Bid #2027-004 The Station Aquatic Center Annual Slide Maintenance

CITY OF MOORE
BID NOTICE
Bid No. 2027-004
NOTICE IS HEREBY GIVEN that the City of Moore and Moore Parks & Recreation Department,
hereinafter called the "City of Moore," will receive bid proposals until 1:45 pm CST on Wednesday, the
7th day of October 2026 at the office of the Purchasing Agent, Suite 142, Moore City Hall, 301 N.
Broadway, Moore, Oklahoma, 73160 for:
"THE STATION AQUATIC CENTER ANNUAL SLIDE MAINTENANCE"
There will be an optional pre-bid conference at 10:30 a.m. on 24th of September 2026, in the City
Council Chambers, Moore City Hall, 301 N. Broadway, Moore, Oklahoma.
Interested Bidders should go to the City of Moore website to view particulars regarding proposals at
http://www.cityofmoore.com/government/city-bids
Bid proposals will not be accepted after 1:45 p.m., the 7th day of October, 2026. One (1) copy shall be
addressed to the City of Moore Purchasing Agent, and that copy must be sealed and clearly marked
with the name of the vendor and identified as follows:
"THE STATION AQUATIC CENTER ANNUAL SLIDE MAINTENANCE"
"SEALED BID NO. 2027-004"
Bid proposals filed as provided herein will be publicly opened at 2:00 pm, the 7th day of October, 2026,
at Moore City Hall City Council Chambers, 301 N, Broadway, Moore, Oklahoma 73160. All Bids will
remain at least 48 hours thereafter before a contract is made and entered into thereon.
Bids received more than (72) seventy-two hours (three business days) before the time set for the receipt
of bids will not be considered.
The City of Moore reserves the right to accept the bid which, in the judgment of the City, is the best
for the application of needs, materials, and services, as covered in the specifications, and is deemed
the best overall for the good of the City.
The City reserves the right to reject any and all bids and waive irregularities and formalities in any bid
submitted. In addition, the City of Moore reserves the right to contract with one or more parties to
perform identical services as deemed appropriate by the City of Moore.
The City of Moore is an equal opportunity employer.
Lira Deer, Purchasing Agent
405-793-5022

CITY OF MOORE
THE STATION AQUATIC CENTER
ANNUAL SLIDE MAINTENANCE BID SPECIFICATIONS
Bid No. 2027-004
The City of Moore is soliciting sealed bids from qualified contractors to provide annual preventative maintenance
services for the fiberglass water slides located at The Station Aquatic Center, 700 South Broadway Avenue, Moore,
Oklahoma 73160. The City of Moore reserves the right to use other contractors or its own forces to perform portions
of this work and will utilize the contractor's services solely at the discretion of The City of Moore. The City of Moore
does not guarantee any specific amount of work above the base contract amount.
Interested Bidders should go to the City of Moore website to view particulars regarding proposals at
http://www.cityofmoore.com/government/city-bids.
1. Eligibility of the Contractors
The contractors shall be in good standing with the City of Moore. Contractors shall include in the bid packet: a current
audited financial statement, a description of their company's capabilities, their qualifications to perform this type of
work, and a list of at least three references for which they have performed this type of work. The City of Moore will
evaluate all proposals received and reserves the right to waive any informalities or irregularities and select the
proposal that best suits the needs of the City of Moore.
2. Insurance Requirements
Bidders will be required to meet insurance requirements of not less than the following limits.
General Liability $2,000,000.00
Auto Liability $1,000,000.00
Excess Liability $1,000.000.00
3. Description of Project
The purpose of this contract is to preserve the structural integrity, appearance, safety, and operational performance of
the water slide attractions through scheduled preventative maintenance. The Contractor shall furnish all supervision,
labor, materials, tools, equipment, transportation, permits, safety equipment, and incidentals necessary to perform the
services specified herein.
The work shall include, but not be limited to, the inspection, cleaning, polishing, waxing, sealing, minor gelcoat
repairs, and preventative maintenance of the following fiberglass water slides:
Blue Closed Tube Slide
Red/White Open Tube Slide
Yellow Family Slide
Green Closed Tube Slide
The Contractor shall perform all work in accordance with the water slide manufacturer's recommendations,

