Construction of the Deer Creek Road, Base Camp Road, Microscope Way Project

El Paso County Contracts and Procurement

15 East Vermijo Avenue Colorado Springs, Colorado 80903

INVITATION FOR BID #IFB-26-049

COVER SHEET

Release Date May 26, 2026

Solicitation Number IFB-26-049

Solicitation Title CONSTRUCTION OF THE DEER CREEK ROAD, BASE CAMP ROAD, MICROSCOPE WAY PROJECT

Services to be performed for El Paso County Department of Public Works – Engineering Division

Responses will be received until 12:00 P.M., MT, Wednesday, June 24, 2026

Electronically through the Rocky Mountain E-Purchasing System

For additional information please contact Cody Walters, CPPB

Procurement Specialist

Email: CodyWalters@elpasoco.com

Phone: (719) 520-6593

Documents included in this package Invitation for Bid Cover Sheet Executive Summary

Specifications

Special Terms and Conditions General Terms and Conditions Response Submittal Requirements Attachments

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Contractor , (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her offer, (3) that the offer is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this document, and (4) that the Contractor will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety calendar days following the date of submission. Offers must contain a manual signature of an authorized agent of the Contractor or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

PRINT OR TYPE YOUR INFORMATION

Company Name:

Address: City/State/Zip:

Contact Person: Title:

Email: Phone:

Authorized Representative’s Signature: Date:

Printed Name: Title:

Email: Phone:

INVITATION FOR BID #IFB-26-049 EXECUTIVE SUMMARY

OFFICIAL SOLICITATION DOCUMENTS: El Paso County officially distributes solicitation documents through the Rocky Mountain E-Purchasing System and the County’s website. Copies of solicitations obtained from any other source are not considered official copies. Only those Contractors who obtain solicitation documents from the Rocky Mountain E-Purchasing System or El Paso County website will be in receipt of officially posted and relevant information regarding solicitations issued by El Paso County. The County cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the Rocky Mountain E-Purchasing System or the County’s website.

PURPOSE OF SOLICITATION: El Paso County is requesting bids from qualified, experienced, professional Consultants to furnish all services, labor, materials, and equipment necessary for professional services for the Construction of the Deer Creek Road, Base Camp Road, Microscope Way Project (“The Project”).

There is El Paso County and Pikes Peak Rural Transportation Authority (PPRTA) oversight of the Project.

TERM OF CONTRACT: The awarded contract is a Working Day Contract. The services called for shall be completed within two-hundred fifty (250) Working Days. The contract term, based on the contract execution, contract extensions, and working days, is anticipated to begin on or around July 21, 2026, and end on August 31, 2028 and shall be defined in the Agreement. Construction Work shall commence, and the time count shall begin, upon receipt of the Notice to Proceed from the County’s PM. The contract term above is based on a working day estimation with additional term coverage to include landscape establishment period, permits, warranty, etc. Notwithstanding, it shall be understood and agreed that any required warranty period, if applicable, which exceeds this term shall remain in full force for the duration of the warranty period.

UNIT PRICING: The unit prices quoted in this Solicitation shall prevail for the duration of the contract term. Price adjustments, if determined necessary by the Project Engineer, shall be implemented per Division 100 of the applicable Colorado Department of Transportation Standard Specifications for Road and Bridge Construction (CDOT Standard Specifications) and/or the technical specifications.

NON-APPROPRIATION: Pursuant to C.R.S.§ 29-1-110, as amended, the financial obligations of the County as set forth herein after the current fiscal year are contingent upon funds for the purpose being appropriated, budgeted and otherwise available. The awarded agreement will automatically terminate on January 1st of the first fiscal year for which funds are not appropriated. The County shall give the Contractor written notice of such non- appropriation.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit Contractor responses and to review each Contractor Response:

May 26, 2026 Release Invitation for Bid

June 2, 2026 @ 2:00 p.m. RECOMMENDED Pre-Proposal Meeting

June 5, 2026 @ 10:00 a.m. Deadline for Submitting Questions

June 24, 2026 @ 12:00 p.m. Response Submission Deadline

June 2026 Issue Notice of Intent to Award

July 21, 2026 (estimated) Contract Award

PRE-SOLICITATION MEETING: A pre-solicitation meeting will be held as shown above in the Schedule of Activities, at 3275 Akers Drive, Colorado Springs, CO. A representative of the Contractor is encouraged to attend this meeting in order to become familiar with the Specifications.

