Bid 2026-05 Harlingen Smart Corridors Project CSJ-0921-06-401 Bid Notice & Bidder Registration Form
| Location: | Texas |
|---|---|
| Posted: | May 4, 2026 |
| Due: | May 27, 2026 |
| Agency: | City of Harlingen |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Description | Opening Date | Closing Date |
|
Bid 2026-05 Harlingen Smart Corridors Project CSJ-0921-06-401 Bid Notice & Bidder Registration Form |
May 02, 2026 8:00 AM |
May 27, 2026 2:00 PM |
Attachment Preview
Notice is hereby given that the City of Harlingen, TX will receive competitive, sealed bids for:
Bid 2026-05 Harlingen Smart Corridors
CSJ: 0921-06-401
Bid/Contract Documents, including Drawings and Technical Specifications may be obtained at the Purchasing Office, 404
South 54th, Harlingen, Texas 78550 during regular business hours or may be emailed upon request to
mleal@myharlingen.us.
Sealed bids must be submitted on or before 2:00 p.m., Wednesday, May 27, 2026, at the Purchasing Office, 404 S. 54th
St., Harlingen, Texas 78550. Bids will be publicly opened and read aloud at 2:30 p.m., Wednesday, May 27, 2026, at City
Hall located at 118 E. Tyler Avenue, Harlingen, TX 78550. All inquiries shall be submitted by Wednesday, May 20, 2026.
Inquiries after this date will not receive a response.
A bid bond in the amount equal to five percent (5%) of the bid issued by an acceptable surety shall be submitted with each
bid. A certified check or bank draft payable to the City of Harlingen or negotiable U.S. government Bonds (as par value)
may be submitted in lieu of the Bid Bond.
Attention is called to the fact that not less than the federally determined prevailing (Davis-Bacon and related Acts) wage
rate, as issued by Department of Labor and contained in the contract documents, must be paid on this project. In addition,
the successful bidder must ensure that employees and applicants for employment are not discriminated against because of
race, color, religion, sex, national origin, sexual orientation, gender identity, or any other classification protected under the
law. All first-tier contractors are required to have or obtain an Employer Identification Number (EIN), a DUNS number, and
to register with the System for Award Management (SAM). Contractors & subcontractors will be required to comply
with the provisions of the E-Verify Federal Contractor Rule.
The City of Harlingen reserves the right to reject any or all bids or to waive any formalities or informalities in the bidding and
to award the contract to the Bidder which it considers has submitted the best and most advantageous bid. Bids may be
held by the City of Harlingen for a period not to exceed ninety (90) calendar days from the date of the bid opening. These
days shall be utilized for the purpose of reviewing the bids and investigating the Bidders qualifications prior to the contract
award. All contractors/subcontractors that are debarred, suspended or otherwise excluded from or ineligible for participation
on federal assistance programs may not undertake any activity in part or in full under this project. The City of Harlingen is
an Affirmative Action and Equal Opportunity Employer. Small (SBE), minority (MBE), and women-owned businesses (WBE)
are encouraged to submit bids for this project.
Eligible bidders on this project must be prequalified through TxDOT. Refer to TxDOT’s website for prequalification
requirements. Assure prequalification application is submitted to TxDOT at least ten (10) business days before bid
opening.
This project is financed in part by Federal funds. A 0% DBE goal has been established for this project in accordance
with 49 CFR Part 26. Notice of Requirement for Affirmative Action to Ensure Equal Opportunity (Executive Order
11246, as amended).
We request that you read carefully the Instructions to Bidders that are enclosed. For further information please contact the
Purchasing Department at (956) 216-5316.
City of Harlingen - Purchasing Department
404 S. 54th St., Harlingen TX 78550
(956) 216-5316
Email: purchasing@harlingentx.gov
_________________________________________________________________________________________________
Bidder Registration Information
IF YOUR COMPANY IS INTERESTED IN PARTICIPATING, PLEASE EMAIL THE REGISTRATION
INFORMATION BELOW TO PURCHASING@HARLINGENTX.GOV TO REQUEST A BID PACKET.
