Compensation Study & Analysis for Fort Morgan Police Department
| Location: | Colorado |
|---|---|
| Posted: | Nov 10, 2025 |
| Due: | Nov 28, 2025 |
| Agency: | Fort Morgan |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Compensation Study & Analysis for Fort Morgan Police Department
|
| Category: | Professional Services |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
For
Compensation Study & Analysis for Fort Morgan Police Department
Proposals Due:
November 28th at 5:00 PM MDT
Jennifer Cuckow
Director of Human Resources & Risk Management
HUMAN RESOURCES
P.O. BOX 100
FORT MORGAN, COLORADO 80701
(970) 542-3975
Request for Proposal to Provide Compensation Study &
Analysis Consulting Services to the City of Fort Morgan
Introduction and Instructions
The City of Fort Morgan is requesting proposals from qualified individuals or organizations (hereinafter
referred to as “Firm”) for compensation study and analysis consulting services, as defined under the
Scope of Services section contained herein.
Proposals must be received c/o Director of HR & Risk Management, no later than 5:00 p.m. MDT (our
clock) on November 28, 2025.
• If proposal is to be delivered via private courier, such as FedEx, UPS, etc. it must be submitted
in a sealed envelope marked “Request for Proposal/City of Fort Morgan Compensation
Study & Analysis Consulting Services” sent to: 110 Main Street, Fort Morgan, CO 80701
• If proposal is to be mailed via USPS, it must be mailed in a sealed envelope marked “Request
for Proposal/City of Fort Morgan Compensation Study & Analysis Consulting Services”
sent to: PO BOX 100, Fort Morgan, CO 80701
• If proposal is to be emailed, it is to be sent to: cfm.bids@cityoffortmorgan.com
Proposals received after the published date and time will not be considered. It is the sole responsibility of
the Firm to ensure that their proposal is received on time. The City is not responsible for delays, which
may occur by the United States Postal Service, or any other means of delivery used by the Firm.
If a Firm finds a discrepancy or omission from the Request for Proposal (“RFP”), or should require
additional clarification of any part thereof, a written request for interpretation may be submitted. Any
interpretation of, or change made to the RFP will be made by written addendum to each Firm, and shall
become part of the request for any contract awarded.
Each Firm, by submission of its signed proposal, agrees to be bound by each and every term and
condition contained in this RFP.
A copy of this Request for Proposal may be downloaded at www.cityoffortmorgan.com. Questions
regarding this proposal should be sent in writing to the following by no later than 12:00 p.m. November
26, 2025:
Jennifer Cuckow, Director of HR & Risk Management
City of Fort Morgan
PO Box 100
Fort Morgan, CO 80701
Jennifer.cuckow@cityoffortmorgan.com
(970) 542-3975
City of Fort Morgan Compensation Study & Analysis RFP
Background
The City of Fort Morgan, a home rule charter city, operates under the Council-Manager form of
government. Under this system, the Council establishes the policies under which the City operates and has
appointed a trained and experienced City Manager to administer the affairs of the City.
The City currently has an employee base of approximately 170 full-time employees, 35 part-time and 70
seasonal hourly employees. The City currently has a pay grade system with twenty-two pay grades for
employees.
The City has the following departments: Water Treatment Plant, Wastewater Treatment Plant, Water
Distribution, Gas, Light & Power, Streets, Sanitation, Building, Building Maintenance, Planning & Zoning,
Human Resources & Risk Management, Library & Museum, Recreation, Parks, Cemetery, Golf, City
Clerk, Court, Information Technology, GIS, Finance, Utility Billing, Inventory Control, Economic
Development, Fire and Police. Several departments have administrative support personnel who perform
varying degrees of responsibilities within the division.
Request for Services
The City of Fort Morgan is seeking proposals from qualified companies to evaluate the Fort Morgan Police
Department current structure and recommend updates to the job classification and total compensation
system based on a market analysis. The job classification and compensation study will provide options for
a classification and total compensation plan, including an implementation strategy, which will achieve the
following objectives:
• Ensure fair and equitable compensation relationships with the organization.
• Maintain pay equity compliance.
• Ensure competitiveness with the external market.
• Salary range for each pay/grade within the department, to include the plan to increase within the
pay range (i.e.: step plan, merit, ect.)
• Length to reach maximum pay with in each pay/grade.
• Enable easy maintenance by the City staff post implementation.
The City has job descriptions for each position and they will be provided when the RFP is awarded. In
preparation for this study, the City has reviewed and updated all job descriptions. The City will provide any
additional information that may be required by the firm for evaluation.
Scope of Services
The proposal must include at a minimum the following services:
A. Review current job descriptions and position evaluation system and recommend revisions
(ensuring compliance with state and federal requirements).
B. Evaluate exempt and nonexempt status for each position and provide recommended changes
along with written documentation and rationale used to make that determination.
