DPW 26-10 2026 Paving Program

CITY OF GREENFIELD
Department of Public Works
CONTRACT DPW 26-10
ROADWAY RESURFACING AND RELATED WORK
VARIOUS LOCATIONS
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ADVERTISEMENT FOR BIDDERS
DEPARTMENT OF PUBLIC WORKS
189 Wells Street
Greenfield, MA 01301
Sealed Proposals addressed to the Department of Public Works, 189 Wells Street, Greenfield,
Massachusetts and endorsed "Proposal for Contract DPW 26-10, Roadway Resurfacing &
Related Work, Various Locations" will be accepted by the Department of Public Works in the
DPW Administration Building located next to the DPW Yard. Bids will be accepted until 2:00
p.m. on Thursday, October 22, 2026, at which time said bids will be publicly opened and read
aloud in the Administration Building Meeting Room.
Work consists of milling approximately 41,995 S.Y. of roadway, placement of approximately
4,642 tons of hot mix asphalt, and related work to include replacing worn castings and structure
adjusting.
MassDOT prequalification of contractors with the class of work as "Pavement - Surfacing" for
the project with an estimated value of $871,368.75 will be required.
Bid Security from the Contractor in the form of cash, certified check, treasurer's check, or
cashier's check, drawn upon a responsible bank in the Commonwealth of Massachusetts, or a bid
bond in the amount of five percent (5%) of the bid shall be made payable to the City of
Greenfield, Massachusetts and shall be enclosed with the bid.
Plans, specifications, and proposal forms will be emailed upon request by contacting
ian.hodgdon@greenfield-ma.gov or by downloading them from the City's Purchasing
Department's webpage at
https://greenfield-ma.gov/departments/procurement/current_bid_opportunities.php. To get on
the Bidder's List, proposers should contact the DPW at ian.hodgdon@greenfield-ma.gov or by
calling 413-772-1528 x6102. Plans and Specifications will be available starting Thursday,
October 1, 2026.
Attention is called to the following:
A. Bids for this project are subject to the provisions of the Massachusetts General Laws
Chapter 30, Section 39M, as amended.
B. Wages are subject to Massachusetts minimum wage rates as per M.G.L. Chapter 149,
Section 26 to 27H inclusive.
C. All pertinent regulations ordinances and statutes of the City of Greenfield and the State of
Massachusetts will be rigidly enforced.
D. The successful bidder must comply with Chapter 151B as amended, of the Massachusetts
General Laws and with the provisions of Executive Order No. 74, as amended by
Executive Order No. 116 dated May 1, 1975 pertaining to Equal Opportunity Anti-
Discrimination and Affirmative Action.
A Performance Bond and a Labor and Materials (Payment) Bond in the full amount of the
contract, will be required of the successful bidder.
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The responsible and eligible bidder offering the lowest price shall be awarded the project, subject
to the availability of funding. The City of Greenfield reserves the right to reject any or all bids or
to waive any informalities in the bidding, if it be in the public interest to do so.
The Contract/Bid/Proposal awarding authority is:
City of Greenfield
Department of Public Works
Greenfield, Massachusetts
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SECTION 1
INFORMATION FOR BIDDERS
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SECTION 1
INFORMATION FOR BIDDERS
1.1 The scope of this Contract consists of furnishing all materials and labor necessary for the
completion of the Work as specified herein. The Work consists of resurfacing streets, as
listed in Appendix B, as well as cold planing, furnishing and replacing castings, adjusting
structures, and related work to include sweeping of streets in preparation of paving.
Prior to invoicing, the Contractor shall submit to the Owner a breakdown of all
associated costs per street for all items listed. Individual load slips for HMA and
tack coat shall be submitted to the DPW along with the payment application.
