RFP for Community Wildfire Protection Plan (CWPP) Facilitation
| Location: | Montana |
|---|---|
| Posted: | Apr 8, 2026 |
| Due: | May 8, 2026 |
| Agency: | Cascade County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP for Community Wildfire Protection Plan (CWPP) Facilitation
|
| Category: | Sheriff's Office |
| Status: | Open |
|
Attachment Preview
CASCADE COUNTY
REQUEST FOR PROPOSALS FOR
COMMUNITY WILDFIRE PROTECTION PLAN (CWPP) FACILITATION
April 2026
Request for Proposals for Community Wildfire Protection Plan (CWPP) Facilitation
Cascade County, Montana
REQUEST FOR PROPOSAL FOR
COMMUNITY WILDFIRE PROTECTION PLAN (CWPP) FACILITATION
CASCADE COUNTY, MONTANA
Title: Community Wildfire Protection Plan (CWPP) Facilitation, Cascade County, Montana
Issue Date: April 2026
I. INTRODUCTION, BACKGROUND, & PURPOSE.
The Fire Protection Bureau of the State of Montana Department of Natural Resources and Conservation
Forestry and Trust Lands Division (DNRC) awarded Cascade County $74,000 in response to Cascade
County’s grant application seeking funding for Cascade County to update its 2008 Community Wildfire
Protection Plan (CWPP) consistent with the direction provided by the Healthy Forest Restoration Act
(HFRA). The purpose of this Request for Proposals (RFP) is to request proposals for consideration from
qualified individuals and organizations to facilitation and develop Cascade County an updated and
approved CWPP which will be used, in accordance with the 2020 update to the Montana Forest Action
Plan, to aid in planning and prioritizing wildfire risk reduction work at the county-level.
II. SCOPE OF WORK AND SERVICES TO BE PROVIDED.
The Respondent must be willing, able and qualified to provide the following specified services,
tasks and work products during the CWPP update process:
1. Technical assistance
2. Perform limited data analysis and interpretation
3. Establish extensive and diverse stakeholder engagement and community involvement
4. Maintain regular public information/communication regarding the CWPP process
5. Conduct community meetings and obtain public and stakeholder input
6. Establish various communication platforms to facilitate public input
7. Perform meeting planning and facilitation with County, Rural Fire Council,
Stakeholders, the Community and other interested persons and organizations
8. Technical writing, GIS services, and CWPP plan update completion
9. Publishing the final CWPP in print and digital format (e.g., Story Map, etc.).
III. PROPOSAL CONTENT.
All proposals should be concise and clear and should convey all the information requested by
Cascade County. Emphasis should be on completeness and clarity of content. The successful
response will demonstrate the Respondent’s ability to meet the requirements and demonstrate
experience, technical skill, meeting facilitation success, and quality product delivery.
It is requested the following section headlines are used in response to this RFP:
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Request for Proposals for Community Wildfire Protection Plan (CWPP) Facilitation
Cascade County, Montana
• Qualifications Statement
• Understanding of the Project
• Treatment of the Issues
• Staffing Pattern
• Cost of Proposed Services
A. Qualifications Statement.
Each Respondent must demonstrate its organization’s competence, qualifications, and ability to
perform the services requested in this RFP. Requested information shall include (1) business
entity’s legal name, address, and telephone number; (2) the principle(s) of the business entity,
their experience and qualifications; (3) experience and qualifications of the staff to be assigned
the work; (4) description of the business entity’s prior experience with the work defined; and (5)
references.
Each Respondent must provide a copy of and maintain all necessary licenses, accreditations,
and certifications in accordance with Montana laws, rules, regulations and ordinances as may
be required to perform work under this RFP.
B. Understanding of the Project.
The Respondent shall address how the requirements will be satisfied as outlined in Section II
above, ensuring that the CWPP Core Team (as approved by Cascade County) (Core Team) and Agency
Representative meetings, as well as broader public engagement meetings, allow for relationship
building resulting in a successful CWPP implementation and as further detailed below:
Meeting Design & Facilitation
Regularly convene the Core Team to ensure consistent progress towards timely completion of the
CWPP. Facilitate meetings (in person and/or virtually) with the Core Team to:
- Determine primary purpose, basic framework, and timeline for completion of the CWPP
update.