RESERVED RIGHTS: The County reserves the right to waive any irregularities; accept the whole, part of, or reject any or all proposals; and select the firm which, in the sole opinion of the County, best meets the County’s needs. The County also reserves the right to negotiate with potential bidders so that the County’s best interests are served. The County reserves the right to move forward with individual components of one or multiple proposals that best meet the County’s needs.

EXAMINATION OF SITE AND CONTRACT DOCUMENTS IS RECOMMENDED: The Contractor is advised to

carefully examine the requirements outlined in the Specifications. It is not the intent of the specifications to cover each and every detail. Any problems that may arise must be promptly reported to the County and will be subject to the decision of the County. The submitter is expected to carefully examine the size and scope of the proposed work prior to submitting its submittal. The Submitter certifies that it has examined the location of the proposed Work and is familiar with the specifications and all contract documents related thereto, and the local conditions at the place where the Work may be performed. The Submitter should carefully check all the quantities and understand that the County will not be responsible for any errors or omissions on the part of the Submitter in making their submittal.

RESPONSE TO QUESTIONS: Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed electronically, via the Rocky Mountain E- Purchasing system, to Cody Walters, CPPB, Procurement Specialist, Contracts & Procurement Division, El Paso County. The Contractor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the Schedule of Activities for submitting the question(s).

Any official interpretation of this Solicitation must be made by an agent of the County’s Contracts and Procurement Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Contracts and Procurement Division.

ACCESSIBILITY COMPLIANCE:  Should the Contractor provide a service which provides information and communication technology (ICT), the Contractor shall make commercially and technologically reasonable efforts to comply with all applicable provisions of C.R.S. §24-85-101, et seq., and the Accessibility Standards for Individuals with a Disability as established by the Governor’s Office of Information Technology (OIT) pursuant to Section C.R.S. §24-85-103 (2.5). Contractor shall also make commercially and technologically reasonable efforts to comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards. The Contractor who provides ICT will also procure and provide an accessibility and compliance report utilizing the current ITIC Voluntary Product Accessibility Template (VPAT 2.5Rev WCAG) and/or manual testing reports from a qualified testing company to demonstrate reasonable efforts to comply with all State of Colorado technology standards.

INVITATION FOR BID #IFB-26-049 SUMMARY OF WORK / SPECIFICATIONS

El Paso County is soliciting bids from qualified, experienced, professional Contractors to furnish all materials, labor and equipment necessary for the Deer Creek Road, Base Camp Road, Microscope Way Project, which generally includes construction of stormwater improvements across multi-jurisdictions.

The County of El Paso, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (79 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this solicitation, disadvantaged business enterprises (DBE) will be afforded full and fair opportunity to submit bids in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for any award.

The Project is funded through the following sources: Pikes Peak Rural Transportation Authority (PRTA) Funding. There will be direct El Paso County oversight of the Project. There is no Colorado Department of Transportation (CDOT) oversight of the Project. Further, this Project has a 0% DBE goal and is NOT subject to Davis-Bacon requirements.

The construction contract is a working day contract, and construction shall be completed in two hundred fifty (250) working days.

I. BACKGROUND

The project is located just east of I-25, about 0.9 miles north of Highway 105 near the town of Monument in northern El Paso County. The project includes Deer Creek Road from Monument Hill Road east to Woodmoor Drive and the two (2) adjacent cul-de-sacs, Base Camp Road and Microscope Way, extending to the north approximately 700 feet and 600 feet, respectively. The general scope of the Project is roadway reconstruction, shoulder widening, and drainage and safety improvements. With future development planned on the southeast side of the Deer Creek Road and Woodmoor Drive intersection, El Paso County amended the project to upgrade the intersection with a roundabout.

All work will be performed in El Paso County right-of-way or in an easement acquired by the County. Access to local businesses and private property shall always be maintained during construction.