Company Name:
Company Address:
Phone #:
Fax#:
Contact Person
Name(s):
Email Address(s):
HUB Certified
(Yes/No):
HUB Certification#:
BID NUMBER: 2026-05
CONTRACT DOCUMENTS AND SPECIFICATIONS FOR
HARLINGEN SMART CORRIDORS PROJECT
BID SUBMISSION DEADLINE: Wednesday, May 27, 2026 at 2:00 p.m.
BID OPENING: Wednesday, May 27, 2026 at 2:30 p.m.
May 2026
PREPARED BY:
City of Harlingen
Engineering Department
502 E. Tyler Avenue
Harlingen, Texas 78550
All inquiries regarding this project should be submitted via email to
Procurement Supervisor, Mari Leal at purchasing@harlingentx.gov
Table of Contents
INVITATION TO BID .................................................................................................................................................................................... 1
INSTRUCTIONS TO BIDDERS ....................................................................................................................................................................... 2
BIDDERS INFORMATION ............................................................................................................................................................................ 5
MINIMUM INSURANCE REQUIREMENTS ................................................................................................................................................. 19
BOND & CONSTRUCTION INSURANCE ..................................................................................................................................................... 20
TEXAS WORKERS’ COMPENSATION RULES .............................................................................................................................................. 21
BID PROPOSAL/NONCOLLUSION AFFIDAVIT OF PRIME BIDDER .............................................................................................................. 26
BID FORM ................................................................................................................................................................................................. 29
BID BOND ................................................................................................................................................................................................. 30
BID SCHEDULE .......................................................................................................................................................................................... 32
Harlingen Smart Corridors – Location Map........................................................................................................................................ 34
STATEMENT OF BIDDER'S QUALIFICATIONS ............................................................................................................................................ 35
BID REFERENCE FORM ............................................................................................................................................................................. 36
CONFLICT OF INTEREST QUESTIONNAIRE ................................................................................................................................................ 37
CERTIFICATION REGARDING LOBBYING FOR ........................................................................................................................................... 39
CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS ......................................................................................................... 39
DISCLOSURE OF LOBBYING ACTIVITIES .................................................................................................................................................... 40
FINANCIAL INTEREST REPORT .................................................................................................................................................................. 42
CERTIFICATE FROM CONTRACTOR APPOINTING OFFICER OR EMPLOYEE ............................................................................................... 43
TO SUPERVISE PAYMENT OF EMPLOYEES................................................................................................................................................43
PERMISSIBLE PAYROLL DEDUCTIONS.......................................................................................................................................................44
PAYROLL DEDUCTION AUTHORIZATION .................................................................................................................................................. 45
WORKFORCE CENTER INFORMATION ........................................................................................................................................................................ 46
WRITTEN HAZARD COMMUNICATION PROGRAM...................................................................................................................................47
CERTIFICATE OF INTERESTED PARTIES (Form 1295): ............................................................................................................................... 48
CONTRACTOR STATEMENT ...................................................................................................................................................................... 49
FORM OF AGREEMENT ............................................................................................................................................................................ 50
PERFORMANCE BOND ............................................................................................................................................................................. 52
PAYMENT BOND ...................................................................................................................................................................................... 54
REQUEST FOR PAYMENT..........................................................................................................................................................................56
CONTRACT CHANGE ORDER REQUEST.....................................................................................................................................................57
CERTIFICATE OF CONSTRUCTION COMPLETION ...................................................................................................................................... 58
GENERAL CONTRACTOR'S ........................................................................................................................................................................ 59