- Identify key communities/populations to target for engagement and facilitating a
minimum of three (3) community meetings of the County’s North, Central, and South
community sections.
- Interpret County Wildfire Risk Data derived from the Montana Wildfire Risk Assessment
and Montana Forest Action Plan.
- Identify priority areas and planned implementation actions to address wildfire risk.
- Identify how implementation of planned projects and CWPP future updates will be
achieved
-Ensure that the CWPP is aligned with community values and identify the resources and
funding necessary to accomplish it.
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Request for Proposals for Community Wildfire Protection Plan (CWPP) Facilitation
Cascade County, Montana
Outreach & Public Engagement
-Advise Cascade County on outreach and public engagement best practices to ensure a
wide diversity of community members and stakeholders engage in the CWPP update
process.
-Produce outreach materials in collaboration with Cascade County and Core Team.
-Facilitate meetings between the Core Team and engaged community members to ensure
that priority areas and planned implementation action adequately address the values,
concerns, and priorities of the broader community.
Technical Writing
-Provide technical writing for the CWPP document. Final document format, length,
and contents shall support its purpose, and the intended audience identified by the Core
Team.
-Provide technical writing and easily digestible CWPP summaries (summary sheets, story map,
etc.) for the public.
GIS Analysis
-Provide needed GIS analysis and utilize available State of Montana DNRC Forest Action
Plan and Wildfire Risk Assessment data for the CWPP update.
-As needed, assist Cascade County with any analysis necessary to manipulate/modify
wildfire risk data.
-Utilizing Cascade County’s 2008 Wildland-Urban Interface (WUI) map as needed, assist
Cascade County with updating and creating a geospatially represented WUI definition
and map
C. Treatment of Issues.
In this section, Respondent may comment on any of the issues within the Request for Proposal,
including suggestions on alternative approaches or services offered.
D. Staffing Pattern.
The Respondent must demonstrate how staffing will be sufficient and competent to complete
the services required. Please include the days and hours of operation.
E. Costs of Proposed Services.
All service and materials costs associated with the Community Wildfire Protection Plan (CWPP)
Facilitation must be included, including but not limited to travel, per diem, and incidentals.
IV. EVALUATION OF PROPOSALS
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Request for Proposals for Community Wildfire Protection Plan (CWPP) Facilitation
Cascade County, Montana
Proposals will be conducted by a three-person committee to evaluate. Recommendations will
then be given to the commission in a public meeting, at a later date. In reviewing and evaluating
proposals, Cascade County will use the following evaluation factors listed below in order of their
respective importance:
1. Conformance to the requirements of this solicitation.
2. Qualifications and experience providing similar services and work products.
3. Capacity to perform the work.
4. Service costs.
5. References; and
6. Past performance.
Each Respondent who submits a proposal may make an oral presentation to Cascade County to
provide an opportunity for the Respondent to clarify the proposal and ensure mutual
understanding. Respondents may NOT change their original proposal submission.
V. BASIS FOR AWARD.
An award resulting from this RFP shall be awarded to the Respondent whose proposal is
determined to be most suitable based on the evaluation factors set forth herein.
VI. CONTRACTUAL REQUIREMENTS
The successful Respondent, hereafter referred to in this section as “Contractor,” will be required
to enter and sign a formal contract (Contract) with Cascade County subject to the following terms
and conditions:
A. Length of Contract.
The RFP and Grant Agreement between the Cascade County Commission and the Montana
Department of Natural Resources and Conservation (Grant Agreement) shall become part of the
Contract and the Contract will be in effect from the date all parties sign the Contract and through
February 2027, unless otherwise modified or terminated pursuant to the Contract terms.
B. Location.
Contractor will be required to travel and do business in Cascade County, Montana.
C. Minimum Contract Terms.
The Contract will contain, at a minimum, the following provisions:
D. Insurance and Workers’ Compensation.
Page 4
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