II. REQUIRED DOCUMENTATION

Failure to provide required information may deem your submittal non-responsive. Submittals must contain a manual signature of an authorized agent of the Contractor or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

A. Contractor Information Form

B. Proprietary / Confidential Statement

C. Subcontractor list (if applicable)

D. Exhibit 1 – Exceptions Form

E. Exhibit 2 – Lobbying Certification

F. Exhibit 3 – Non-Collusion Affidavit

G. Exhibit 4 – Minimum Insurance Requirements

H. Completed and signed Cover Sheet

I. Addendum(s) Acknowledgement, if applicable

J. Bid Bond

K. Bid Form - Contractor shall use the Bid Form attached to this IFB or as amended via addendum(s). Other forms/formats will not be accepted

L. Work Plan and Schedule - Schedules submitted for this bid shall align with the IFB Schedule of Activities

M. Additional Attachments, if applicable

III. SCOPE OF WORK

The proposed Project includes improvements consisting of roadway and drainage improvements along Deer Creek Road, Base Camp Road, and Microscope Way. Work includes intersection improvements at Deer Creek Road and Woodmoor Drive, including the construction of a roundabout. Drainage improvements include improvements to open systems along roadways as well as an upgrade to a box culvert at the Crystal Creek crossing along Deer Creek Road.

All work shall be performed within El Paso County right-of-way (EPC ROW). Staging and stockpiles shall be within EPC ROW unless written permission is obtained from property owner(s).

The Project requires close collaboration and/or coordination with affected utility providers during construction which include but are not limited to: Black Hills Energy (underground gas), Mountain View Electric Association (underground electric), Woodmoor Water & Sanitation District (WWSD water & wastewater) and multiple fiber TV/telecommunication (Lumen, Comcast, Verizon). WWSD is concurrently advertising a separate IFB to accomplish required relocation work within the Project limits. Construction exhibit for this project have been included as Attachment 10. Again, this is a separate IFB and Attachment 10 is for information only.

A. TECHNICAL REQUIREMENTS

These bid specifications incorporate the documents entitled “STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION”, Colorado Department of Transportation, State of Colorado (2025), the “Pikes Peak Region Asphalt Paving Specifications” (version 6, March 28, 2022) and the “El Paso County Engineering Criteria Manual” (October 2020), as if physically attached and bound herein. The bid specification documents also incorporate the document entitled “COLORADO STANDARD PLANS, COLORADO DEPARTMENT OF TRANSPORTATION, M&S STANDARDS PLANS LIST” (July 31, 2019), as if physically attached and bound herein.

Each Bidder / Contractor shall be responsible for procuring sufficient copies of the “Colorado Department of Transportation STANDARD SPECIFICATIONS”, the “COLORADO STANDARD PLANS - M&S STANDARDS”, and the “EL PASO COUNTY ENGINEERING CRITERIA MANUAL”, for use in proposing and construction of the Project.

The Colorado Department of Transportation Standard Specifications for Road and Bridge Construction, 2023, controls construction of this Project. The special provisions supplement the Standard Specifications and take precedence over the Standard Specifications and Construction Plans. When specifications or special provisions contain both English units and International System (SI) units, the {English} units apply and are the specification requirement. All methods of procedures, materials, control or work, materials, and basis of measurements not herein covered will comply with the Standard Specifications for Road and Bridge Construction, Department of Transportation, State of Colorado, 2023.

Asphalt materials and activities shall be in accordance with the “Pikes Peak Region Asphalt Paving Specifications”, Version 6, unless otherwise noted in the Project Special Provisions.

Construction signage shall follow the federal “MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES”, latest edition (MUTCD).

The El Paso County Engineering Criteria Manual and the Pikes Peak Region Asphalt Paving Specifications can be downloaded from: https://publicworks.elpasoco.com/policies-manuals/ .

B. PROJECT SPECIAL PROVISIONS

NOTE: This section is attached as a separate document.

C. CDOT STANDARD PROVISIONS

NOTE: This section is attached as a separate document.

D. CONTRACTOR RESPONSIBILITIES

The successful Contractor shall:

• be considered and shall remain an independent Contractor throughout the term of any contract awarded pursuant to this Solicitation.

• be solely responsible for scheduling and coordinating work of the subcontractor, suppliers, and other individuals or entities performing or furnishing any of the work under direct or indirect contract with the successful Contractor.