recognized industry best practices, OSHA safety regulations, and all applicable federal, state, and local laws.
The Contractor shall inspect each slide and its structure before commencing maintenance and shall notify the City
immediately of any conditions that may affect the safe operation of the attractions or require repairs beyond the scope
of this contract.
The intent of this bid is for a contractor to provide preventative maintenance only.
Structural fiberglass repairs, major gelcoat restoration, replacement of fiberglass components, slide modifications, or
repairs resulting from vandalism, accidents, excessive wear, or Acts of God are specifically excluded from the Base
Bid and shall be considered Additional Services. Such work shall not commence without prior written authorization
from the City of Moore through an approved written quotation and purchase order.
4. Basic Bid Proposal
The Contractor shall provide personnel who are fully trained and experienced in the inspection, maintenance, repair,
and preventative care of fiberglass water slide attractions. Extra manpower is to be provided by the Contractor on an as-
needed basis, based on contract requirements.
There will be an optional pre-bid conference at 10:30 a.m. on 24th of September 2026, in the City Council
Chambers, Moore City Hall, 301 N. Broadway, Moore, Oklahoma.
Bid proposals will not be accepted after 1:45 p.m., the 7th day of October, 2026. One (1) copy
shall be addressed to the City of Moore Purchasing Agent, and that copy must be sealed and clearly marked
with the name of the vendor and identified as follows:
Bid proposals filed as provided herein will be publicly opened at 2:00 pm, the 7th day of October, 2026, at
Moore City Hall City Council Chambers, 301 N, Broadway, Moore, Oklahoma 73160.
No Digital Bids will be accepted.
5. Default
A default shall occur on the part of the Contractor if any proceeding is instituted by or against the Contractor seeking
to adjudicate a bankruptcy, insolvency, seeking liquidation, or any law relating to bankruptcy, or insolvency, or if
Contractor shall admit its inability or fails to pay its debts generally or at any time should fail, refuse or neglect to
supply enough properly skilled workmen or proper materials and equipment or otherwise be guilty of a substantial
violation (default) of any provision of this Agreement which Contractor shall have failed to address promptly after
service of 24 hours of written notice thereof by The City of Moore. The City may, without prejudice to any other right
or remedy, terminate the contract. The City of Moore or the Contractor may also terminate the contract for
convenience with 30 days' written notice to each party.
6. General Conditions
a.Definitions
i. "City Employee" and/or "City Representative" shall mean only those persons who are on the City's
payroll or public officials rendering their services to the City.
ii. "Contractor Employee" and /or "Contractor Representative" shall mean only those individuals who
are actually on the Contractor's payroll or are subcontractors selected by the Contractor for
providing services under this agreement. The Contractor is not and shall not claim to be an employee
of the City of Moore.

iii. Project Officer" shall mean the Parks and Cemetery Facilities Maintenance Manager, Parks and
Recreation Department of the City of Moore or Designee.
b. Scope of Services
i. Contractor agrees to perform all work under the conditions outlined within this agreement. Such a
bid shall be considered as the minimum specifications by which work shall be performed under this
agreement. The bid shall be deemed a component of this contract and is incorporated herein by
reference.
ii. Contractor agrees to abide by all provisions outlined in the attached bid in all aspects, including, but
not limited to, services to be performed, supplemental requirements, and Contractor's written or
typed response to the bid.
iii. Contractor and City agree that it may be necessary to expand upon the project. Any area added shall
be at a mutually agreed price pursuant to the City of Moore's Purchasing Policy.
iv. The Contractor should have the entirety of the Project Completion within fifteen (15) days of the
start date.
v. Start date will be scheduled between the City Representative and Contractor in writing
7. Contract Term and Conditions
a. Contract Term:
i. The initial contract shall commence on January 1, 2027, and continue through December 31, 2027.
ii. At the sole discretion of the City of Moore, the contract may be renewed for four (4) one-year renewal
terms for a maximum contract duration of five (5) years. Annual renewal of this contract shall be
subject to mutual written agreement by both parties and approval through the City's annual budgeting
process.
1. 1st Year: Jan 1 - Dec 31, 2027
2. 2nd Year: Jan 1 - Dec 31, 2028 (Renewal Period I)
3. 3rd Year: Jan 1 - Dec 31, 2029 (Renewal Period II)
4. 4th Year: Jan 1 - Dec 31, 2030 (Renewal Period III)
5. 5th Year: Jan 1 - Dec 31, 2031 (Renewal Period IV)
b. Conditions:
i. Conditions of this agreement shall be outlined with all specifications and details established within this
agreement.
c. Supplemental Terms and Conditions:
ii. Individual Slide Maintenance Requirements
1. Blue Closed Tube Slide: Approximate 35 Joints
The Contractor shall perform a slide structure inspections, and preventative maintenance on the bottom
half of the slide flume only, including the entire slide entrance and exit, splashdown transition, and all
accessible interior riding-surfaces within the designated maintenance area.
Work shall include:
Inspection of slide structure and connection joints; tighten any loose bolts
Complete cleaning of all designated fiberglass surfaces.
Mechanical polishing of the riding surface.
Application of protective UV-resistant wax.

