................................................... 5
2.0 GENERAL INFORMATION ......................................................................................................................................... 5
2.1 INVITATION FOR BID DOCUMENT............................................................................................................................. 5
2.2 E-PROCUREMENT FEE ............................................................................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ............................................................................. 5
2.4 IFB SCHEDULE ........................................................................................................................................................... 6
2.5 BID QUESTIONS ........................................................................................................................................................ 6
2.6 BID SUBMITTAL ....................................................................................................................................................... 7
2.7 BID CONTENTS ......................................................................................................................................................... 7
2.8 ALTERNATE BIDS ...................................................................................................................................................... 7
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ..................................................................................................... 8
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ...................................................................................... 8
3.1 METHOD OF AWARD .......................................................................................................................................... 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ............................................... 9
3.3 BID EVALUATION PROCESS ................................................................................................................................. 9
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ................................................................................................. 10
3.5 INTERPRETATION OF TERMS AND PHRASES ..................................................................................................... 10
4.0 REQUIREMENTS ...................................................................................................................................................... 10
4.1 PRICING ............................................................................................................................................................ 11
4.1.1 Import Tariff Temporary Surcharge ....................................................................................................................... 11
4.2 ESTIMATED QUANTITIES .................................................................................................................................. 11
4.3 PRODUCT IDENTIFICATION ............................................................................................................................... 11
4.4 TRANSPORTATION AND IDENTIFICATION ......................................................................................................... 11
4.5 PACKAGING AND SHIPPING .............................................................................................................................. 12
4.6 DELIVERY .......................................................................................................................................................... 12
4.7 AUTHORIZED RESELLER .................................................................................................................................... 12
4.8 SCHEMATICS AND PARTS LIST .......................................................................................................................... 12
4.9 WARRANTY ...................................................................................................................................................... 12
4.10 SAMPLES .......................................................................................................................................................... 13
4.11 DESCRIPTIVE LITERATURE ................................................................................................................................. 13
4.12 TRAINING ......................................................................................................................................................... 13
4.13 FINANCIAL STABILITY ....................................................................................................................................... 15
4.14 VENDOR'S REPRESENTATIONS ......................................................................................................................... 15
4.15 AGENCY INSURANCE REQUIREMENTS .............................................................................................................. 15
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Bid Number: 54-SS-3260058 Vendor: __________________________________________
4.16 SUBCONTRACTORS........................................................................................................................................... 16
4.17 SECRETARY OF STATE REGISTRATION ............................................................................................................... 16
4.18 SUSTAINABILITY EFFORTS................................................................................................................................. 16
5.0 SPECIFICATIONS AND SCOPE OF WORK ............................................................................................................ 16
5.1 SPECIFICATIONS ............................................................................................................................................... 24
5.2 CERTIFICATION AND SAFETY LABELS ................................................................................................................ 31
5.3 DEVIATIONS ..................................................................................................................................................... 32
5.4 SUBSTITUTIONS ...................................................................................................................................................... 32
6.0 CONTRACT ADMINISTRATION............................................................................................................................... 32
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ............................................................................................. 32
6.2 INVOICES .......................................................................................................................................................... 32
6.3 CONTINUOUS IMPROVEMENT ......................................................................................................................... 33
6.4 ACCEPTANCE OF WORK .................................................................................................................................... 33
6.5 FAITHFUL PERFORMANCE ................................................................................................................................ 33
6.6 PRODUCT RECALL ............................................................................................................................................. 33
6.7 PRICE ADJUSTMENTS ....................................................................................................................................... 33
6.8 DISPUTE RESOLUTION ...................................................................................................................................... 33
6.9 CONTRACT CHANGES ....................................................................................................................................... 34
7.0 ATTACHMENTS ....................................................................................................................................................... 35
ATTACHMENT: PRICING ....................................................................................................................................................... 35
ATTACHMENT: INSTRUCTIONS TO VENDORS .................................................................................................................. 54
ATTACHMENT: NORTH CAROLINA GENERAL TERMS & CONDITIONS .......................................................................... 54
ATTACHMENT: LOCATION OF WORKERS UTILIZED BY VENDOR .................................................................................. 54
ATTACHMENT: CERTIFICATION OF FINANCIAL CONDITION ........................................................................................... 54
ATTACHMENT: VENDOR REQUEST FOR EO50 PRICE-MATCHING ................................................................................. 54
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Bid Number: 54-SS-3260058 Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
The purpose of this Invitation for Bid (IFB) is to obtain pricing from qualified Vendors for the purchase of Traffic Signal
Equipment and Accessories for the North Carolina Department of Transportation (NCDOT) on an as needed basis. Vendors
shall be required to provide delivery and on-site training at various locations within the State.