• provide and assume full responsibility for all services, materials, equipment, labor, transportation, and incidentals necessary for performance, start up, and completion of the services outlined in this Solicitation.

1. Project Management: The Contractor shall identify a Project Manager who will work directly for and support the County Project Manager in the management and administration of the Project. The Contractor’s Project Manager shall be responsive on a daily basis Monday through Friday for the duration of the Project. The Contractor shall also identify an Assistant Project Manager capable of filling in for the Project Manager in the event that the Project Manager is not available due to travel, illness, or other event that will be longer than one week in length. The County Project Manager will be the primary point of contact for the County, however daily coordination and communications shall occur between the Contractor and the Project Inspector.

Schedules: Provide a baseline schedule broken out by tasks for work, availability of materials, equipment & labor, etc. to maximize construction efficiency. Schedules shall include start date, key tasks, project milestones, phasing, completion date etc. and shall be as comprehensive as practicable. The Contractor shall also provide a three (3) week lookahead at least three (3) days before the weekly progress meetings.

Trimble Unity Construct (e-Builder): The County brought online Trimble e-Builder software platform for project management and administration. The County will provide access and requests the contractor conduct Project operations, outlined by the County’s Project Manager, utilizing the e-Builder platform.

2. Invoicing: The Contractor shall be responsible for invoicing the County. Invoices shall not reference more than one (1) contract or purchase order. Invoices may not be submitted more frequently than once a month, and payment is Net 45 after receipt of invoice and ALL required backup documentation. The Contractor shall submit all listed information/documents/forms with their invoice. The Contractor shall submit invoices which shall contain, at a minimum, the following detailed information

• Contract #

• Issued Purchase Order #

• Invoice #

• Invoice date

• Timeframe covered by Invoice

• Type and amount of labor and materials used for Invoice time period

• Dollar amount in unit price, extended price, and total value of Invoice

• Invoice shall be signed by Contractor

• CDOT Form 1418

• Updated and accurate baseline schedule

The County reserves the right to withhold / delay payment until all required information and paperwork are submitted.

3. Superintendent: The successful Contractor shall employ a competent superintendent who shall be the primary representative for the Contractor and all communications given to, and all decisions made by, the superintendent shall be binding to the Contractor. Notwithstanding, the superintendent shall be, at all times, an employee of the Contractor under its sole direction and not an employee or agent of the County. The County reserves the right to request termination and replacement for any Superintendent who fails to perform or demonstrates a lack of experience in the field of construction oversight.

4. Pre-Construction Conference: Prior to work commencing on the Project, a Pre-Construction Conference will be held at the El Paso County Department of Public Works, 3275 Akers Drive, Colorado Springs, CO, 80922. It is anticipated that a Limited Notice to Proceed shall be issued to the Contractor from the County Project Manager (PM) prior to the date of the Pre-Construction Conference.

5. Legal Relations & Responsibility to The Public: The Contractor shall keep fully informed of all Federal, State, and Local laws, ordinances, and regulations and all orders and decree of Bodies or tribunals having any jurisdiction or authority, which may in any manner affect those engaged or employed on the Work or which in any way affect the conduct of Work, or Contractor’s ability to perform the Work. Contractor shall always observe and comply with such laws, ordinances, regulations, orders, and decrees, and shall protect and indemnify the County of El Paso, and their representatives, to include employees, agents, consultants, and subcontractors of each, against any claim or liability arising from or based on the violations of any such law, ordinance, regulations, order, or decree, whether by itself or its employees.

6. Construction Requirements: After Work has started under a contract award, the Contractor shall maintain a sufficient work force, machinery, and materials, on site at all times to ensure a smooth progression of Work and a timely completion of the Project within the allotted time. The Contractor shall be required to maintain rigid control of all materials, which must comply with the specifications as stated. Contractor shall assure that Work is not done, nor equipment parked, in areas outside the construction boundaries.

7. Surveying: All surveys for the project shall be provided by the Contractor. CADD files are included with this IFB for information only and without a warranty against deficiencies of any kind. Use of the CADD files are provided as a courtesy and does not entitle the Contractor to compensation for damages or loss which could be attributed to such use.

