One (1) Powered Stair Chair

PPPUUURRRCCCHHHAAASSSIIINNNGGG DDDEEEPPPAAARRRTTTMMMEEENNNTTT
COUNTY OF STEUBEN
3 EAST PULTENEY SQUARE
BATH, NEW YORK 14810-1510
(607) 664-2484
LEGAL NOTICE
The Public Safety & Corrections Committee of the Steuben County Legislature and the
Steuben County Director of Emergency Services will receive competitive sealed bids per
specifications for One (1) Powered Stair Chair; document #GC-26-016-B.
Bid documents are available at the Purchasing Department, 3 East Pulteney Square,
Bath, New York. Telephone number: 607-664-2484. These documents are also
available on the Steuben County website at www.steubencountyny.gov.
Interested parties assume all responsibility to acquire bid information and forms.
Bids will be received at the Purchasing Department until 1:30 P.M. local time on
Thursday April 30, 2026, at which time and place all bids will be publicly opened and
read.
To be considered, bids must be submitted on Steuben County bid forms and delivered
in a sealed opaque envelope.
Dated: April 6, 2026
___________________
Jean A. Peterson
Interim Director of Purchasing
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GENERAL TERMS AND CONDITIONS
1. Objective:
This bid document is published to obtain competitive prices for a powered stair
chair system for patient transport.
2. Acquisition of Bid Documents:
a) Bid documents are available at the Steuben County Purchasing
Department, 3 East Pulteney Square, Bath, New York. The office is open
Monday - Friday, 8:30 A.M. - 4:30 P.M., except holidays. Telephone
number is 607-664-2484. These documents are also available on the
internet; Steuben County website at www.steubencountyny.gov.
b) Each contractor bears sole responsibility for acquisition of bid documents.
Request for bid documents to be forwarded is neither a guarantee nor an
incurred obligation on the part of Steuben County to ensure contractor's
receipt of bid documents; timely or otherwise.
c) Receipt of these bid documents, unsolicited or otherwise, shall not be
construed a pre-determination of contractor's qualifications to receive a
contract award. Nor shall said receipt of these bid documents be
interpreted as an endorsement that the recipient's equipment, materials,
products, and/or services are in compliance with the bid specifications.
3. Document Number:
a) This document has been assigned the following number: GC-26-016-B.
b) Relevant award(s), contract(s), agreement(s), correspondence, etc. shall
reference the assigned document number.
b) It shall be understood by all interested parties that unless amended by,
and only to the extent amended by, the Director of Purchasing, this
document (as well as all requirements set forth herein) shall become an
integral component of any and all relevant contract(s)/purchase
order(s)/agreement(s).
4. Examination, Interpretation, Correction of Bid Documents:
Each contractor shall examine all bid documents and judge all matters relating to
the adequacy and accuracy of such documents. Any inquiries, suggestions or
requests concerning interpretation, clarification or additional information
pertaining to this bid solicitation shall be in writing and submitted to the
Purchasing Department. The County shall not be responsible for oral
interpretations given by any county employee, representative or others. The
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issuance of written addendum/addenda is the only official method whereby
interpretation, clarification or additional information can be given.
5. Requirements:
a) Prevailing Law -
To all interested parties - any and all requirements specified herein
notwithstanding, it is Steuben County's intent that, in all instances and
under any circumstance, the law of the land shall be in force. Steuben
County does not knowingly request nor does it knowingly authorize
action(s) which are contrary to the laws, regulations, mandates and all
such statutes which are in force at any time during the term of any
contract awarded as a result of this bid solicitation. Laws, regulations,
mandates and all such statutes as promulgated by authorized government
entities shall prevail.
b) Requirements -
It shall be understood and agreed by all interested parties that, unless
amended (specifications modified and/or waived) by Steuben County, and
only to the extent amended by the County, any and all information
contained in this bid document is to be considered an essential component
of the bid document and subsequent contract(s) and that the bid
document as published or amended represents the requirements
acceptable to Steuben County.
However, any and all requirements specified herein notwithstanding, it
shall be understood and agreed by all interested parties that the following
shall apply:
Steuben County reserves as its right, the right to amend (modify and/or
waive) specifications where such amendment;
1) does not alter the essential nature and/or performance (the form,
function, and utility) of the equipment, product, or service.
2) encourages the proffer of equivalent equipment, product, or service
from interested contractors and manufacturers.
c) Unless amended (specifications modified and/or waived) by the County,
and only to the extent amended by the County, this document (all
information, terms and conditions, requirements, specifications, and
addendum/addenda) shall prevail. If amended, said document as
amended shall prevail.
