E-Rate 28 (Year 2025), Basic Maintenance (E-Rate & Related Services)

Location:	Texas
Posted:	Dec 20, 2024
Due:	Jan 20, 2025
Agency:	Edinburg Consolidated Independent School District
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	25-22
Publication URL:	To access bid details, please log in.

25-22, E-Rate 28 (Year 2025), Basic Maintenance (E-Rate & Related Services)

What 25-22, E-Rate 28 (Year 2025), Basic Maintenance (E-Rate & Related Services) When 1/20/2025, 2:00 PM

Bid to start opening promptly at 2:00 pm. Any bids received after this date and time will not be accepted.

Vendors shall be responsible for checking the web periodically to make sure they download the proper Addendums, etc.

NO EMAILED OR FAXED RESPONSES WILL BE ACCEPTED FOR MANUAL SUBMITTALS. Must be in a sealed envelope and mailed/delivered to the Purchasing Department on or before the closing date/time.

CONTACT: ClauDina E. Longoria at 956-289-2311 ext. 2135 or via email d.longoria@ecisd.us

25-22_ SPECS.pdf 658.95 KB
25_22_ER28_FY2025_BM_Appendix.pdf 136.01 KB

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EDINBURG CISD

PURCHASING DEPARTMENT

411 N. 8th Ave., Edinburg, TX 78541

(956) 289-2311 FX: (956) 383-7687

DAVID TORRES, President

CARMEN GONZÁLEZ, Vice President

LETTY FLORES, Secretary

LUIS ALAMIA, Member

XAVIER SALINAS, Member

LETICIA “LETTY’ GARCIA, Member

DOMINGA “MINGA” VELA, Member

Dr. Mario H. Salinas, Superintendent

Request for

PROPOSAL

This Proposal includes the following forms:

•Intent to Bid

•Vendor Check List

•Table of Contents

•Standard Terms & Conditions

•Felony Conviction Notification

•Conflict of Interest Questionnaire

•Certification of Interested Parties

Example

•Deviation Form

•Authorization for Direct Deposit

•Debarment, Suspension, Ineligibility &

Voluntary Exclusion

•W-9 Form

•Additional Terms & Conditions

•General RFP Information

•General Project Specifications

• Project Specifications

• Project Requirements & Responsibilities

• Appendix

________________________________1_2_/2_0_/_2_4

Purchasing Director

Date

NO: 25-22

TITLE: E-RATE 28 (YEAR 2025)

BASIC MAINTENANCE

(E-Rate & Related Services)

CLOSING TIME/DATE:

Closing Time: 2:00 P.M.

Closing Date: January 20, 2025

BUYER:

ClauDina Longoria, Senior Buyer

Phone: 956-289-2311, Ext.2135

Fax: 956-383-7687

Email: d.longoria@ecisd.us

DELIVER BIDS TO:

Edinburg CISD

Office of the Purchasing Director

411 North 8th Ave, 2nd Floor

Edinburg, TX 78540

DATE WEBBED: December 20, 2024

*Do not deliver Bids/CSPs/RFPs/RFQs to other ECISD locations. All Bids/CSPs/RFPs/RFQs must be delivered to the delivery address above on or

before the Bids/CSPs/RFP/RFQs closing time/date. Purchasing will not be responsible for late submittals as per Board Policy CH (LOCAL).

Vendor Certification

The undersigned, by his/her signature, represents the he/she is authorized to bind the bidder to fully comply with the terms

and conditions on this bid, including all forms and attachments included herein, for the amount(s) shown on the

accompanying bid form(s), if accepted within sixty (60) calendar days after bid opening. Note: Bidder is strongly

encouraged to read the entire Solicitation prior to submitting. Failure to provide the above information in its entirety

may be grounds for disqualification of response.

Firm Name:______________________________

Telephone 1-800-______________________

Address:________________________________

Or:__________________________________

City:____________________________________

Fax:_________________________________

State:__________________ Zip:_____________

Web Address:_________________________

________________________________________

(Signature of Person Authorized to Sign Bid)

Email:_______________________________

Date:________________________________

Printed Name:___________________________

(Please print or type name above)

Title:________________________________

I can deliver in ______ days. Early Payment Discount_____% if Paid in ___ Days, Net 30

RFP 25-22, E-RATE 28 (YEAR 2025) BASIC MAINTENANCE

INTENT TO BID

Fax, this page only, if solicitation was not faxed or e-mailed directly to your company. All other solicitation

documents must be enclosed in a sealed envelope and mailed to the Purchasing Department.