8. Character of Workers, Methods, & Equipment: The Contractor shall at all times employ sufficient labor and equipment to properly perform the Work per this solicitation. All workers shall have sufficient skill and experience to properly perform the Work assigned them. All equipment which is proposed to be used on the Work, shall be of sufficient size and in such mechanical conditions as to meet the requirement of the Work. If in the opinion of the El Paso County Engineer, employees and/or a certain type of equipment are not producing the Work required by the contract, the Contractor shall discontinue the use of said employees and/or equipment, when notified in writing.

9. Load Restrictions & Truck Routes: Haul routes shall be planned, prior to bidding, observing load limits on bridges or roadways, existing roadway conditions, and Federal, State, and Local governmental regulations regarding truck traffic and truck routes. The Contractor shall comply with all legal load restrictions in hauling of materials on public roads.

10. Traffic Control: Access to residents and businesses must be maintained at all times throughout construction. Road closures will not be allowed unless otherwise approved by the Engineer. The Contractor shall provide traffic control on all roadways within and surrounding the Project area in accordance with an approved Method of Handling Traffic (MHT) for each phase of construction as outline in the Project Special Provisions. The Contractor shall provide traffic control for all work within the project limits, including utility installations and relocations.

11. Inspections: Quality control (QC), including but not limited to, materials testing is the Contractor’s responsibility. The Contractor shall meet the minimum QC testing requirements as shown in the attached Minimum Testing Requirements document. The minimum testing requirements state which tests are required and to what frequency the tests shall be complete. The Minimum Testing Requirements were selected to meet or exceed CDOT’s standard testing requirements.

The County shall provide Construction Management (CM) services and will conduct materials testing for quality assurance (QA). Any QA testing performed by EPC, or their consultant does not relieve the Contractor of their QC testing responsibilities.

12. Environmental Commitments: All conservation, restoration and enhancement measures (outlined in Construction Plans, Specifications and Environmental Assessment) shall be formally adopted and implemented.

13. As-Built Plans: The Contractor, in coordination with EPC shall keep a detailed marked-up plan set which records all changes to the construction plans. The Contractor shall turn over the marked-up plan set to the County at the end of the project or upon request by the County.

14. Utilities: The contractor shall coordinate all utility removals, resets, adjustments, or other work as necessary to construct the Project and maintain utility service with each affected utility company. The Work shall require full cooperation between the Contractor and the utility companies. Utility relocations during construction may be required. The Contractor shall be responsible for coordinating the utility relocates to ensure that no delays or required rework occurs because of the utility relocations. The Contractor and its subcontractors shall not interfere or hinder the progress or completion of the work being performed by the utility providers and their contractors and consultants at or near the site.

15. Public Relation Services: The Contractor shall identify a Public Information Management (PIM) Support Employee for this Project, conforming to the Revisions to Section 626 as identified in the Project Special Provisions, who will support the County in outreach and communications for the Project.

16. Material Control: The Contractor shall be required to maintain rigid control of all materials which must comply with the specifications as stated. All materials not conforming to the requirements of the specifications at the time they are used shall be considered unacceptable.

17. Unacceptable Work/Unauthorized Work: Upon failure on the part of the Contractor to comply with any order of the County Engineer made under the provisions of this article, the County Engineer will have authority to cause unacceptable work to be remedied or removed and replaced, and unauthorized work to be removed, and to deduct the costs from any monies due or to become due to the Contractor.

E. RETAINAGE, PAYMENT, AND ACCEPTANCE

1. Partial payment will be made no more frequently than once a month, for Work satisfactorily completed, and accepted by the County Engineer, as the Work progresses. Said payments will be based upon an invoice submitted by the Contractor, and if necessary, a written estimate prepared by the County’s Inspector of the value of Work performed and materials furnished and placed in accordance with the contract. The County shall retain five percent (5%) of the amount estimated as payable, exclusive of mobilization and payments for materials on hand, to a maximum of five percent (5%) of the original contract amount, until successful completion and acceptance by the County of the entire contracted Work. The County Project Manager will approve and process payment requests. Then the balance less all previous payments shall be paid after an appropriate Notice of Final Payment has been published by the County Contracts & Procurement Division.