Inspection and replacement of deteriorated sealants.
Minor gelcoat repairs as necessary.
Final polishing and cleaning.
Final inspection with the City's representative.
No work shall be performed on the upper half of the slide unless approved by the City as additional
work.
2. Red/Cream Open Tube Slide: Approximate 35 Joints
The Contractor shall perform a slide structure inspections, preventative maintenance on the entire
length of the slide, including the entry section, all riding surfaces, curves, transitions, run-out, and exit.
Work shall include:
Inspection of slide structure and connection joints; tighten any loose bolts
Complete cleaning of all designated fiberglass surfaces.
Mechanical polishing of the riding surface.
Application of protective UV-resistant wax.
Inspection and replacement of deteriorated sealants.
Minor gelcoat repairs as necessary.
Final polishing and cleaning.
Final inspection with the City's representative.
3. Yellow Family Slide: Approximate 7 Joints, 1 Vertical
The Contractor shall perform preventative maintenance on the entire slide flume, including all
fiberglass surfaces from the slide entrance through the exit section.
Work shall include:
Inspection of slide structure and connection joints; tighten any loose bolts
Complete cleaning of all designated fiberglass surfaces.
Mechanical polishing of the riding surface.
Application of protective UV-resistant wax.
Inspection and replacement of deteriorated sealants.
Minor gelcoat repairs as necessary.
Final polishing and cleaning.
Final inspection with the City's representative.
4. Green Closed Tube Slide: Approximate 32 Joints
The Contractor shall perform preventative maintenance on the bottom half of the slide flume only,
including the slide exit and all accessible riding surfaces within the designated maintenance area.
Work shall include:
Inspection of slide structure and connection joints; tighten any loose bolts
Complete cleaning of all designated fiberglass surfaces.
Mechanical polishing of the riding surface.
Application of protective UV-resistant wax.
Inspection and replacement of deteriorated sealants.

Minor gelcoat repairs as necessary.
Final polishing and cleaning.
Final inspection with the City's representative.
No work shall be performed on the upper half of the slide unless approved by the City as additional
work.
d. CLEANUP
1. Contractor shall provide the labor, supplies, and equipment as necessary for final cleaning of surfaces
and installed items.
2. During the contract and at intervals as directed by the Owner or Owner's Representative and as slide
maintenance is completed, clear the site of all extraneous materials, dirt, rubbish, or debris and leave the
site in a clean, safe, neat condition.
3. Contractor shall backfill any holes, ruts, etc. that were created during maintenance. This is to include
replacing any broken sidewalk or concrete that was damaged during maintenance by the Contractor's
equipment and/or vehicles.
4. Surfaces, recesses, enclosures, etc. shall be cleaned as necessary to leave the work area in a clean,
immaculate condition ready for immediate occupancy and use by the Owner.
8. Submittals
a. Provide a detailed written plan for preventive maintenance of slides.
b. Provide a list of all products and materials that will be used on slides to perform the work.
c. Provide a list and specification of all equipment that will be utilized to perform the work.
9. Payment
a. Price for Service
ii. The Contractor shall also provide a Grand Total price for the annual service
iii. Cost for scope of work over five (5) years for every year after 2027.
iv. The cost will be broke down by year:
a. 1st Year: Jan 1 - Dec 31, 2027
b. 2nd Year: Jan 1 - Dec 31, 2028
c. 3rd Year: Jan 1 - Dec 31, 2029
d. 4th Year: Jan 1 - Dec 31, 2030
e. 5th Year: Jan 1 - Dec 31, 2031
b. Contractor's Invoice and Schedule for Payment
i. Upon completion and Owner's approval of the service agreed upon in this agreement or
any additional work, the Contractor shall submit an invoice to the Owner. The invoice
will include services rendered at the agreed-upon cost. Payment will be received within
30 days of the submitted invoice.