This page is required if solicitation was downloaded without receiving an invitation by the District. Please complete

and fax to 956-383-7687 immediately in order to be added to the vendor list and receive addendums or updates

regarding this solicitation. It is the intent of the Purchasing Department to ensure that all interested vendors receive

addendums or updates, but it will be the vendor’s responsibility to check the Purchasing site periodically. If there

are addendums posted on the site and your company has not been notified by fax or e-mail, it will be the vendor’s

responsibility to download from Purchasing site and make sure to include with their packet.

The Edinburg CISD Purchasing solicitations and addendums are available on line at www.ecisd.us or

https://ecisd.edlioschool.com/apps/events/calendar/?id=d1311554

NAME: ___________________________________________________________

TITLE: ___________________________________________________________

ORGANIZATION: ___________________________________________________________

STREET ADDRESS: ___________________________________________________________

STREET ADDRESS 2:___________________________________________________________

CITY: ___________________________________________________________

STATE: ___________________________________________________________

ZIP CODE: ___________________________________________________________

WORK PHONE: ___________________________________________________________

FAX: ___________________________________________________________

E-MAIL:___________________________________________________________

WEB SITE: ___________________________________________________________

EDINBURG CISD - 2025

RFP 25-22, E-RATE 28 (YEAR 2025) BASIC MAINTENANCE

VENDOR CHECK LIST

1. Signed Standard Terms & Conditions

2. Signed Felony Conviction Notification

3. Signed Conflict of Interest Questionnaire

4. Signed Deviation Form

5. Read and understood Special Terms & Conditions

6. Filled out Bid Form

7. Completed & submitted W9/Authorization for Direct Deposit Form

8. Signed Certification of Interested Parties (Form 1295)

9. Completed & signed Vendor Check List

Yes

I have read all the specifications and general bid requirements and do hereby certify that all items submitted

meet all specifications, conditions, and instructions of said solicitation, and will follow District policy DBD (Local).

The signature below confirms that our company will enter into a binding contract with Edinburg CISD for item(s)

awarded to our company.

__________________________________________

Company Name

__________________________________________

Print/Type Signature Name

__________________________________________

Authorized Signature

Date

__________________________________________

Official Title

EDINBURG CISD - 2025

RFP 25-22, E-RATE 28 (YEAR 2025) BASIC MAINTENANCE

TABLE OF CONTENTS

PAGE

I. INSTRUCTION AND CONDITIONS

A. Standard Terms and Conditions………………………………. 5

B. Felony Conviction Notification………………………………… 15

C. Conflict of Interest Questionnaire…………………………….. 16

D. Certification of Interest Parties………………………………... 17

E. Deviation Form………………………………………………….. 19

F. Vendor Authorization Direct Deposit Form/W-9 Form…….... 20

G. Additional Terms & Conditions…………….………………….. 21

II. GENERAL RFP INFORMATION

A. Intent of Request for Proposal………………………………… 24

B. Correspondence Instructions…………………………………. 24

C. Contact Information……………………………………………. 24

D. Proposal Submittal Instructions………………………………. 25

III. GENERAL PROJECT SPECIFICATIONS

A. Basic Maintenance of Internal Connections………………… 26

B. Summary of Basic Manteca Project Costs………………….. 27

IV. PROJECT REQUIREMENTS & RESPONSIBILITIES

A. Compliance with Laws Regulations…………………………... 28

B. Vendor Qualifications…………………………………………... 30

C. Responsibilities of Parties……………………………………... 31

D. Evaluation Process…………………………………………….. 33

V. ADDITIONAL PURCHASING FORMS

A. Proposal Specifications Requirement Form…………………. 34

B. Bid Sheets……………………………………………………….. 35

C. Request for References……………………………………….. 36

D. Questionnaire…………………………………………………… 37

E. Proposal Checklist……………………………………………… 38

EDINBURG CISD - 2025

RFP 25-22, E-RATE 28 (YEAR 2025) BASIC MAINTENANCE

STANDARD TERMS & CONDITIONS

(REVISED JANUARY 2024)

PLEASE READ THE FOLLOWING CAREFULLY, AND RETURN THE SIGNATURE PAGE WITH YOUR BID OR PROPOSAL.