2. The County reserves the right to not approve payment wherein the service claimed on the invoice is not, in the County’s sole opinion, satisfactory or cannot be adequately verified by the County. If the County must supply services and/or contract with another Contractor for the services contracted hereunder, due to Contractor’s inability to perform as required, the cost will be charged back to the Contractor.

3. Upon notice from the Contractor of presumptive completion of the entire contracted Work, the County Project Manager will make an inspection. If all the Work provided per the contract is found to have been satisfactorily completed, the County Engineer will make final acceptance and shall notify the Contractor in writing of this acceptance. The Department of Public Works will submit a Notice of Substantial Completion to the Contracts & Procurement Division, from which a Notice of Final Payment will be published by Contracts & Procurement. Retainage cannot be released nor is final payment made prior to the release date listed in the Notice of Final Payment.

4. Final payment will be made after the Contractor has indicated in writing its acceptance of such final payment as full and complete, has released El Paso County from all claims arising from the prosecution of all Work under the contract, and after Notice of Final Payment has been published by the County Contracts & Procurement Division.

IV. RESPONSE FORMAT

Failure to respond in the required format or failure to provide required information may deem your submittal non-responsive.

To facilitate an effective review process, responses must be submitted on 8.5” x 11” paper, with a minimum font of 10, and all pages should be numbered in the following manner: page or pages, with a maximum of seventy-five (75) pages. All acronyms in the response must be defined.

Attachments/Exhibits included in this solicitation, that require signature and/or are a required document to be returned with your Responses shall be included as an exhibit to your Responses and will not be included in the page limit. Requested items in the appendices will not be included in the page limit. Schedules may be submitted on 11" x 17" sheets and are counted as one page. Submittals should be prepared simply and economically providing a straightforward, concise description of the Contractor’s ability to perform the requirements of this Solicitation.

ELECTRONIC SUBMISSION OF OFFERS: El Paso County will only accept electronic bid Responses submitted through the Rocky Mountain E-Purchasing system. A Submittal Log will be posted after the County has had an opportunity to review and verify the submittals offered to the County.

The original Offer must be received before the due date and time through an electronic package transmitted through the Rocky Mountain E-Purchasing system. The Contractor is responsible for ensuring its Response is posted by the due date and time outlined in the solicitation document.

If the submittal arrives late, it will not be included in the electronic lockbox.

The Solicitation Opening for IFB-26-049 will take place VIA TELECONFERENCE utilizing the call-in information below:

Participant-guest login:

a. Dial access number: 1-719-520-7660

b. Enter the participant-guest pass code: 51488#

c. Attendee access code: 1234#

Proposers are NOT required to participate. No in-person entry to our building will be permitted.

To enable the County to conduct a uniform review of the information submitted in response to this Solicitation, Contractors must address the following information, numbered to directly correspond with the number of the Table of Contents section of the submitted Response. The County reserves the right to reject submittals that do not follow the required format. Include concise, complete information which will demonstrate that your firm is uniquely qualified to provide the products and services specified in this Solicitation.

ALL signatures on required documents must be signed manually or as a verifiable electronic time and date stamped signature in ONE PDF document.

1. Provide response without reference to El Paso County logo or company logo in one PDF document.

2. Submit response in a tab format that follows a clearly outlined Table of Contents that identifies all material and attachments that comprise your response by section and by page number. I.e. –Required Documentation section, Evaluation Criteria section, etc. as outlined on the Response Submittal Requirements page.

3. Cover Letter, one-page limit. Submit a Cover Letter on official business letterhead that:

a. Positively states your willingness to comply with all work requirements and other terms and conditions as specified in this Solicitation.

b. Provides, in brief concise terms, a summation of your submittal and identifies the points that make your firm uniquely qualified for this project.

c. Is signed by an Authorized Representative of your firm who has the authority to commit to the proposed work.