The Department of Transportation, an agency of North Carolina whose mission and goals are to connect people, products, and
places, safely and efficiently with customer focus, accountability and environmental sensitivity while making transportation
safer by delivering and maintaining our infrastructure effectively and efficiently, has a need to procure Traffic Signal Equipment
and all necessary Accessories throughout the State.
The intent of this solicitation is to award an Agency Specific Term Contract (ASTC).
1.1 CONTRACT TERM
The Contract shall have an initial term of three (3) years, beginning on the date of final Contract execution (the "Effective
Date"). In addition, and with the Vendor's concurrence, the State reserves the right to extend a contract term after the last
active term.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BID DOCUMENT
This IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: The E-Procurement fee may apply to this solicitation. See the paragraph entitled ELECTRONIC PROCUREMENT
of the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may
be issued in connection with this IFB.
If Vendors have questions or issues regarding any component of this IFB, those must be submitted as questions in accordance
with the instructions in the BID QUESTIONS Section. If the State determines that any changes will be made as a result of the
questions asked, then such decisions will be communicated in the form of an IFB addendum. The State may also elect to leave
open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-
and-answer period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate
or consider any additional or modified terms and conditions submitted with Vendor's bid or otherwise. This applies to any
language appearing in or attached to the document as part of the Vendor's bid that purports to vary any terms and conditions
or Vendors' instructions herein or to render the bid non-binding or subject to further negotiation. Vendor's bid shall constitute
a firm offer that shall be held open for the period required herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon during negotiations and
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Bid Number: 54-SS-3260058 Vendor: __________________________________________
incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph
shall constitute sufficient grounds to reject Vendor's bid as non-responsive.
2.4 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue IFB State 09/30/2026
Submit Written Questions Vendor 10/05/2026
Provide Response to Questions State 10/12/2026
Submit Bids Vendor 10/20/2026
Public bid opening for this solicitation will be conducted via conference call. Vendors may use the links below or use the
call-in number to join the bid opening 10/20/2026 at 2:00 PM ET.
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/291239541989475?p=b1ZVKv1rj22tRCvMhd
Meeting ID: 291 239 541 989 475
Passcode: RD9dD9wm
Need help? | System reference
Dial in by phone
+1 984-204-1487,,477291469# United States, Raleigh
Find a local number
Phone conference ID: 477 291 469#
Join on a video conferencing device
Tenant key: ncgov@m.webex.com
Video ID: 119 257 266 6
More info
For organizers: Meeting options | Reset dial-in PIN
Contract Award State TBD
Contract Effective Date State TBD
2.5 BID QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid
possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.
Written questions shall be emailed to ssalih@ncdot.gov by the date and time specified above. Vendors should enter "IFB#54-
SS-3260058: Questions" as the subject for the email. Question submittals should include a reference to the applicable IFB
section and be submitted in the format shown below:
Reference Vendor Question
IFB Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary
by the State will be posted in the form of an addendum to the electronic Vendor Portal (eVP), https://evp.nc.gov, and shall
become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any State personnel,
whether made in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding.
Vendors shall rely only on written material contained in the IFB and an addendum to this IFB.
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Bid Number: 54-SS-3260058 Vendor: __________________________________________
2.6 BID SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will
be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended
or unanticipated delay. It is the Vendor's sole responsibility to ensure its bid has been received as described in this IFB by the
specified time and date of opening. The time and date of receipt will be marked on each bid when received. Any bid or portion
thereof received after the bid deadline will be rejected.