AFFIDAVIT, WARRANTY, AND LIEN WAIVER ............................................................................................................................................ 59
SUBCONTRACTOR'S ................................................................................................................................................................................. 60
AFFIDAVIT, WARRANTY, AND LIEN WAIVER ............................................................................................................................................ 60
GENERAL CONDITIONS.............................................................................................................................................................................61
SPECIAL CONDITIONS OF THE CONTRACT................................................................................................................................................ 76
UTILITIES WITHIN PROJECTS .................................................................................................................................................................... 87
DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS ..................................................................................................................... 88
CHILD SUPPORT STATEMENT ................................................................................................................................................................... 89
STATE OF TEXAS CHILD SUPPORT BUSINESS OWNERSHIP FORM ............................................................................................................ 90
CONTRACTOR’S ASSURANCE ................................................................................................................................................................... 91
CERTIFICATION TO NOT BOYCOTT ENERGY COMPANIES ........................................................................................................................ 92
CERTIFICATE NOT TO BOYCOTT ISRAEL ................................................................................................................................................... 93
CERTIFICATION REGARDING DISCLOSURE OF PUBLIC INFORMATION.....................................................................................................94
CERTIFICATION TO NOT DISCRIMINATE AGAINST FIREARM ENTITIES OR FIREARM TRADE ASSOCIATIONS ........................................... 95
PROHIBITION ON CERTAIN TELECOMMUNICATIONS EQUIPMENT OR SERVICES .................................................................................... 96
FORM FHWA-1273 ................................................................................................................................................................................... 97
GOVERNING SPECIFICATIONS AND SPECIAL PROVISIONS ..................................................................................................................... 111
INVITATION TO BID
Notice is hereby given that the City of Harlingen, Texas will receive competitive, sealed bids for:
Bid No. 2026-05 Harlingen Smart Corridors Project
CSJ: 0921-06-401
Bid/Contract Documents, including Drawings and Technical Specifications may be obtained at the Purchasing
Office, 404 South 54th, Harlingen, Texas 78550 during regular business hours or may be emailed upon request
to mleal@myharlingen.us.
Sealed bids must be submitted on or before 2:00 p.m., Wednesday, May 27, 2026 at the Purchasing Office,
404 S. 54th St., Harlingen, Texas 78550. Bids will be publicly opened and read aloud at 2:30 p.m., Wednesday,
May 27, 2026, at City Hall located at 118 E. Tyler Avenue, Harlingen, TX 78550. All inquiries shall be submitted
by Wednesday, May 20, 2026. Inquiries after this date will not receive a response.
A bid bond in the amount equal to five percent (5%) of the bid issued by an acceptable surety shall be submitted
with each bid. A certified check or bank draft payable to the City of Harlingen or negotiable U.S. government
Bonds (as par value) may be submitted in lieu of the Bid Bond.
Attention is called to the fact that not less than the federally determined prevailing (Davis-Bacon and related
Acts) wage rate, as issued by Department of Labor and contained in the contract documents, must be paid on
this project. In addition, the successful bidder must ensure that employees and applicants for employment are
not discriminated against because of race, color, religion, sex, national origin, sexual orientation, gender identity,
or any other classification protected under the law. All first-tier contractors are required to have or obtain an
Employer Identification Number (EIN), a DUNS number, and to register with the System for Award Management
(SAM). Contractors & subcontractors will be required to comply with the provisions of the E-Verify
Federal Contractor Rule.
The City of Harlingen reserves the right to reject any or all bids or to waive any formalities or informalities in the
bidding and to award the contract to the Bidder which it considers has submitted the best and most advantageous
bid. Bids may be held by the City of Harlingen for a period not to exceed ninety (90) calendar days from the
date of the bid opening. These days shall be utilized for the purpose of reviewing the bids and investigating the
Bidders qualifications prior to the contract award. All contractors/subcontractors that are debarred, suspended
or otherwise excluded from or ineligible for participation on federal assistance programs may not undertake any
activity in part or in full under this project. The City of Harlingen is an Affirmative Action and Equal Opportunity
Employer. Small (SBE), minority (MBE), and women-owned businesses (WBE) are encouraged to submit bids
for this project.
Eligible bidders on this project must be prequalified through TxDOT. Refer to TxDOT’s website for
prequalification requirements. Assure prequalification application is submitted to TxDOT at least ten
(10) business days before bid opening.
This project is financed in part by Federal funds. A 0% DBE goal has been established for this project
in accordance with 49 CFR Part 26. Notice of Requirement for Affirmative Action to Ensure Equal
Opportunity (Executive Order 11246, as amended).
We request that you read carefully the Instructions to Bidders that are enclosed. For further information please
contact the Purchasing Department at (956) 216-5316.
1
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