4. Provide documentation that satisfies the Required Document Requirements.

5. Provide documentation that satisfies the criteria to be reviewed.

6. Provide the completed and signed Cover Sheet.

7. Addendum(s) Acknowledgement, if applicable.

8. Submission Form.

9. Sample Certificate of Insurance.

10. Additional Attachments, if applicable.

V. ATTACHMENTS

1. Deer Creek - Bid Form

2. Deer Creek – Final Plan Set

3. Deer Creek - Project Special Provisions & CDOT Standard Special Provisions

4. Deer Creed - Geotechnical Report

5. Deer Creek - Drainage Report

6. Deer Creek - ROW Plans

7. Deer Creek - Minimum Quality Control Testing Requirements

8. Nationwide Permit (NWP) 14 Verification Letter

9. Permanent Control Measure Applicability Form

10. Erosion & Stormwater Quality Control Permit (ESQCP) Application Form

11. Subcontractor Monthly Payment Summary

12. WWSD Sewer & Water Main Replacement Exhibit – FOR INFORMATION ONLY

13. PPRTA Special Funding Provisions

14. CADD Files for download:

NOTE: Access will require installation of a third-party Google Drive.

https://tinyurl.com/IFB26-049

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INVITATION FOR BID #IFB-26-049 FEE SCHEDULE / BID FORM

Fee Schedule: To be submitted using attachment 1. Deer Creek – Bid Form. Submitters shall not alter any section of Bid Form, including force account, as published and will need to use updated or alternate Bid Form if published as part of an addendum.

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INVITATION FOR BID #IFB-26-049 SPECIAL TERMS AND CONDITIONS

1. METHOD OF AWARD – AGGREGATE: The award of the bid will be made to the responsible Contractor who submits the lowest dollar responsive bid for all bid items combined in accordance with State and Federal requirements

2. POST-AWARD MEETING: The Contractor may be required to attend a post-award meeting with the County to discuss the terms and conditions of the contract. This meeting will be coordinated by the Contracts and Procurement Division.

3. PRICE OFFERS SHALL BE FIXED AND FIRM: The prices offered by the Contractor shall remain fixed and firm. No changes in the Response shall be allowed after the date and time of the Solicitation opening due to an error by the Contractor. Responses may not be withdrawn after the time and date set for the Solicitation opening for a period of ninety calendar days.

4. BID GUARANTY IS REQUIRED FOR A PERCENTAGE OF THE TOTAL PRICE: All Responses shall be accompanied by a Bid Guaranty in the form of a Certified Check, Cashier's Check or Bid Bond, made payable to EL PASO COUNTY, in the amount that represents 5% of the total base price. The Bid Guaranty shall be made payable to County and shall be conditioned upon the successful Vendor submitting a specified performance bond within ten (10) calendar days following written notice of award. Any Response which is not accompanied by a Bid Guaranty shall be considered nonresponsive and ineligible for award. In the event the selected Vendor fails or refuses to submit the performance bond within the time stated, the Bid Guaranty/Security submitted with the Response will be forfeited as liquidated damages because of such failure or default. The bid guarantees will be returned after the opening of Responses to all except the three lowest responsible, responsive Vendors and the remaining guarantees shall be returned to these Vendors after the contract with the selected Vendor(s) is executed.

5. PERFORMANCE BOND BASED ON A PERCENTAGE OF THE OFFERED PRICE: The Vendor to whom a contingent award is made shall duly execute and deliver a Performance and Payment Bond to the County in an amount that represents 100% of the price offered by the Vendor. The Vendor may deliver multiple bonds in lieu of a single bond, provided the total amount of these bonds equals the amount specified above. The bond shall be delivered to the County's Contracts and Procurement Division within ten (10) calendar days after a Notice of Intent to Award is given to the Vendor, either verbally or in writing. If the Vendor fails to deliver the bond within this specified time frame, including any extensions which may be granted by the County, the County shall declare the Vendor in default of the contractual terms and conditions and the Vendor shall surrender its Bid Bond. In lieu of a Performance and Payment Bond, the County will accept a cash bond in the form of a certified cashier's check made payable to El Paso County.

Should an Extension(s) or Amendment(s) be completed on the contract that increases the amount of the contract, it shall be a requirement that the Vendor request additional bonding capabilities from their Bonding Agent to match the amended contract amount and the Vendor shall be responsible for paying any fees associated with the increase in the bonding amount. The County shall not be responsible for nor pay for any bonding fee increases.

6. PROOF OF REGISTRATION WITH THE COLORADO SECRETARY OF STATE: Successful Contractors that are corporations or limited liability companies will be required to furnish a Certificate of Good Standing from the Colorado Secretary of State’s Office, as proof that they are properly registered to do business in the State of Colorado, prior to finalization of award.