All bid responses shall be submitted electronically via the electronic Vendor Portal (eVP). Additional information can be found
at the eVP updates for Vendors link: https://eprocurement.nc.gov/news-events/evp-updates-vendors.
If confidential and proprietary information is included in the bid, also submit one (1) signed, REDACTED copy of the bid. Such
information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted from the Public
Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services, or appropriate
portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules set forth
above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having
received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined to be
confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above. However,
under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the bid with its bid submission, the Department may release an unredacted
version if a record request is received.
Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's bids(s).
Vendors are strongly encouraged to allow sufficient time to upload bids.
Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding to this IFB
periodically check the State's eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors shall
be deemed to have read and understood all information in this IFB and all Addenda thereto.
2.7 BID CONTENTS
Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized
signature where requested. Failure to provide all required items, or Vendor's submission of incomplete items, may result in the
State rejecting Vendor's bid, in the State's sole discretion.
Vendor IFB responses shall include the following items and attachments, which shall be arranged in the following order:
a) Completed and signed version of EXECUTION PAGES.
b) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.
c) Completed version of ATTACHMENT: PRICING
d) Completed version of ATTACHMENT: LOCATION OF WORKERS UTILIZED BY VENDOR
e) Completed and signed version of ATTACHMENT: CERTIFICATION OF FINANCIAL CONDITION
f) Completed and signed version of ATTACHMENT: VENDOR REQUEST FOR EO50 PRICE-MATCHING, if applicable
2.8 ALTERNATE BIDS
Unless provided otherwise in this IFB, Vendor may submit alternate bids for comparable Goods, various methods or levels of
Service(s), or that propose different options. Alternate bid must specifically identify the IFB requirements and advantage(s)
addressed by the alternate bid. Any alternate bid, in addition to the marking described above, must be clearly marked with the
legend: "Alternate Bid #54-SS-3260058 [for 'name of Vendor']". Each bid must be for a specific set of Goods and Services and
must include specific pricing. If a Vendor chooses to respond with various offerings, each must be offered with a separate price
and be contained in a separate bid. Each bid must be complete and independent of other bids offered.
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Bid Number: 54-SS-3260058 Vendor: __________________________________________
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this IFB are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors found below which are
incorporated herein by this reference.
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the
additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all
award decisions shall be in the State's best interest.
All responsive bids will be reviewed, and an award or awards will be based on the responsive bid(s) offering the lowest price
that meets the specifications provided herein, to include any required verifications set out here in such as but not limited to
past performance, references, and financial documents.
While the intent of this IFB is to award a Contract(s) to a single Vendor for all items, the State reserves the right to make
separate awards to different Vendors for each Lot, to make separate awards to different Vendors for one or more line items,
to not award one or more Lots, to not award one or more line items, or to cancel this IFB in its entirety without awarding a
Contract, if it is considered to be most advantageous to the State to do so.
Lots and Individual Items
Lot 1 - Items 1-3
Items 4-5 as individual items (1)
Lot 2 - Items 6-9
Lot 3 - Items 10-18
Lot 4 - Items 19-21
Lot 5 - Items 22-24
Lot 6 - Items 25-33
Lot 7 - Items 34-36
Items 37-59 as individual items (2)
Lot 8 - Items 60-61
Lot 9 - Items 62-65
Lot 10 - Items 66-73
Lot 11 - Items 74-79
Lot 12 - Items 80-88
Lot 13 - Items 89-93
Items 94-95 as individual items (3)
Lot 14 - Items 96-97
Lot 15 - Items 98-99
Lot 16 - Items 100-103
Lot 17 - Items 104-110
Items 111-127 as individual items (4)
Lot 18 - Items 128-142
Lot 19 - Items 143-144
Lot 20 - Items 145-148
Lot 21 - Items 149-158
Lot 22 - Items 159-161
Item 162 as an individual item (5)
Lot 23 - Items 163-165
Lot 24 - Items 166-179
Items 180-222 as individual items (6)
To accommodate the replacement of existing proprietary and incompatible system components, secondary awards for line
items 59 - 61 may be given.
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