Real Estate Appraisal Services
| Location: | Ohio |
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| Posted: | Dec 30, 2025 |
| Due: | Jan 14, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000036024 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000036024 |
| Solicitation Name: | Real Estate Appraisal Services |
| Original Begin Date: | 12/30/2025 9:59:40 AM |
| Begin Date: | 12/30/2025 9:59:40 AM |
| End Date: | 1/14/2026 12:00:00 PM |
| Inquiry End Date: | 1/12/2026 4:30:00 PM |
| Commodity: | Real estate appraisal and valuation service |
| MBE Set Aside: | MBE Set Aside |
| Agency: |
DAS105000 General Services Division GSVC
DAS-Administrative Services |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Quick Quote |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000036024
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Solicitation Name
Real Estate Appraisal Services
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RFx Type
Quick Quote
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
12/30/2025 9:59:40 AM (ET)
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Amendment?
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End Date
1/14/2026 12:00:00 PM (ET)
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Inquiry End Date
1/12/2026 4:30:00 PM
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Summary
To procure a real estate appraisal. |
Predecessor Contract
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Process
The State of Ohio - Department of Administrative Services (DAS) is soliciting for a real estate appraisal of land located along US 42 at Stevenson Road, Xenia, whose Parcel Numbers are M36-0002-0029-0-0017-00 consisting of +/- 257 acres and M36-0002-0029-0-0018-00 consisting of +/- .82 acre according to the Greene County Auditor. See scope of work and aerial photo under documents.
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Ship To
P002137 DAS GSD REAL ESTATE 4200 Surface Road Columbus
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1 Record(s)
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Solicitation Documents
2 Record(s)
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Attachment Preview
EXHIBIT “A”
RFQ SCOPE OF SERVICES AND SPECIFICATIONS
Property: The real property to be appraised is located along US 42 at Stevenson Road, Xenia,
Greene County, Ohio, whose Parcel Numbers are M36-0002-0029-0-0017-00 consisting of +/-
257 acres and M36-0002-0029-0-0018-00 consisting of +/- .82 acre according to the Greene
County Auditor and is listed and described in the attached Exhibit “B” which is made a part of this
Agreement (the “Property”). The Appraiser is instructed to consider using the description(s) and
exhibit(s) of the land provided in Exhibit “B” unless a completed survey is provided to the
Appraiser by the Department of Administrative Services prior to the expected Appraisal
completion date or if the Appraiser finds more relevant supporting data prior to the expected
Appraisal completion date.
The Appraiser shall furnish a substantiated Appraisal Report (the “Appraisal”) of the market value
of the Property being appraised, to be estimated in accordance with recognized appraisal
procedures. The Appraiser shall make such investigations and studies as are necessary to derive
sound conclusions as to the market value of the Property and to prepare an adequate Appraisal.
The Appraisal is subject to review by the Department of Administrative Services, Office of Real
Estate and Planning and must conform to the Uniform Standards of Professional Appraisal Practice
(USPAP) as an Appraisal Report under USPAP Standard 2-2(a) and the Appraisal shall include
the following items:
Client: The client for this report is the State of Ohio, Department of Administrative Services and
Central State University.
Intended Users: The intended users shall include: the named client, the State of Ohio, the Ohio
Department of Administrative Services and Central State University.
Intended Use: The intended use of the Appraisal is for evaluation of its potential sale of the Property.
Assignment: Appraiser is to develop an opinion of market value of the as is, fee simple interest based
on the supported economic highest and best use for the Property as follows:
• The Appraiser shall first report, regardless of any larger parcel determination, a market value
conclusion for each tract provided herein, and calculate an aggregate per acre value containing all
tracts.
• If the Appraiser’s determination(s) of Highest and Best Use finds that there are legal limitations
(i.e. zoning) that, if altered, would produce a significant difference in the conclusion, the appraiser
may employ a Hypothetical Condition (i.e. rezoning) to consider value under a proposed Highest
and Best Use. Likewise, if differences between each tract exist that cannot be reconciled into a
uniform determination that applies to the entire acreage, the appraiser may suppose an appropriate
Hypothetical Condition (i.e. assemblage, partitioning) that would allow for maximal use
benefitting a future purchaser. In both cases the Appraiser shall document in the appraisal why
Hypothetical Condition(s) was employed.
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• If the Appraiser’s determination(s) that an extraordinary assumption(s) needs to be and is
employed as of the effective date of the appraisal, the Appraiser shall document why an
extraordinary assumption was employed.
• The Appraisal is due to the Department of Administrative Services Office of Real Estate and
Planning located at 4200 Surface Road, Columbus, Ohio 43228 no later than 30 days from full
execution of the Request For Quote.
Definition of Market Value: (Source: Federal Registry 12CFR, Part 323)
The most probable price which a property should bring in a competitive and open market under all
condition’s requisite to a fair sale, the buyer and seller, each acting prudently, knowledgeably, and
assuming the price is not affected by undue stimulus. Implicit in this definition are the
consummation of a sale as of a specified date and the passing of title from seller to buyer under
conditions whereby:
• Buyer and Seller are typically motivated;
• Both parties are well informed or well advised, and each acting in what they consider their own
best interest;
• A reasonable time is allowed for exposure in the open market;
• Payment is made in terms of cash in U.S. dollars or in terms of financial arrangements
comparable thereto; and
The price represents the normal consideration for the property sold unaffected by special or
creative financing or sales concessions granted by anyone associated with the sale.
Adjustments to the comparables must be made for special or creative financing or sales
concessions. No adjustments are necessary for those costs that are normally paid by sellers as a
result of tradition or law in a market area; these costs are readily identifiable since the seller pays
these costs in virtually all sales transactions. Special or creative financing adjustments should not
be calculated on a mechanical dollar-for-dollar cost of the financing concession, but the dollar
amount of any adjustment should approximate the market's reaction to the financing or concessions
based on the appraisers’ judgment.