7. LOBBYING PROHIBITED: Contractors are prohibited from directly or indirectly communicating with members of the Board of County Commissioners regarding their qualifications or any other matter related to the eventual award of a contract for the goods and/or services requested in this Solicitation. Contractors are prohibited from contacting County employees or evaluation committee members regarding their qualifications or the award of a contract unless in response to an inquiry from an employee or committee member as part of the formal evaluation process outlined in the Solicitation. Any violation of these provisions will result in the Contractor’s immediate disqualification from the selection process

8. POST INTENT TO AWARD MEETING: The Contractor may be required to attend a post intent to award meeting with the County to discuss the terms and conditions of the contract. This meeting will be coordinated by the Contracts and Procurement Division once a Notice of Intent to Award has been issued.

9. CONFLICTS WITHIN THE CONTRACT DOCUMENTS: In the event that conflicts exist within the Contract Documents, the policies stated in the following paragraphs shall govern: A. Project Special Provisions (PSP) shall supersede Construction Plans (Plans), and Plans shall supersede IFB Specifications (Specifications). B. Addenda shall supersede all other Contract Documents to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

The Plans, PSP and Specifications are intended to agree and be mutually explanatory and shall be accepted and used as a whole and not separately. Should any item be omitted from the Plans, PSP or Specifications as specified, it shall be implied that such omissions are contained in all three as necessary for the proper construction of the work herein specified. Should any error or disagreement between the three exist or appear to exist, the Contractor shall not avail itself of such manifestly unintentional error or omission but must have same explained or adjusted by the County's PM before proceeding with the work in question.

10. COMPETENCY OF CONTRACTORS: Bids will only be considered from Contractors which have been engaged in the business of performing the Work as described in this Solicitation. Contractors must be able to produce evidence that they have an established satisfactory record of performance for a minimum of two (2) years and have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services if awarded a contract. The term 'equipment and organization' as used herein shall be construed to mean a fully equipped and well-established company in line with the best business practices in the industry and as determined by the proper authorities of the County.

The Contractor shall submit, with its bid, such evidence of its qualifications including a maximum of three (3) relevant projects with similar services, timelines and/or magnitudes performed by the Contractor in the last five (5) years and relevant projects with similar services, timelines and/or magnitudes performed by the Contractor’s Project Manager, Superintendent and/or Foreman(s).

The County may consider any evidence available to it (including, but not limited to, the financial, technical, and other qualifications and abilities of the Contractor) in making the award in the best interests of the County.

11. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform the work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes but not limited to: current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, contracts cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Response if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the Solicitation and to complete the work contemplated therein. Conditional Responses will not be accepted.

12. PAST PERFORMANCE: The County may review Past Performance with El Paso County or another entity and/or make such investigations as deemed necessary to determine the ability of the Contractor to perform work outlined in this solicitation. If the County has terminated a contract with the Contractor within the past three (3) years, the Contractor may be asked to furnish information for this investigation as the County requests. Such information includes but not limited to: current/past company references, current licensing information, history of the firm on assessments of liquidated damages, contracts cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Response if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the Solicitation and to complete the work contemplated herein. Conditional Responses will not be accepted.

13. CONSIGNMENT OF CONTRACT NOT ALLOWED: No part of this contract can be consigned to another Contractor.

14. SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED: As part of its Response, the Contractor shall be required to identify any and all subcontractors that will be used in the performance of the contract resulting from this Solicitation. The Contractor shall also identify the capabilities, experience, and portion of the work to be performed by the subcontractor(s). The competency of the subcontractor(s) with respect to skill, responsibility and business standing shall be considered by the County when making the award in the best interest of the County.

15. CURRENT PERMITS REQUIRED: Contractor must obtain and pay for all required permits, licenses, inspection fees, etc., and will comply with all laws, ordinances, and regulations associated with construction of the Project. Damages, penalties and/or fines imposed by the County on the Contractor for failure to obtain required permits, licenses, certificates or pay fees shall be borne by the Contractor. The Contractor shall enclose a current copy of their applicable permits, licenses, and inspection certificates with their Response.

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