Scope of Work:
Adams Road from Lover's Lane to #353 Adams Road
**MUST BE COMPLETED 2026**
Length - 1626', Width - 28', Area - 45528 SY
- Mill to a depth of 2 inches
- Replace worn castings as directed
- Adjust structures as needed
- Sweep street in preparation of HMA overlay
- Tack coat surface
- Place 2-inch top course
Camp Ave
Length - 329', Width - 16', Area - 5264 SY
- Mill to a depth of 2 inches
- Replace worn castings as directed
- Adjust structures as needed
- Sweep street in preparation of HMA overlay
- Tack coat surface
- Place 2-inch top course
Earl Ave
Length - 308', Width - 22', Area - 6776 SY
- Mill to a depth of 2 inches
- Replace worn castings as directed
- Adjust structures as needed
- Sweep street in preparation of HMA overlay
- Tack coat surface
- Place 2-inch top course
Haywood St from Federal St to High St
Length - 1973', Width - 31', Area - 61163 SY
- Mill to a depth of 2 inches
- Replace worn castings as directed
- Adjust structures as needed
- Sweep street in preparation of HMA overlay
- Tack coat surface
- Place 2-inch top course
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Haywood St from High St to Parkway
Length - 275', Width - 31', Area - 8525 SY
- Mill to a depth of 2 inches
- Replace worn castings as directed
- Adjust structures as needed
- Sweep street in preparation of HMA overlay
- Tack coat surface
- Place 2-inch top course
Lampblack Road from #475 Adams Road to Bernardston Town Line
**MUST BE COMPLETED 2026**
Length - 7066', Width - 24', Area - 169584 SY
- Mill to a depth of 2 inches
- Replace worn castings as directed
- Adjust structures as needed
- Sweep street in preparation of HMA overlay
- Tack coat surface
- Place 2-inch top course
Lincoln Street
Length - 2033', Width - 26', Area - 52858 SY
- Mill to a depth of 2 inches
- Replace worn castings as directed
- Adjust structures as needed
- Sweep street in preparation of HMA overlay
- Tack coat surface
- Place 2-inch top course
Prentice Ave
Length - 445', Width - 19', Area - 8455 SY
- Mill to a depth of 2 inches
- Replace worn castings as directed
- Adjust structures as needed
- Sweep street in preparation of HMA overlay
- Tack coat surface
- Place 2-inch top course
Shelburne Road West from #538 Shelburne Road West to Shelburne Town Line
**ACCESS FROM TOWN OF SHELBURNE "OLD GREENFIELD RD."**
Length - 900', Width - 22', Area - 19800 SY
- Mill to a depth of 1.5 inches
- Replace worn castings as directed
- Adjust structures as needed
- Sweep street in preparation of HMA overlay
- Tack coat surface
- Place 1.5-inch top course
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1.2 The material hereunder shall be supplied and installed in a thorough, workmanlike
manner, and conform to standards prescribed or approved within these specifications.
Any reference to a specification or designation of the American Society for Testing and
Materials, ASHTO Specification, Massachusetts Department of Public Works
Specifications, refers to the most recent or latest specifications or designation. Where
names of specific products may be designated in these specifications or in the details
appearing on the drawings, the intent is to state the general type and quality of product
desired without ruling out use of other products of equal type and quality which have
been approved in writing by the Owner.
1.3 Contract Documents: The Advertisement for Bidders, GENERAL AND DETAIL
SPECIFICATIONS, and forms for Bid, may be obtained by contacting
ian.hodgdon@greenfield-ma.gov.
1.4 Questions Regarding Drawings and Documents. In general, no answers will be given to
prospective bidders in reply to an oral question if the question involves an interpretation
of the intent or meaning of the Drawings or other Contract Documents, or the equality or
use of products or methods other than those designated or described on the drawings or in
the specifications. Any information given to bidders other than by means of the
Drawings and other Contract Documents, including Addenda, as described below, is
given informally, for information and the convenience of the bidder only and is not
guaranteed. The bidder agrees that such information shall not be used as the basis of nor
shall the giving of any such information entitle the bidder to assert any claim or demand
against the Owner or the Engineer on account thereof.
To receive consideration, such questions shall be submitted in writing to the City at least
7 days before the established date for receipt of bids. If the question involves the equality
or use of products or methods it must be accompanied by drawings, specifications or
other data in sufficient detail to enable the City to determine the equality or suitability of
the product or method. In general, the City will neither approve nor disapprove particular
products prior to the opening of bids; such products will be considered when offered by
the Contractor for incorporation into the Work.
The City will set forth as Addenda, which shall become a part of the Contract
Documents, such questions received as above provided as in its sole judgment are
appropriate or necessary and its decision regarding each. At least three days prior to the
receipt of bids, the City will send a copy of these Addenda to those prospective bidders
known to have taken out sets of the Drawings and other Contract Documents.
1.5 Blank Form for Bid. All bids must be upon the blank form for bid annexed hereto, state
the proposed price of each item of the Work, both in words and in figures, and be signed
by the bidder with his/her business address and place of residence.
1.6 Withdrawal of Bids. Except as hereinafter in this subsection otherwise expressly
provided, once his/her bid is submitted and received by the City for consideration and
comparison with other bids similarly submitted, the bidder agrees that he/she may not and
will not withdraw it within 40 (forty) consecutive calendar days after the actual date of
the opening of bids.
Upon proper written request and identifications, bids may be withdrawn as follows:
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1. At any time prior to the designated time for the opening of bids.
2. Provided the bid has not therefore been accepted by the City, at any time subsequent
to the expiration of the period during which the bidder has agreed not to withdraw
his/her bid.
