RFB - Parks Facility Winterization & Dewinterization Services; Bids Due 9/16? AMENDED

Location:	Missouri
Posted:	Sep 1, 2026
Due:	Sep 16, 2026
Agency:	City of Salem
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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CITY OF SALEM, MISSOURI

REQUEST FOR BIDS

Title:

Date Issued:

Onsite Pre-Bid Meeting:

Due Date and Time:

Submit Sealed Bid To:

PARKS & RECREATION FACILITY

WINTERIZATION AND

DEWINTERIZATION SERVICES

August, 27, 2026

September 7 8, 2026; 10:00 am

(Swimming Pool Parking lot)

September 16, 2026; 3:00 PM

City of Salem, Missouri

Office of City Clerk

400 N. Iron Street

Salem, MO 65560

INTRODUCTION

The City of Salem, Missouri, through the Parks and Recreation Department, is requesting sealed

bids from qualified contractors to provide winterization and de-winterization services for

designated City of Salem Parks and Recreation facilities.

The successful bidder shall provide all labor, supervision, equipment, tools, materials,

transportation, and incidental services necessary to properly winterize the designated facilities and

return the facilities to operational condition during the subsequent de-winterization period.

The City intends to obtain competitive pricing for the facilities identified in this bid packet. Bidders

may submit pricing for individual facilities and/or all facilities. The City reserves the right to award

the work in the manner determined to be in the best interest of the City and in accordance with

applicable City purchasing policies.

Any questions regarding this request should be addressed to Melissa DuBois,

salemparks@salemmo.com , 573-247-6031. Please check our website at

https://www.salemmo.com/city/government/bids/index.php for the latest updates to this packet

prior to submitting your bid.

BACKGROUND INFORMATION

The City of Salem, Missouri, is in the middle of the Missouri Ozarks. The 2021 US Census, American

Community Survey estimates approximately 4,677 residents. The City of Salem, Missouri, is a

fourth-class city and operates under a Mayor/Board of Aldermen/City Administrator form of

government, providing a wide variety of public services, including police, parks and recreation, a

municipal airport, street maintenance, electric, water and wastewater treatment services.

SPECIFICATIONS

PROJECT LOCATIONS

Services under this bid will include the following Parks and Recreation facilities:

1. Alice Lou Craig Municipal Swimming Pool – Pool House

2. Park Restrooms

3. Park Ball Field Concession Stand/Restrooms

4. Al Brown Fields – Concession Stand and Restrooms

The contractor is responsible for becoming familiar with the facilities and existing plumbing

systems before submitting a bid.

MANDATORY PRE-BID FACILITY INSPECTION

Bidders are strongly encouraged to inspect the facilities before submitting a bid.

A bidder may request access to the facilities by contacting:

City of Salem Parks and Recreation Department

Phone: __573-247-6031____________

Email: _salemparks@salemmo.com__

The contractor shall be responsible for determining the nature and extent of the work necessary

to complete the services described in this bid packet.

Submission of a bid shall constitute the bidder's acknowledgment that the bidder has had an

opportunity to inspect the facilities and has sufficient information to prepare its bid.

No additional compensation will be approved solely because the contractor failed to inspect the

facilities or failed to identify reasonably observable conditions before submitting a bid.

FACILITY INVENTORY

The following inventory is provided to assist bidders in understanding the facilities included in

the project. The contractor shall verify the actual conditions and plumbing fixtures during the

facility inspection.

A. Alice Lou Craig Municipal Swimming Pool – Pool House

The Pool House includes:

• One concession area

• Two locker rooms

• Two shower room

• Women's restroom area, including:

o Three toilets/restroom fixtures as applicable

o Two sinks

• Men's restroom area, including:

o Two toilets

o One urinal

o Two sinks

• One family restroom, including:

o One toilet

o One sink

The Pool House may contain additional plumbing connections, valves, drains, water

lines, equipment, or fixtures that require winterization. The contractor shall inspect the

facility and include all necessary work to properly protect the plumbing system from

freezing.

B. Park Restrooms

The Park Restroom facility includes:

• Two restrooms

• Sinks

• One urinal

The contractor shall inspect the facility and identify all plumbing fixtures, water supply

lines, drains, traps, valves, and related components requiring winterization.

C. Park Concession Stand

The Park Concession Stand includes:

• One concession area

• Two restrooms

• Toilet stalls/fixtures

• Sinks

• Water fountain

• Associated water supply and drainage plumbing

The contractor shall inspect all plumbing serving the concession area and restrooms.

D. Al Brown Fields – Concession Stand and Restrooms

The Al Brown facility includes:

Concession Stand

• One concession area

• Associated plumbing fixtures and water lines

Women's Restroom

• Two toilet stalls

• One sink

Men's Restroom

• One toilet stall

• One urinal

• One sink

The contractor shall inspect the entire facility and include all necessary plumbing

winterization and de-winterization work.

GENERAL WINTERIZATION REQUIREMENTS

Winterization shall be performed after the facilities are closed for the season and at a time

coordinated with the Parks and Recreation Department.

The successful contractor shall:

1. Shut off water service to the applicable facility or plumbing system as directed by

the City.

2. Drain water from applicable plumbing supply lines.

3. Drain toilets and urinals.

4. Drain sinks and associated supply lines.

5. Drain shower lines and fixtures where applicable.

6. Drain concession plumbing and applicable fixtures.

7. Drain or protect plumbing equipment connected to the water system.

8. Blow out water lines using appropriate equipment when necessary.

9. Protect plumbing traps and fixtures from freezing.

10. Use plumbing-approved, non-toxic antifreeze where necessary and appropriate.

11. Ensure that antifreeze is used in accordance with manufacturer recommendations

and applicable regulations.

12. Properly winterize exposed plumbing and components.

13. Identify and report leaks, damaged fixtures, broken valves, deteriorated plumbing,

or other conditions discovered during the winterization process.

14. Notify the Parks and Recreation Department of any condition that could prevent

proper winterization.

15. Secure all valves and plumbing components as appropriate.

16. Leave each facility in a condition suitable for the winter season.

17. Provide the City with written notification when winterization has been completed.

The contractor shall not intentionally damage plumbing fixtures, valves, equipment,

walls, floors, or other City property while performing the work.

DE-WINTERIZATION REQUIREMENTS

De-winterization shall be performed at the beginning of the operating season at dates

coordinated with the Parks and Recreation Department.

The successful contractor shall:

1. Remove winterization materials as necessary.

2. Restore water service as directed by the City.

3. Open appropriate water supply valves.

4. Restore plumbing systems to normal operating condition.

5. Flush water lines and plumbing fixtures.

6. Fill and test toilets.

7. Fill and test urinals.

8. Fill and test sinks.

9. Fill and test showers.

10. Test concession plumbing and applicable fixtures.

11. Check all visible plumbing connections for leaks.

12. Check valves for proper operation.

13. Check drains for proper operation.

14. Identify any plumbing damage discovered during de-winterization.

15. Immediately notify the Parks and Recreation Department of significant leaks or

damage.

16. Correct minor problems caused by the contractor's work when included in the

scope of the bid.

17. Leave each facility clean, operational, and ready for use.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFB - Parks Facility Winterization & Dewinterization Services; Bids Due 9/16? AMENDED

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