C. Evaluate responsibilities, duties, qualifications, working conditions, physical requirements, and
all other considerations for each position to determine its job value and make recommendations
for revisions to ensure compliance with Americans with Disabilities Act and other state and
federal requirements.
D. Develop principles of comparability to external labor markets including public, private and
market/comparable cities and perform job evaluation and wage/labor market comparability
study.
City of Fort Morgan Compensation Study & Analysis RFP
E. Provide options and recommendations for a classification and total compensation plan,
including feasibility of implementation that takes into consideration budget constraints.
F. Propose a project timeline and an itemized fee schedule for this work, based on measurable
contract milestones and written deliverables.
Deliverables
To meet the needs of the City the firm should provide the following deliverables:
Job Classification and Compensation Plan
• Detail the appropriate number of pay ranges and the weight given to internal equity and external
market comparisons.
• Recommend pay grade adjustments and/or reassignment of positions to appropriate pay grades as
needed based on market analysis.
• Test and verify ranking structure of positions.
• Integrate job evaluation rankings and market comparisons into the recommended pay levels.
• Integrate employees’ perceived value and monetary value of employee benefits into overall design
of compensation plan.
Presentation of Findings and Communications Plan
• Present findings and recommendations to project team and other staff as designated.
• Detail a launch plan to include, at a minimum, an employee kick-off meeting, communications
with managers, supervisors and employees during the study, and during implementation.
• Submit a final report with an executive summary of project results and the approved
recommendations by the project team. This report will be used by the Director of Human
Resources & Risk Management, City Manager and Chief of Police to make recommendations to
the City Council.
Implementation and Sustainability
• Recommend the best approach to coordinate the recommended pay plan with the current pay
plan, including an implementation timeline that considers the City’s budget constraints.
• Recommend policies, guidelines and procedures for administration, including how the plan can
be adjusted for cost of living and how employees advance through salary ranges.
• Provide training and tools, resources and documentation for City staff to maintain the system
independently post-implementation.
• Determine the validity for requests for reclassification and/or compensation changes outside of
the routine review process.
Pay Equity Report
Provide a completed pay equity report that meets the requirements of Equal Pay for Equal Work Act,
including an explanation of the new compensation system and methodology and how the plan satisfies pay
equity compliance.
Timeline
Issue request for proposal
November 3, 2025
Proposal Deadline
November 28 at 5:00pm MDT
City of Fort Morgan Compensation Study & Analysis RFP
Award consulting services
December 17, 2025
Proposal Details
Proposals must be typewritten. Emphasis should be on completeness and clarity of content; do not include
any promotional material. It is the responsibility of all proposers to examine the entire RFP package and
seek clarification of any item or requirement before submitting the proposal. The City may request a firm
to participate in an oral interview after the initial evaluation process to clarify information or inform the
City with system features prior to final selection.
Rights of Review
The City reserves the right without prejudice to reject any or all proposals or to request additional
information from any and all companies submitting proposals. This RFP shall not commit the City to engage
any firm for the services described in this RFP.
Confidential Material
All materials submitted in response to this RFP ultimately become public record, subject to inspections. All
confidential materials should clearly be identified with the words “Confidential Disclosure” to be placed in
a separate file and will be protected by the Colorado Uniform Trade Secrets Act.
Specifications
Bidders are requested to present the following information:
1. Provide name and contact information.
2. Location of the office(s) from which the work is to be done and number of professional staff
employed at that office.
3. Detail the scope of services your firm would offer and how your firm would accomplish the work
described.
4. Provide a brief overview of your firm and how it differs from your competitors.
5. Provide the name and contact information of the primary contact, as well as other key consulting
staff who will be assigned to our account. Describe their relevant work experience, credentials,
and the role they will play on our account.
6. Outline your ability to provide expertise and experience in the areas of compensation plan
analysis and design, especially for local government entities.
7. Description of the approach and plan for performing services outlined in the Scope of Work (see
above), including:
a. Statement of Methods and Procedures – a detailed description of the plan for
accomplishing the work including: approach, methodology and procedures
used to gather the data analysis findings and develop recommendations. If the
consultant has a pre-designed system, provide a description of the job analysis
or compensation methodology.
b. Content of Work Product – describe how the work product will be presented upon
completion. Provide a sample of how information will be presented or a copy of
previously completed similar study. Include information that the City will be
expected to provide to enable the work to commence.
c. Work Schedule – provide a timeline indicating the status/completion dates and indicate
key tasks/milestones for implementation of the proposed plan.
8. Provide at least three references of equivalent clients (similar employee size, industry
(government), and complexity). Include the contact name, address, phone number, email, and
the number of years you have provided consulting services to this client.
City of Fort Morgan Compensation Study & Analysis RFP
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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