1) Award of a bid shall not be construed as approval, by the County,
for the contractor to deviate from this document; regardless of
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whether said deviation(s) is stated in the contractor's
attachment(s) to its bid.
2) Further, the County shall not be bound by the contents and
language expressed in the contractor's bid attachment(s) to its bid;
including any attachment(s) submitted to the contractor by
manufacturers, sub-contractors, suppliers, and other parties.
6. Preparation of Bid Documents:
Bids must be submitted on the forms provided in the bid documents and
prepared in the following manner:
a) All bid forms shall be legibly completed using a permanent medium (e.g.
ink, typewriter, laser printer, etc.).
1) If the submittal of unit price(s) is a requirement, said unit price(s)
shall prevail.
2) All mathematical functions (extensions, additions, etc.) are subject to
audit.
3) In the event of a discrepancy between the price in words and that
in figures, the lower price shall be considered the price bid.
4) Each price bid shall be expressed as a numerical dollar value;
indicators such as ditto marks, arrows, etc. are not acceptable.
b) All forms requiring the contractor's signature shall be signed by the
contractor or the contractor's authorized representative. Erasures and/or
alterations shall be initialed by the individual whose signature appears on
the bid forms.
c) The contractor shall submit the bid in accordance with the bid documents
and shall not make any changes in the wording of the bid forms or make
any stipulations or qualify the bid in any manner.
d) Unless otherwise specified by Steuben County, all bids are required to be:
FOB Destination, freight allowed. Destination to be designated by the
County.
e) All bids shall be firm for a period of forty-five (45) days from the bid
opening date; during which time the County shall render its decision.
7. Non-Collusive Bidding Clause and Certificate:
a) Clause -
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"By submission of this bid, each contractor and each person signing on
behalf of any contractor certifies, and in the case of a joint bid, each party
thereto certifies as to its own organization, under penalty of perjury, that
to the best of knowledge and belief:
1) The prices in this bid have been arrived at independently without
collusion, consultation, communication or agreement, for the purpose
of restricting competition, as to any matter relating to such prices
with any other contractor or with any competitor;
2) Unless otherwise required by law, the prices which have been quoted
in this bid have not been knowingly disclosed by the contractor and
will not knowingly be disclosed by the contractor prior to opening,
directly or indirectly, to any other bidder or to any competitor; and
3) No attempt has been made or will be made by the contractor to
induce any other person, partnership or corporation to submit or not
to submit a bid for the purpose of restricting competition."
b. The contractor shall submit a signed and dated Non-Collusive Bidding
Certificate with its bid. Said certificate is mandated by Chapter 956 of the
Laws of New York State, pursuant to Section 103-D of the General
Municipal Law. Reference the "NON-COLLUSIVE BIDDING CERTIFICATE"
form included in this bid document.
8. Hold Harmless Clause and Form:
a) Clause -
"The contractor agrees that it shall at all times save harmless the County
of Steuben from all claims, damages or judgements or for the defense or
payment thereof, based on any claim, action or cause of action
whatsoever, including any action for libel, slander, or personal injury, or
any affiliated claims, by reason of any act or failure to properly act on the
part of the contractor and in particular as may arise from the performance
under this contract. In the event of an injury by the subcontractor or its
employees, they shall cause notice to be served upon the County within
twenty-four (24) hours of any such injury."
b) The contractor shall submit a signed and dated Hold Harmless Clause
form with its bid. Reference the "HOLD HARMLESS CLAUSE" form included
in this bid document.
9. Iranian Energy Sector Divestment Certification:
Contractor hereby represents that said contractor is in compliance with New York
State General Municipal Law Section 103-g entitled "Iranian Energy Sector
Divestment".
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By submission of this bid, each contractor and each person signing on behalf of
any contractor certifies and in the case of a joint bid, each party thereto certifies
as to its own organization, under penalty of perjury, that to the best of its
knowledge and belief, that each bidder is not on the list created pursuant to NYS
Finance Law Section 165-a(3)(b).
The contractor shall submit a signed, notarized and dated Iranian Energy Sector
Divestment Certification with its bid.
Said certificate is mandated by Section 103-g of the General Municipal Law.
Reference the Iranian Energy Sector Divestment Certificate form included in this
bid document.
10. Prevention of Sexual Harassment:
Contractor hereby represents that said contractor is in compliance with New York
State Labor Law Section 201-g entitled "Prevention of Sexual Harassment".
Contractor offering to provide services pursuant to this contract, as a Consultant,
joint venture consultant, subcontractor, attests that its performance of the
services outlined in this contract has a written policy addressing sexual
harassment prevention in the workplace and provides training, which meets the
New York State Department of Labor's model policy and training standards, to all
employees on an annual basis.