10. Sales Tax Exemption
i. Pursuant to Oklahoma Statutes, Title 68, 1356(10), Contractors and Subcontractors shall be exempted
from the tax levied on the sale of tangible personal property or services necessary for the completion
of this construction contract. Any Contractor or Subcontractor making purchases for this contract on
behalf of the City of Moore shall certify, in writing, on the copy of the invoice or sales ticket to be
retained by the vendor that the purchases are made for and on behalf of the City of Moore.
ii. Contractors and Subcontractors shall request a written Sales Tax Exemption by contacting the
Purchasing Agent, City of Moore, 301 N. Broadway, Moore, Oklahoma, 73160-5130,
Ph.405.793.5022, who will issue such exemption on an individual project basis. It shall be the
Contractor's and Subcontractor's responsibility to secure the Sales Tax Exemption and failure to do so
will not lessen their liability for payment of the sales tax.
iii. Two Tax Commission interpretations of the Oklahoma statutes Title 68, 1356(I0) are listed below to
avoid contention among the City of Moore, its contractors, and the Tax Commission:
iv. "Exemptions apply to materials permanently incorporated into the project, but not to concrete forms
nor to other tools."
v. "The same reasoning precludes exceptions being applied to rental items."
vi. The Contractor shall certify that purchases are made for or are on behalf of the City of Moore.
Persons who make wrongful or erroneous certification(s) shall be guilty of a misdemeanor and shall
be punished as provided in the statutes.
11. Safety Standards and Accident Prevention
With respect to all work performed under this contract, the Contractor shall:
a. Comply with the safety standard provisions of applicable laws, building and construction
codes, and the "Manual of Accident Prevention in Construction" published by the
Associated General Contractors of America, the requirements of the Occupational Safety
and Health Act of 1970 (Public Law 91-596), and the requirements of Title 29 of the Code
of Federal Regulations.
b. Exercise every precaution at all times for the prevention of accidents and the protection of
persons (including employees) and property.
c. Maintain as required by OSHA standards, all required articles necessary for giving first aid
to the injured.

CONTRACTOR'S CHECKLIST OF REQUIRED ITEMS
Completed*
1. Bid Proposal
2. Anti-Collusion Affidavit

*** SIGNATURE PAGE ***
I, (print) on behalf of "OWNER" hereby represent that I am an agent for and authorized to
act on behalf of "OWNER" my signature as the representative listed hereby agrees to be bound by the terms and conditions
contained herein.
I, (print) on behalf of "VENDOR" hereby represent that I am an agent for and authorized to
act on behalf of the "VENDOR" by signature of the representative listed here agrees to be bound by the terms and conditions
contained herein.
VENDOR:
AUTHORIZED SIGNATURE OF VENDOR REPRESENTATIVE DATE
OWNER: CITY OF MOORE
AUTHORIZED SIGNATURE OF OWNER REPRESENTATIVE DATE
ATTEST:
VANESSA KEMP, CITY CLERK
APPROVED AS TO FORM AND LEGALITY:
BRIAN MILLER, CITY ATTORNEY

THE STATION AQUATIC CENTER
ANNUAL SLIDE MAINTENANCE
Bid Tab
Term of Service Total Price Per Annual Service Periods
1st Year: Jan 1 - Dec 31, 2027
Total Annual Price in Writing:
2nd Year: Jan 1 - Dec 31, 2028
Total Annual Price in Writing:
3rd Year: Jan 1 - Dec 31, 2029
Total Annual Price in Writing:
4th Year: Jan 1 - Dec 31, 2030
Total Annual Price in Writing:
5th Year: Jan 1 - Dec 31, 2031
Total Annual Price in Writing:
Total Bid Price of the Five Years of Service:
Total Bid Price in Writing: