On-Call Traffic Signal Maintenance
| Location: | Tennessee |
|---|---|
| Posted: | Jun 22, 2026 |
| Due: | Jul 15, 2026 |
| Agency: | Mount Juliet city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | P-480 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
P-480
|
| Bid Title: |
On-Call Traffic Signal Maintenance
|
| Category: | Services |
| Status: | Open |
| Bid Recipient: | Dana Hire, Finance Director |
|
Attachment Preview
REQUEST FOR BIDS
FOR THE CITY OF MT. JULIET, TN
Request for Bid
ON-CALL TRAFFIC SIGNAL MAINTENANCE
Issued By:
City of Mt. Juliet, TN
2425 N. Mt. Juliet Rd.
(615) 754-2554
Date of Issue: June 17, 2026
Bid Due Date: 7/15/2026 1:30 PM CST
Bids must be in sealed envelope
Clearly Marked
“ON-CALL TRAFFIC SIGNAL MAINTENANCE”
Dated 7/15/2026 1:30 PM
Delivered to:
Attn: Finance Director
City of Mt. Juliet
2425 N. Mt. Juliet Rd.
Mt. Juliet, TN 37122
NLT 7/15/2026 1:30 PM CST
City of Mt. Juliet Finance Department
2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122
Phone: 615-754-2554 | Fax: 615-754-7225
Background of the City of Mt. Juliet, TN
The City of Mt. Juliet, TN is located in the Nashville, TN metropolitan area. The city had a population of
39,000+ according to the 2022 National Census and is one of the fastest growing cities in the State of
Tennessee. The city has 4 elected commissioners and an elected mayor, which comprise the governing body.
The governing body hires a professional City Manager as the chief administrative official. The City Manager is
responsible for all city personnel. The city currently provides public safety, building inspection and codes
enforcement, public works, parks and recreation, and administrative functions.
General Bid Information
Sealed bids for “ON-CALL TRAFFIC SIGNAL MAINTENANCE” will be received at the office of the City
of Mt. Juliet Finance Department at 2425 N. Mt. Juliet Rd, Mt. Juliet, Tennessee 37122, Attention: Dana Hire,
on or before 7/15/2026 1:30 PM, CST, and immediately thereafter all bids will be publicly opened and read
aloud. Please contact Matthew White at mwhite@mtjuliet-tn.gov or 615-773-7957 should you have any
questions.
BID FORMS
One paper copy of the bid is required. All paper bids must have the name of the project, and the bid due date on
the outside of the envelope. Paper bid must be signed by authorized representative of company/business placing
bid at time bid is received by the City of Mt. Juliet. Bidder will show evidence of license, expiration date and
classification if required and when applicable. Bidder is familiar with all laws and regulations that may affect
cost, progress, and performance of the work, including BABAA requirements.
Special Notice on Iran
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case
of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its
knowledge and belief that each bidder is not on the list created pursuant to §12-12-106.
Special Notice on Israel
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case
of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of
its knowledge and belief for submissions in excess of $250k, unless the contractor has fewer than 10 employees,
each bidder is not currently engaged in, and will not for the duration of the contract engage in, a boycott of
Israel.
SUBMISSION
It shall be the responsibility of the bidder to submit a bid response which complies with: the conditions and
specifications of the Request for Bids; policies and procedures of the City of Mt. Juliet and applicable laws of the
State of Tennessee: and any other applicable laws, regulations and requirements. The bidder must provide
ONLY a unit price for each item listed on the Bid Tabulation sheet. The City of Mt. Juliet will determine
the lowest bid by inputting historically used and/or projected quantities for each item on the Bid Tabulation
to determine unit bid subtotals and the bid grand total. Evaluation and award of bids will be made to one
bidder meeting the requirements of the City of Mt. Juliet.
City of Mt. Juliet Finance Department
2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122
Phone: 615-754-2554 | Fax: 615-754-7225
BID REJECTION
The City reserves the right to reject any or all bids, combinations of items, or lot(s), and to waive defects or
minor informalities. The City is a member of certain coalitions and has access to the pricing provided by state
contracts. The published prices by the state or any of the coalitions for RFB items shall be considered a sealed
bid which the City may accept. Any other bid that is not sealed will “NOT” be accepted. Any bid received after
time and date indicated will be discarded.
Bidders may not restrict the rights of the City or otherwise qualify their bids. If a Bidder does so, the City may
determine the bid to be a nonresponsive counteroffer, and the bid may be rejected.
The City reserves the right, at its sole discretion, to waive variances in bids provided such action is in the best
interest of the City. Where the City waives minor variances in bids, such waiver does not modify the RFB
requirements or excuse the Bidder from full compliance with the RFB. Notwithstanding any minor variance, the
City may hold any Bidder to strict compliance with the RFB. In the event of multiple line items or interchangeable
items, the city reserves the right to select items from multiple bidders.
Bidders must comply with all of the terms of this RFB and all applicable state laws and regulations. The City may
reject any bid that does not comply with all of the terms, conditions, and performance requirements of this RFB.
PAYMENT FOR CITY PURCHASES
Purchase orders will be issued after the RFB is reviewed and payment will be made by the City of Mt. Juliet 30
days after commodities and/or services have been received, accepted, and properly invoiced as indicated in the
contract and/or purchase order. Invoices must bear the purchase order number where applicable.
