On-Call Transportation Systems Management and Operations (TSMO) Engineering Services

Location:	Texas
Posted:	Dec 20, 2024
Due:	Feb 11, 2025
Agency:	City of San Antonio
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services V - Transportation, Travel and Relocation Services
Publication URL:	To access bid details, please log in.

The City of San Antonio (City), Public Works Department is issuing a Request for Qualifications (RFQ) seeking Statement of Qualifications (SOQ) from interested engineering firm (Respondents) to provide On-Call Engineering Services to provide traffic engineering analysis and design services.

Task Orders will be used to assign Transportation Systems Management and Operations (TSMO) design, operational enhancements, and analysis tasks to consultant firms to complement funded programs for which the TSMO Program of the Traffic Division of the Department of Public Works, 311 service calls and other items as assigned. Examples of these projects include but are not limited to traffic signal design, traffic signal retiming, traffic engineering analysis, and construction phase services.

Date issued: December 20, 2024
Due Date and Time: February 11, 2025 at 10:00 a.m. Central Time

Pre-Submittal Conference will be at 10:00 a.m., Central Time, on January 9, 2025 via WebEx call-in only. Attendance at the Pre-Submittal Conference is optional, but highly encouraged. Respondents may call the toll-free number listed here and enter access code to participate the day of the conference. Toll free Dial-In Number: 1-415-655-0001, Access Code: 2863 933 9637, Meeting Password: COSA

To view this solicitation, go to https://www.civcastusa.com/bids and search under CivCast ID number

Document	Type	Size
Solicitation	pdf	600.12 KB
Solicitation and Committee information	pdf	329.55 KB

Attachment Preview

CITY OF SAN ANTONIO

REQUEST FOR QUALIFICATIONS (RFQ)

ON-CALL TRANSPORTATION SYSTEMS MANAGEMENT AND

OPERATIONS (TSMO) ENGINEERING SERVICES

RFQ: 2025-017

Release Date: December 20, 2024

Proposals Due: February 11, 2025, at 10:00 AM Central Time (CT)

This solicitation has been identified as High-Profile.

PROHIBITED CAMPAIGN CONTRIBUTIONS

Prohibition against Campaign or Officeholder Contributions for Individuals and Entities Seeking High-

Profile Contracts. Under Section 2-309 of the Municipal Campaign Finance Code, the following are prohibited

from making a campaign or officeholder contribution to any member of City Council, candidate for City Council

or political action committee that contributes to City Council elections beginning on the *10th business day after

a contract solicitation has been released through the 30th calendar day following the approval by City Council

(“blackout” period):

1. Any individual seeking a high-profile contract;

2. Any owner, officer, officer of board, executive committee member, and general board member of an entity

seeking a high-profile contract;

3. The legal signatory of the high-profile contract;

4. Any attorney, lobbyist or consultant hired or retained to assist the individual or entity in seeking a high-

profile contract;

5. Subcontractors hired or retained to provide services under the high-profile contract;

6. Any first-degree member of the household of any person listed in (1), (2), (3) or (5) of this subsection;

and

7. Any corporate political action committee (PAC) established or formed by the entity seeking a high-profile

contract.

A high-profile contract cannot be awarded to the individual or entity if a prohibited contribution was

made by any of these individuals during the “blackout” period.

*For this solicitation, the first day contributions are prohibited is January 14, 2025

The first day contributions may be made is the 31st day after the contract is approved at a City

Council “A” Session.

__________________________________________________________________________________________

RESTRICTIONS ON COMMUNICATIONS

In accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on

communications apply to this solicitation: Respondents are prohibited from contacting 1) City officials,

as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFQ or proposal from the

time the RFQ has been released until the contract is posted for consideration as an agenda item during

a meeting designated as an “A” session; and 2) City employees from the time the RFQ has been released

until the contract is approved at a City Council “A” session.

Restrictions extend to “thank you” letters, phone calls, emails and any contact that results in the direct

or indirect discussion of the RFQ and/or proposal submitted by Respondent.

Violation of this provision by Respondent and/or its agent may lead to disqualification of Respondent’s

proposal from consideration.

For additional information, see the section of this RFQ entitled “Restrictions on Communication”.

On-Call Transportation Systems Management and Operations (TSMO) Engineering Services

RFQ: 2025-017

Page 2

TABLE OF CONTENTS

Section

II.

III.

IV.

VI.

VII.

VIII.

IX.

Exhibit #

Exhibit A

Exhibit B

Exhibit C

Exhibit D

Form #

Form 1

Form 2

Form 3

Form 4

Form 5

Form 6

Form 7

Form 8

Form 9

Background

Section Name

Scope of Work, Project Objectives and General Requirements

Schedule of Events

Pre-Submittal Conference

Proposal Document Requirements and Evaluation Criteria

Submission Instructions

Amendments to RFQ

Restrictions to RFQ

Award of Contract and Reservation of Rights

RFQ Exhibits

Contract Template

General Conditions

DBE Provisions

Insurance Requirements

Required Forms

Submittal Checklist and Table of Contents

Submittal Cover/Signature Sheet

Contracts Disclosure Instructions Form

Litigation Disclosure Form

DBE: Good Faith Efforts Plan

DBE: Commitment Agreement Form

Veteran-Owned Small Business (VOSB) Tracking Form

Local Preference Program (LPP) Tracking Form

Heat Illness Prevention Acknowledgment Form

Page

On-Call Transportation Systems Management and Operations (TSMO) Engineering Services

RFQ: 2025-017

Page 3

ON-CALL TRANSPORTATION SYSTEMS MANAGEMENT

AND OPERATIONS(TSMO) ENGINEERING SERVICES

RFQ: 2025-017

I. BACKGROUND

The City of San Antonio (City), Public Works Department is issuing a Request for Qualifications (RFQ)

seeking Statement of Qualifications (SOQ) from interested engineering firm (Respondents) to provide

On-Call Engineering Services to provide traffic engineering analysis and design services.