Inspection Conditions:
• The appraiser of record representing the selected vendor, shall be an Ohio Certified General
Real Estate Appraiser as currently accredited by the Ohio Department of Commerce, be
professionally designated as an MAI appraiser, and shall personally hold and maintain any
claimed designation or professional credential in good standing through the end of the expected
date of report delivery (and shall be expected to renew, maintain, or recertify as necessary for
a one-year period following the date of report delivery).
• While trainees or assistants may accompany, assist, or support the professionally designated
MAI appraiser bearing an Ohio General Appraiser’s Certification in Real Estate Appraisal, the
designated, certified general appraiser must personally make a physical, onsite inspection of
the Property, indicate within the report the date and extent of the property inspection, and sign
the report. Only the person(s) possessing the professional designation and General
Certification shall be allowed to sign the Appraisal.
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• The Appraiser conducting the inspection is advised that compliance with the policies of the
Client, the Intended User and the owner of the Property shall be required, which may entail a
degree of limitation in the extent of photography, measurement, or inspection that may be
permitted within any structure or upon any tract of the Property. If the Appraiser believes the
policies of Client, Intended User and/or owner of the Property limit and/or interfere with the
Appraiser’s ability to inspect the Property, the Appraiser shall provide written notice to Client
and the Department of Administrative Services identifying said policies, together with an
explanation of how said policies limit and/or interfere with the ability of the Appraiser to
inspect the Property. When substantiated by the Client, the Appraiser is permitted to employ
Extraordinary Assumptions or Hypothetical Conditions as necessary based on the available
data and observable areas when assigning conclusions as to condition or value of any
component of the Property.
Property Features or Improvements: Unless the Client or its Intended Users specifically instructs
the appraiser otherwise:
• If a structure or improvements are located on the identified tract, the Appraiser shall consider it
as an improvement in place and consider its contribution to value accordingly, under whatever
determination is made under an analysis of Highest and Best Use As Improved. Determination
for subject value “as if vacant” can separately consider the subject as land only assuming the
removal of such structure or improvements.
• Buildings with bond indebtedness shall be considered as if under no indebtedness for their
contribution to value for the tract upon which they are situated.
• The Appraiser shall confine the description of the Property to the real estate. Any non-permanent
item (debris, waste, equipment materials, etc.) observed, stored, or noted as present on the
Property shall be disregarded as to salvage value or removal costs.
Reporting: A summary report in conformance with USPAP Standard 2-2(a), with adequate exhibits
and illustrative exhibits is required to substantiate Appraiser(s) value opinion. This is not a
condemnation appraisal, so while grid formats may be employed within the report to restate and
summarize data, the use of eminent domain formats or preprinted forms is not recommended. The
Appraisal shall, in form and substance, conform to industry-recognized appraisal practices and
techniques for determining values. The assemblage of material shall conform to the requirements set
forth by the agencies involved. Delivery of a report in PDF format with color photographs and exhibits
shall be acceptable to the Department of Administrative Services, Office of Real Estate and Planning.
Sales Comparison Approach: The Appraiser shall verify, insofar as is practicable, all recent sales
of the Property that the Appraiser has taken into consideration as reflecting the value of the Property
appraised. Such verification shall include interviewing the seller, buyer, agent, or any other person
known to have participated in the transaction, to ascertain the consideration, the terms and conditions
of the sale, any special factors affecting the amount of the consideration, and the actual condition of
the property at the time of transfer. The name and phone number of the person verifying the sales data
shall be reported in the Appraisal. The Appraiser shall include in their workfile a list of comparable
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sales that were considered and not included in the final appraisal of the subject, including a reason for
the rejection of each sale.
The Appraisal must substantiate any quantified adjustment to comparable sales with market data. In
the absence of market data, the Appraiser must provide a detailed qualitative analysis that compares
each sale to the subject Property (and ranks them comparatively by characteristic). Substantiation of
adjustments shall include adequate discussion and rationale within the Appraisal so that a review
appraisal can adequately judge the reasonableness of the comps and their adjustments [i.e. stating
“comp 2 had better location” is not adequate support for a location adjustment. Describe what is better
about the location, why it was significant, whether that characteristic is uncommon to the area, and
how was the size/amount of the adjustment determined.]
Cost Approach: If considered, the Appraiser shall provide as an exhibit, or incorporate by reference,
the source of cost data used. Include a discussion supporting the determination of class and condition.
Income Approach: If considered, the Appraiser shall include as an exhibit the sources used to
determine all capitalization rates or applicable factors used in the calculation of this approach.
Exhibit(s): The Department of Administrative Services, Office of Real Estate and Planning shall
provide the following to the appraiser for use in developing his or her opinion:
• Map(s) provided by the Department of Administrative Services, Office of Real Estate and
Planning or a surveyor, showing the proposed approximate surface boundaries of the subject tract.
• A legal description, parcel number, or similar description of each tract.
Performance: The expected due date for the report shall be as specified in the accompanying Request
for Quote.
When supported, the Appraiser may use reasonable Hypothetical Conditions or Extraordinary
Assumptions as necessary to develop meaningful results by the expected due date and shall state such
conditions or assumptions within the report.
The Appraisal shall be in compliance with USPAP Standard 2-2 and shall contain a
certification statement.
Additional Items: The Appraisal is not complete until approved and accepted by the Department
of Administrative Services, Office of Real Estate and Planning. Such approval and acceptance
may be conditioned upon the completion of a review of the Appraisal. The Appraiser agrees to
provide any revision, correction, addendum, or additional substantiation requested by the
aforementioned Department in a timely manner.
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