Furthermore, by submission of this Expression of Interest procurement
document, each contractor and each person signing on behalf of any contractor
certifies, and in the case of a joint submission each party thereto certifies its own
organization, under penalty of perjury, that the submitter has and has
implemented a written policy addressing sexual harassment prevention training
to all of its employees. Such policy shall at minimum meet the requirements of
Section Two Hundred One - g of the New York State Labor Law (NYS Labor Law
201-g).
11. Insurance:
a) This quote document includes an information sheet entitled: STEUBEN
COUNTY STANDARD INSURANCE REQUIREMENTS. These requirements
establish the minimum insurance(s) which the contractor(s) shall have in
effect prior to entering into a contract to do business with Steuben
County. Said insurance(s) are required to remain in effect throughout the
term of the contract(s).
In the event that the contractor's insurance lapses during the term of the
contract, the County reserves, as its right, the right to cancel the
contractor's contract(s) and to purchase the contracted
product(s)/service(s) on the open market; with any increase in cost(s) to
Steuben County being charged to the contractor. Credit shall not be
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issued to the contractor where open market cost(s) to the County are less
than the cost(s) contracted with the contractor.
b) Steuben County shall be named as an additional insured in the
contractor's policy for all intents and purposes of contract(s) issued as a
result of an award of this quote. The quote document number and quote
title shall be referenced in the description/additional comments section of
the certificate of insurance form.
Additional insured and certificate holder must only read: Steuben County,
3 East Pulteney Square, Bath, N.Y. 14810.
c) Each contractor shall submit an original of its Certificate of Insurance
(which indicates the contractor's compliance with the above sections a)
and b) to Steuben County Purchasing Department, 3 East Pulteney
Square, Bath, New York 14810.
d) The Certificate of Insurance must be approved by the County Risk
Manager prior to the contractor's acting on and/or performing any of the
obligations it incurred as a result of the award and/or contract.
e) Self-employed persons must carry Worker's Compensation coverage as
directed by the Steuben County Risk Manager. Contractor shall submit an
original Certificate of NYS Worker's Compensation Insurance Coverage
form WC 88 31 21 C, which indicates the contractor's compliance, to be
approved by the County Risk Manager prior to the contractor's acting on
and/or performing any of the obligations it incurred as a result of the
award and/or contract.
f) Worker's Compensation Insurance Exemption: Contractors claiming to be
exempt from the requirement to carry/provide Workers' Compensation
Insurance shall submit a fully executed CE-200 form; the form to be
complete, notarized, and stamped as received by the New York State
Workers' Compensation Board.
g) OSHA Training: Wherein a contractor and Steuben County are both
parties to a contract involving a public works project with an aggregate
dollar value of two hundred fifty thousand dollars ($250,000.00) or more;
said contract shall be understood, by all parties, to include "the provisions
that all of the contractor's and sub-contractor's laborers, workers, and
mechanics shall be certified as having successfully completed a ten (10)
hour OSHA approved course in construction safety and health." Such
requirement having been mandated by the New York State Laws of 2007,
chapter 282.
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In those instances where a quote submittal is required, said
certification(s) shall be included with the contractor's submittal. The
contractor shall not allow participation in the contracted work by its non-
certified staff; i.e. all of the contractor's non-certified laborers, workers,
and mechanics.
12. Sales Tax Exemption:
The County is exempt from payment of sales and compensating use taxes of the
State of New York and of cities and counties within the State of New York.
13. NYS Labor Law; Prevailing Wage and Supplements:
a) The attention of each and all contractors is directed to Articles 8 and 9 of
the New York State Labor Law in general, but also specifically with regard
to - Prevailing Wage and Supplements. Steuben County does, in good
faith, identify those projects/services it believes to be - Prevailing Wage
and Supplements projects/services. The failure of Steuben County to
accurately assess the wage status of a particular project/service shall not
relieve the contractor of its responsibility to perform in accordance with
the above referenced articles. Interested parties are directed to contact
the NYS Department of Labor, Binghamton District Office at (607) 721-
8005 for a determination of project/service status.
b) All interested parties (including, but not limited to, contractors and sub-
contractors) shall note, understand and comply with the following: In the
event the New York State Department of Labor amends the Prevailing
Wage Rate Schedule applicable to contracts entered into as a result of an
award of this bid solicitation document, said interested party(ies) that are
required to pay Prevailing Wages and Supplements shall be required to
pay said Prevailing Wages and Supplements in accordance with the most
current, applicable Prevailing Wage Rate Schedule in effect at the time the
work is performed.
c) The General Provisions of Laws Covering Workers; NYS-DOL requires as
follows: "Every contractor and subcontractor shall submit to the
Department of Jurisdiction (i.e. Steuben County), within thirty (30) days
after issuance of its first payroll and every thirty (30) days thereafter, a
transcript of the original payrolls, subscribed and affirmed as true under
penalty of perjury. The Department of Jurisdiction (i.e. Steuben County)
shall receive and maintain such payrolls." As provided for, by the above
referenced provisions, Steuben County is authorized to withhold
payment(s) to contractors who are not in compliance with all NYS
Department of Labor Law(s); with specific attention to Articles 8 and 9.