The City intends to award up to four (4) contracts as a result of this RFQ; however, the final number of

awarded contracts will be determined by the number of proposals received and the outcome of

evaluation process. The base contract term shall be an initial period of three (3) years. At City’s option,

this Contract may be renewed annually under the same terms and conditions for up to two (2), one (1)

year period(s). The City hereby establishes the maximum aggregate contract price of $20,000,000,

which includes the initial term and all renewals for all awarded contracts. Each contract is anticipated

to be for an amount not to exceed $1,000,000 per term for a total of $5,000,000 per contract for all

terms. The City does not guarantee the entire contract capacity amount will be spent under these on-

call contracts, any number of works to be authorized, or any dollar value of jobs, tasks or purchase

orders allocated for each contract. Work will be performed on an as needed basis and the execution of

a contract does not guarantee the issuance of work/task orders during the term of the contract.

II. SCOPE OF WORK AND GENERAL REQUIREMENTS

Task Orders will be used to assign Transportation Systems Management and Operations (TSMO)

design, operational enhancements, and analysis tasks to consultant firms to complement funded

programs for which the TSMO Program of the Traffic Division of the Department of Public Works, 311

service calls and other items as assigned. Examples of these projects include but are not limited to

traffic signal design, traffic signal retiming, traffic engineering analysis, and construction phase services.

III. SCHEDULE OF EVENTS

The following tentative schedule has been prepared for this project:

Pre-Submittal Conference:

Deadline for Submission of Written Questions:

Responses Due:

Evaluation of Submittals – (Interviews, if necessary)

Anticipated City Council Consideration

January 9, 2025, 10:00 am, CT

January 16, 2025, 4:00 pm, CT

February 11, 2025, 10:00 am, CT

March 2025

April 2025

IV. PRE-SUBMITTAL CONFERENCE

A non-mandatory Pre-Submittal Conference is scheduled, for January 9, 2025, at 10:00 a.m. CT.

The Pre-Submittal Conference will be held via WebEx meeting. Prospective Respondents may

join the WebEx using the following instructions:

On-Call Transportation Systems Management and Operations (TSMO) Engineering Services

RFQ: 2025-017

Page 4

Join by phone: 1-415-655-0001

Meeting number (access code): 2863 933 9637

Meeting password: COSA

Join meeting:

https://sanantonio.webex.com/sanantonio/j.php?MTID=m03691c70417951e9c632d3f0175d9023

Attendance at the Pre-Submittal Conference is optional, but highly encouraged. Respondents who join

the WebEx Pre-Submittal Conference are required to sign into the meeting using a QR code provided

only during the meeting. This will confirm Respondent’s attendance and participation for the Pre-

Submittal meeting through WebEx.

Respondent is encouraged to submit written questions concerning this RFQ through the CivCast

website at least five (5) calendar days in advance of the Pre-Submittal Conference, in order to expedite

the proceedings. City’s responses to questions received by this due date may be distributed at the Pre-

Submittal Conference, as well as being posted on the CivCast website at

https://www.CivCastusa.com/bids.

City’s responses to questions received by this due date may be discussed at the Pre-Submittal

Conference, as well as being posted on the CivCast website at https://www.CivCastusa.com/bids.

Any oral responses provided by City staff at the Pre-Submittal Conference shall be preliminary. A

written summary of the Pre-Submittal Conference shall contain City’s official responses to issues raised

during the Pre-Submittal Conference and posted on the CivCast website at

https://www.CivCastusa.com/bids. Any oral response given at the Pre-Submittal Conference that is not

confirmed in the posted written summary from the Pre-Submittal Conference or in a subsequent

addendum shall not be official or binding on City. Only written responses shall be official. All other forms

of communication with any officer, employee or agent of City shall not be binding on City.

V. SUBMITTAL DOCUMENT REQUIREMENTS AND EVALUATION CRITERIA

City will conduct a comprehensive, fair and impartial evaluation of all proposals received in response

to this RFQ. City will appoint a selection committee to perform the evaluation of the received Statement

of Qualifications (SOQ). Each SOQ received by City shall be analyzed to determine overall

responsiveness and qualifications to the RFQ. The selection committee may select Respondents who

are judged to be reasonably qualified for interviews, depending on whether further information is

needed. Interviews are not an opportunity to change a submission. If the City elects to conduct

interviews, Respondents may be interviewed and re-scored based upon the same criteria. City may

also request information from Respondents at any time prior to final approval of a selected Respondent

or seek best and final qualifications from Respondents deemed reasonably qualified for award. Final

approval of a selected Respondent is subject to the action of the San Antonio City Council.

Respondent’s SOQ shall include the following items included in the Submittal Checklist & Table of

Contents (Form 1) in the following sequence combined in PDF format:

1. SUBMITTAL CHECKLIST AND TABLE OF CONTENTS (Form #1) (Indexed and labeled as

“Tab 1”) – Respondent and respondents team members shall complete this form, which shall

be used as the Table of Contents and as a checklist for Respondent’s submittal.

On-Call Transportation Systems Management and Operations (TSMO) Engineering Services

RFQ: 2025-017

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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On-Call Transportation Systems Management and Operations (TSMO) Engineering Services

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See also