The following terms and conditions are requirements that are binding upon the vendor awarded the proposal and they communicate the Edinburg

School District's expectations in regard to the bidder's performance in connection with the district's purchase.

Seller of Package Goods: Seller will package goods in accordance with good commercial practice. Each shipping container shall be

clearly and permanently packed as follows:

a. Seller's name and address:

b. Consignee's name, address and purchase order or purchase release number and the supply agreement number if applicable;

c. Container number and total number of containers, e.g. box 1 of 4 boxes; and the number of the container bearing the packing slip.

d. Seller shall bear cost of packaging unless otherwise provided.

e. Goods shall be suitably packed to secure lowest transportation costs and to conform to requirements of common carriers and any

applicable specifications.

f. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists.

Shipment under Reservation Prohibited: Seller is not authorized to ship the goods under reservation and no tender of a bill of lading will

operate as a tender of goods.

Title and Risk of Loss: The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession

of the goods at the point or points of delivery.

Delivery Terms and Transportation Charges: F.O.B. Destination Freight Prepaid unless terms are specified otherwise in proposal:

No Placement of Defective Tender: Every tender or delivery of goods must fully comply with all provisions of this contract as to time of

delivery, quality and the like. If a tender is made which does not fully conform, this shall constitute a breach and Seller shall not have the

right to substitute a conforming tender provided, where the time for performance has not yet expired, the Seller may reasonably notify Buyer

of his intention to cure and may then make a conforming tender within the contract time but not afterward.

Place of Delivery: The place of delivery shall be that set forth on the purchase order. Any change thereto shall be effected by modification

as provided for in Clause 20, "Modifications," hereof. The terms of this agreement are "no arrival, no sale."

Invoices: Seller shall submit separate invoices, in duplicate, on each purchase order after each delivery. Invoices shall indicate the

purchase order number, shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the

freight weight bill when applicable, should be attached to the invoice. Mail to:

Edinburg Consolidated Independent School District

Attn.: Accounts Payable Department

Drawer 990

Edinburg, Texas 78540-0990

Payments: The payment shall not be due until the above instruments are submitted after delivery. Suppliers should keep the Accounts

Payable Department advised of any changes in your remittance addresses.

Taxes: Do not include Federal Excise, State or City Sales Tax. School District shall furnish tax exemption certificate, if required.

10.

Gratuities: The Buyer may, by written notice to the Seller, cancel this contract without liability to Seller if it is determined by Buyer that

gratuities, in the form of entertainment, gifts, or otherwise, were offered or given by the Seller, or any agent, or representative of the Seller,

to any officer or employee of the School District with a view toward securing a contract or securing favorable treatment with respect to the

awarding or amending or the making or any determinations with respect to the performing of such a contract. In the event this contract is

canceled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold the

amount of the cost incurred by Seller in providing such gratuities.

11.

Special Tools and Test Equipment: If the price stated on the face hereof includes the cost of any special tooling or special test equipment

fabricated or required by Seller for the purpose of filling this order, such special tooling equipment and any process sheets related thereto

shall become the property of the Buyer and to the extent feasible shall be identified by the Seller as such.

12.

Warranty Price: The price to be paid by the Buyer shall be that contained in Seller's proposal which Seller warrants to be no higher than

Seller's current prices on orders by others for products of the kind and specification covered by this agreement for similar quantities under

similar or like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to

the Seller's current prices on orders by others, or in the alternative, Buyer may cancel this contract without liability to Seller for breach or

Seller's actual expense. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure this

contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee excepting bona fide employees of

bona fide established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach or violation

of this warranty, the Buyer shall have the right in addition to any other right or rights to cancel this contract without liability and to deduct

from the contract price, or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee.

EDINBURG CISD - 2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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E-Rate 28 (Year 2025), Basic Maintenance (E-Rate & Related Services)

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