Therefore, Steuben County shall withhold payment(s) to contractors who
have not submitted the initial Certified Payroll and the periodic Certified
Payroll(s) as required herein.
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d) The contractor shall be required to pay prevailing wage and supplements
in accordance with NYS Labor Law Articles 8 and 9.
14. Equivalents:
Where, in the bid documents, one certain kind, type, brand, technology or
product manufacturer is named, it shall be regarded as the required standard of
quality. It is not meant to exclude competition in any way. Similar equipment,
products, or service, which are equal in quality, performance, compatibility and
equally adaptable for the intended purposes, as determined by the County, and
are submitted as specified in the bid documents, will be considered and may be
accepted. The decision of the County as to equal will be final.
15. Supportive Documentation:
In addition to specifications stated herein, all equipment/material/products/
services shall meet or exceed current standards of the industry. All technical
tolerances, ratings, power outputs or any technically specified criteria contained
within these specifications are considered to be within the current state of the art
and are currently being met by commercially available equipment/material/
products/services. The fact that a manufacturer chooses not to produce
equipment/material/products to meet these specifications shall not be considered
sufficient cause to adjourn these specifications as restrictive. Contractor shall
offer the equipment/material/products/services which come closest to meeting
these specifications.
Where deviation(s) from the specifications contained herein is necessary, the
contractor shall note such deviation(s). Contractor shall include supportive
documentation that clearly indicates the equipment/material/products/services
they bid are equivalent to that specified herein. Failure to detail all such
deviations will comprise sufficient grounds for rejection of the entire bid.
16. Protection from Claim Against, "Or Equal":
In the event of any claim concerning or relating to the issue of "equal or better"
or "equal", the contractor agrees to hold the County of Steuben free and
harmless from any and all claims for loss or damage arising out of this
transaction for any reason whatsoever. The County is to be free and harmless
for any and all legal fees and court costs.
17. Addendum/Addenda:
a) If an addendum has been issued prior to the County's receipt of bids;
Steuben County shall attempt to notify potential contractors known to
have received the bid documents and whose contact information is on file
with the County. Steuben County does not ensure the potential
contractors receipt of addendum. It shall be the responsibility of each
contractor, prior to submitting its bid, to contact the Director of
Purchasing (607) 664-2484, to determine if an addendum has been
issued.
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b) Addenda shall be available for review and/or copy at the Purchasing
Department, Room No. 217 of the Steuben County Office Building located
in Bath, New York.
c) It is a requirement that the contractor sign, date, and include the
addendum with its bid submittal.
18. Multiple/Alternate Bid Submittal(s):
For those contractors intending to submit multiple/alternate bids in response to
this bid solicitation; the contractor is required and shall submit a completed bid
documents packet for each bid submitted. Note: However, if there is a bid
surety requirement, one (1) bid surety instrument, written for the highest
required amount, shall suffice.
19. Submittal of Bid(s):
a) For each bid it submits, the contractor shall submit two (2) sets of its bid;
including all required documents (e.g. signed clauses, statements, forms,
bonds, insurance, manufacturer's specifications, etc.)
1) One (1) set shall be stamped (or otherwise indicated) as being the
"ORIGINAL."
2) One (1) set shall be stamped (or otherwise indicated) as being the
"DUPLICATE" or "COPY."
3) Information presented in the "ORIGINAL" set of the bid submittal
shall prevail.
b) Requirements for addressing the bid submittal envelope:
1) The bid shall be submitted in a sealed opaque envelope marked on
the outside with the contractor's name and address and the
designation: "Sealed Bid - Two (2) Powered Stretchers"
2) The envelope shall be addressed to Jean A. Peterson, Interim
Director of Purchasing, Steuben County Office Building, 3 East
Pulteney Square, Bath, New York 14810.
c) Bids shall be received at the Purchasing Department, Room #217 of the
Steuben County Office Building, at the designated date and time; and at
that time bids shall be opened and read publicly.
d) Facsimile or other electronically transmitted bids are not acceptable and
shall be rejected.
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