IDEMNIFICATION
The Contractor/Vendor shall indemnify, hold harmless, and defend the contracting agency from and against any
claim of, or liability for error, omission or negligent act of the Contractor/Vendor under this agreement. The
Contractor/Vendor shall not be required to indemnify the contracting agency for a claim of, or liability for, the
independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error
or omission of the Contractor and the independent negligence of the Contracting agency, the indemnification and
hold harmless obligation shall be apportioned on a comparative fault basis. “Contractor” and “Contracting
agency”, as used within this and the following article, include the employees, agents and other contractors who
are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the
Contracting agency’s selection, administration, monitoring, or controlling of the Contractor and in approving or
accepting the Contractor’s work. On-site vendors are required to provide proof of insurance (general liability,
workers comp, auto and excess). On-site vendor will add the City of Mt. Juliet as an additional insurer if
requested.
COMPLIANCE
In the performance of a contract that results from this RFB, the contractor must comply with all applicable federal,
state, and city regulations, codes, and laws; and be liable for all required insurance, licenses, permits and bonds;
and pay all applicable federal, state, and city taxes.
SUITABLE MATERIALS, ETC.
City of Mt. Juliet Finance Department
2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122
Phone: 615-754-2554 | Fax: 615-754-7225
Unless otherwise specified, all materials, supplies or equipment offered by a bidder shall be new, unused, and of
the latest edition, version, model or crop and of recent manufacture. Unless otherwise specified in the RFB,
product brand names or model numbers are examples of the type and of product quality required, and are not
statements of preference. If the specifications describing an item conflict with a brand name or model number
with a description of the item, the specifications govern. Reference to brand name or number does not preclude
an offer of a comparable or better product, if full specifications and descriptive literature are provided for the
product. For example, if the specifications call for 98 decibel alarm and the product offered has only 95, the city
reserves the right to consider the 95 decibel alarm offering as adequate. Failure to provide such specifications and
descriptive literature may be cause for rejection of the offer.
FIRM OFFER
For the purpose of award, offers made in accordance with this RFB must be good and firm for a period of ninety
(90) days from the date of quote opening or the date of complete delivery of the order placed whichever is later.
The city anticipates selection within 10 business days.
BID PREPARATION COSTS
The City is not liable for any costs incurred by the bidder in quote preparation.
CONFLICT OF INTEREST
An elected or appointed official, or employee of the City of Mt Juliet may not seek to acquire, be a party to, or
possess a financial interest in, this contract if (1) the elected or appointed official, or employee is an employee of
the administrative unit that supervises the award of this contract; or (2) the elected or appointed official, or
employee has the power to take or withhold official action so as to affect the award or execution of the contract.
Non-controlling ownership in stock of publicly held companies or ownership of mutual funds shall not be
considered as a financial interest.
DEFAULT
In case of default by the contractor/vendor, for any reason whatsoever, the City of Mt Juliet may procure the
goods or services from another source and hold the contractor/vendor responsible for any resulting excess cost
and may seek other remedies under law or equity.
CONTINUING OBLIGATION OF CONTRACTOR
Notwithstanding the expiration date of a contract resulting from this RFB the contractor/vendor is obligated to
fulfill its responsibilities until warranty, guarantee, maintenance and parts availability requirements have
completely expired.
BILLING INSTRUCTIONS
Invoices must be billed to the Public Works department at the address shown on the individual Purchase Order,
Contract Award or Delivery Order. Questions concerning payment should be addressed to the Finance
Department of the City of Mt. Juliet.
DISCRIMINATION CLAUSE
City of Mt. Juliet Finance Department
2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122
Phone: 615-754-2554 | Fax: 615-754-7225
The City of Mt. Juliet is an equal opportunity entity and does not discriminate on the basis of age, race, sex,
national origin, religion or disability in admission to, access to, or operations of its programs, services, activities,
or in its awarding of such bids.
BID SPECIFICATIONS
Contractor
will furnish and maintain in place all necessary traffic control devices in
accordance with the current M.U.T.C.D. with all costs included in the bid unit
prices.
Contractor
will furnish all materials and perform all work in compliance with applicable
sections of the T.D.O.T. specifications dated January 1, 2021.
Contractor
must be licensed in accordance with the contractors licensing act of 1976 (ITCA
title 62, chapter 6) and qualified in the proper category for this work.
The Successful Bidder will be required to furnish payment and performance bonds and certificate of
insurance in adequate amounts.
BIDS WILL BE FOR A ONE-YEAR PERIOD: AUGUST 1, 2026 – JULY 31, 2027
The City of Mt. Juliet may elect to extend the time period of the contract on a yearly basis by
supplemental agreement, if agreed upon by both parties. All terms and conditions of the original
RFB shall remain in full force and effect, except insofar as specifically modified by the supplemental
agreement.
PROJECT DESCRIPTION
The Project generally consists of the furnishing of all materials, equipment, and labor for
the On-Call or as-needed maintenance of the City of Mt. Juliet’s Traffic Signal and/or Fiber Optic
Infrastructure.
No Bids will be received or accepted after the above-specified time for the opening of Bids. Bids
submitted after the designated hour will be deemed invalid and returned unopened to the Bidder.
Bid security shall be furnished in accordance with the Instructions to Bidders.
Company Name: ________________________________________________________________
Authorized Signature: ________________________________________________________________
Print Name: ________________________________________________________________
Title: ________________________________________________________________
Date: ________________________________________________________________
Address: ________________________________________________________________
City/State/Zip: ________________________________________________________________
City of Mt. Juliet Finance Department
2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122
Phone: 615-754-2554 | Fax: 615-754-7225
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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