Unless a bid is withdrawn as provided above, the bidder agrees that it shall be deemed
open for acceptance until the AGREEMENT has been executed by both parties thereto or
until the Owner notified a bidder in writing, that his/her bid is rejected or that the Owner
does not intend to accept it. Notice of acceptance of a bid shall not constitute rejection of
any bid.
1.7 Ability and Experience of Bidder. No award will be made to any bidder who cannot
satisfy the City that he/she has sufficient ability and experience in this class of work and
sufficient capital and plant to enable him/her to prosecute and furnish the material and
work within a normal period of time. The City's decision or judgment on these matters
shall be final, conclusive, and binding.
1.8 Bids. The City may reject bids which in its sole judgment are either incomplete,
conditional, obscure or not responsive or which contain additions not called for, erasures
not properly initialed, alterations, or similar irregularities, or the City may waive such
omissions, conditions or irregularities.
1.9 The City of Greenfield reserves the right to reject any or all bids wholly or in part; to
waive technicalities and informalities; to amend and/or cancel the bid prior to the time of
opening; and to correct any award erroneously made as a result of a clerical error on the
part of the City.
1.10 Execution of Agreement. The bidder whose bid is accepted will be notified by letter and
agrees to duly execute the AGREEMENT, after notification, for a period ending as
specified on bid proposal forms.
1.11 Liquidated Damages. All work covered by this Contract is to be completed by
May 15, 2027. Should the Contractor fail to meet this date, his/her surety bond will be
called or a fine at $500.00 a day for every work day the paving is not completed. A
workweek is Monday through Friday.
1.12 Comparison of Bids. Bids will be compared and awarded on the basis of each individual
items unit price stated in the bid.
In the event there is a discrepancy in the bid between the unit prices written in words and
figures, the prices written in words shall govern.
The City agrees to examine and consider each bid submitted in consideration of the
bidder's agreements, as hereinabove set forth and as set forth in the BID.
1.13 Bid Security. Bid Security from the Contractor in the form of cash, certified check or
treasurer's or cashier's check drawn upon a responsible bank in the Commonwealth of
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Massachusetts or a bid bond in the amount of five percent (5%) of the bid shall be made
payable to the City of Greenfield, Massachusetts and shall be enclosed with the bid.
Each such check may be held by the City as security for the fulfillment of the bidder's
agreements as hereinabove set forth and as set forth in the BID. Should the bidder fail to
fulfill such agreements, his/her bid check shall become the property of the City as
liquidated damages; otherwise, the bid check shall be returned to the bidder as hereinafter
provided.
Bid checks will be returned to all except the three lowest bidders within three days,
Sundays and legal holidays excluded, after the Owner and the accepted bidder have
executed the AGREEMENT. In the event that the AGREEMENT has not been executed
by both the accepted bidder and the Owner within 40 consecutive calendar days after the
opening of bids, the bid check will be returned promptly upon demand of any bidder who
has not been notified of the acceptance of his/her bid
1.14 All questions relative to the specifications shall be directed to:
Ian Hodgdon
189 Wells Street
Greenfield, MA 01301
413-772-1528 x6102
ian.hodgdon@greenfield-ma.gov
1.15 Bidder is to list exceptions in detail of any and all material, item or design specifications
in their bid.
1.16 Disputes. In the event of any dispute as to any of the terms and conditions of this
Contract, it shall be determined in accord with the laws of the Commonwealth of
Massachusetts and the Courts of the Commonwealth of Massachusetts shall have
exclusive jurisdiction of the same.
1.17 Minimum Wage Rates. In the employment of mechanics, teamsters, chauffeurs, and
laborers in the construction of the public work projects, the Minimum Wage rates shall be
paid as issued by the Commissioner of Labor and Industries of Massachusetts, in
accordance with Sections 26 and 27 of Chapter 149, of the General Laws, as amended,
and as included in Appendix A.
1.18 Equal Employment Opportunity Anti-Discrimination and Affirmative Action. The
successful bidder must comply with Chapter 151B as amended, of the Massachusetts
General Laws and with the provisions of Executive Order No. 74, as amended by
Executive Order No. 116 dated May 1, 1975 pertaining to Equal Opportunity Anti-
Discrimination and Affirmative Action.
1.19 Price Adjustments. This Contract contains price adjustments for hot mix asphalt cement
mixtures, diesel fuel, and gasoline. For this project the base prices are as follows: liquid
asphalt $712.50 per ton, diesel fuel $4.693 per gallon, and gasoline $3.341 per gallon.
Period prices can be found on the MassDOT website under Highway Division, Manuals
and Publications, Construction Specifications, Price Adjustments, Current Price
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