2026-06 Purchase of Ice Cream and Frozen Novelties
| Location: | Alabama |
|---|---|
| Posted: | Jun 24, 2026 |
| Due: | Jul 8, 2026 |
| Agency: | Marion County School District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
2026-06 Purchase of Ice Cream and Frozen Novelties
The Marion County Board of Education is now accepting sealed bids for the purchase of various Ice Cream and Frozen Novelty items. Bids will be opened on Wednesday, July 8, 2026 at 1:00PM CST in the Boardroom of the Marion County Board of Education located at 188 Winchester Drive, Hamilton, AL 35570. All attached bid materials and descriptions should be carefully read and any questions may be directed to Mrs. Jennifer Roberts, CNP Director, at (205) 921-3191. For a bid description and response page, please click HERE.
Attachment Preview
Bid Awareness Letter
Date: June 24, 2026
Subject: Ice Cream and Frozen Novelties Bid 26-06
To whom it may concern:
You are invited to submit sealed bids for ice cream products for the West Alabama
Consortium. Participating school districts include Fayette County, Haleyville City, Lamar
County, Marion County, Winfield City and Winston County Schools.
All potential bidders must be licensed to do business in Alabama and must be registered with the
Alabama Secretary of State.
Bids should be received at the Marion County Board of Education, 188 Winchester Drive, Hamilton,
Alabama 35570 by 1:00 PM, CDT, on Wednesday, July 8, 2026. Bid prices must be firm for 365 days
from the bid opening date, with an option to renew annually for an additional 4 years. After 365 days a
letter will be sent asking for a renewal with no material change (increase/decrease in price, adding or
subtracting items, etc.) If there is a change in materials or a price increase/decrease, adding or
subtracting items, etc., the vendor will not be allowed to renew the contract, and the bid will be rebid
annually.
Mail or send RFP/bid to the address at the head of this page and mark outside of the sealed envelope
the number of this bid: ICE CREAM AND FROZEN NOVELTIES BID 26-06. Each Vendor must
provide seven (7) copies of their response for each Director for a total of seven (7) copies of the bid at
the bid opening.
A table of contents is included in this bid. It is the Vendor’s responsibility to ensure all contents
are received. If something is not in your bid packet, or if you have questions pertaining to this
bid, contact Jennifer Roberts at 205-921-1903 or jroberts@mcbe.net.
The Marion County Board of Education reserves the right to reject any or all bids and to waive
informalities.
Sincerely,
Jennifer Roberts
Jennifer Roberts, Child Nutrition Director
Marion County Board of Education
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Table of Contents
CNP Bid Ice Cream and Frozen Novelties 26-06
Sealed bids will be received at the Marion County Board of Education, 188 Winchester Drive,
Hamilton, AL, by 1:00 pm, Wednesday, July 8, and then publicly opened and read for the CNP
Bid-Ice Cream 26-06 bid.
Letter
Page 1
Table of Contents
Page 2
Invitation to Bid
Page 3
Proof of Insurance
Page 5
Required Federal Provisions
Page 6
Instruction to Bidders
Page 11
Special Bid Instructions
Page 15
Delivery Address/Points of Contact (see attachments)
Page 17
Bid Specifications/Proposal Form
Page 18
Contact Information
Page 21
Vendor Certification
Page 22
Owner Disclosure Certificate
Page 23
Non-Collusive Bidding Certificate
Page 25
References
Page 26
Certification of Compliance with Specifications
Page 28
Certification Regarding Drug Free Workplace
Page 30
USDA Form AD-1048
Page 31
Certification of Debarment, Suspension, etc.
Page 31
Memo regarding HB56- AL Immigration Law Compliance
Page 33
Affidavit of Alabama Immigration Compliance- Subcontractor Page 34
Child Nutrition Program Federal Acts
Page 38
Bid Checklist
Page 39
E-Verify Certification Form on file as required by school board
All bolded items listed above must be returned with the bid.
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Invitation to Bid:
Ice Cream and Frozen Novelties Bid # 26-06
The Marion County Board of Education will accept bids for the following food for the school system’s
Child Nutrition Program, according to the specifications set forth in this bid request:
Item Ice Cream and Frozen Novelties Bid 26-06
The bid opening will be held July 8, 2026 at 1:00 PM. Bids may be mailed to the attention of Jennifer
Roberts, CNP Director, Marion County Board of Education, 188 Winchester Drive, Hamilton, AL or
hand delivered at the bid opening. Bids will be publicly opened and read promptly at 1:00 PM CST on
July 08, 2026. No bids will be accepted once the opening begins. Please note any requirements listed on
the response form and bid specification sheet.
The Marion County Board of Education reserves the right to award the bid based on budgetary limits
approved by the Alabama State Department of Education.
Bidders are to use the bid response forms included in this packet and guarantee the quality of work to
meet or exceed expectations set forth in this bid request.
Each party shall follow the procedure outlined below if this contract is to be terminated. All transactions
shall be sent by Registered or Certified mail.
Step 1: Issue warning letter or email and outline violations and length of time allowed to correct the
problem.
Step 2: Issue a letter or email of intent to cancel the contract if the problem is not resolved by a given
date.
Step 3: Issue letter or email to cancel contract.
It is not the policy of the Marion County Board of Education to purchase on the basis of low bid only.
Quality, conformity with specifications, purpose for which required, terms of delivery, transportation
charges, and dates of delivery are factors that may be used to determine the lowest responsible bidder.
Bidders must abide by the provisions of the Americans with Disabilities Act of 1990 in order to provide
goods or services to the Marion County Board of Education.
Section 9 of the Alabama Immigration Act No. 2011-535 (http://www.ago.state.al.us/File-Immigration-
AL-Law-2011-535) requires contractors provide the Alabama Department of Education with an Affidavit
of Immigration Compliance and the contractor’s E-Verify Memorandum of Understanding as a
condition of the award of any contract. These two documents must be included with the bid. If you do
not believe these requirements are applicable to your entity, include an explanation justifying such
exemption. A contractor can obtain the E-Verify Memorandum of Understanding upon completion in the
E-Verify enrollment process located at the federal website www.dhs.gov/e-verify.
All items in the bid shall be awarded to one vendor on the basis of the lowest total price, with all
standards of quality for each item as described being met. Bidder is to quote prices on all items listed. A
bid that does not contain a price for each item may not be considered.
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Payment will be made by the school system upon receipt of invoice, inspection, and acceptance by a
designated employee of the representative of the West Alabama Consortium.
The Marion County Board of Education reserves the right to reject any and all bids and to award the bid
in a manner deemed to be in the best interests of the West Alabama Consortium. If any provisions of the
bid award or written contracts emanating from the award are in conflict with Alabama’s bid law, the bid
award and resultant contract are declared null and void.
The vendor’s representative must complete and sign the attached Itemized List Bid Proposal form,
Vendor Certification page, and the form titled “Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion – Lower Tier Transactions.”
Envelopes containing bids should be sealed and clearly and marked on the outside of the envelope, CNP
Bid Ice Cream and Frozen Novelties Bid # 26-06. Bids are due by 1:00 PM, July 8, 2026. Bids
should be mailed to Jennifer Roberts, CNP Director, Marion Board of Education,188 Winchester Drive,
Hamilton, AL 35570 or hand delivered.
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INSURANCE
The Contractor must maintain throughout the life of this contract and pay for professional
liability insurance covering errors, omissions or negligent acts with limits of not less than
$3,000,000. Coverage must include contractual liability. When policies are renewed or replaced,
the policy retroactive date must coincide with, or precede start of work on this agreement. A
claims-made policy which is not renewed or replaced, must have an extended reporting period of
two (2) Years. Additionally, the contractor shall procure and maintain against claims under the
Worker's Compensation Act and from claims for damage because of bodily injury to others
(including employees of the districts), death to others, damage to the property of others, and
claims for damages arising during the performance of the contract whether caused by him or
anyone directly or indirectly employed by him. The limits of liability insurance shall not be less
than $1,000,000 per occurrence/$3,000,000aggregate Commercial General Liability, $1,000,000
Automobile Liability. The certificate of insurance shall be made in favor of and unconditionally
named as an additional insured, "The Board of Education." The certificate of insurance must be
provided with this RFP/bid.
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