Bid Request ? Hydronic Heating System Replacement

CHEBOYGAN COUNTY
REID BUILDING RFP Cheunty
INVITATION TO BID
Cheboygan County
CHEBOYGAN COUNTY BUILDING
870 S. Main St.
P.O. Box 70
County Building
H YDRONIC BASEBOARD HEATER
Cheboygan, MI 49721
SYSTEM REPLACEMENT
March 6, 2026

INVITATION TO BID
CHEBOYGAN COUNTY BUILDING HYDRONIC
BASEBOARD HEATER SYSTEM REPLACEMENT
PROJECT DESCRIPTION:
The project "CHEBOYGAN COUNTY BUILDING HYDRONIC BASEBOARD HEATER SYSTEM
REPLACEMENT.
1. Work Scope
The projects consist of design, supply and installation of replacement Hydronic Baseboard Heater
System and associated controllers and valves in the Cheboygan County Building to comply with
performance specifications that will provide energy efficient mechanical system replacement to a portion
of the Cheboygan County Building. Systems will be designed, replaced and/or added to for energy
efficiency.
Cheboygan County Building Hydronic Baseboard Heater System Replacement
Project will consist of removal and replacement of the majority of hydronic baseboard heater
system connected to central boiler system with removal of pneumatic controls with installation of
DDC controls:
Remove and Replace approximately 900 feet of baseboard fin tubing (see project area attached
(highlighted in yellow on floor plan including hall units).
Remove and Replace all pneumatic actuators (approximately 50), and valves leading to fin tubing
with DDC actuators and valves.
Remove and Replace all pneumatic thermostats (approximately 50) with DDC controls.
Remove and Replace Three Door Entry Units with all necessary valves, controls and thermostats.
Remove and Replace (3) Three (4) four-inch DEZURIK Valves and six gate valves with six ball valves
on lines less than (2) two inch" diameter.
Eliminate on second floor end of Treasure's/Clerk's Hall wall Hydronic unit.
Project should be designed- built to provide energy efficient heating to the Cheboygan County
Building.
All electrical, mechanical and plumbing supplies, labor, permits and equipment to complete project
shall be included in bid.
2. Design:
Contractor required to provide all necessary sealed engineering drawings/specifications by registered
architect/engineer to secure all necessary permits.
PROJECT LOCATION:
Cheboygan County Building 870 South Main St. Cheboygan, MI 49721
PUBLIC OPENING:
Sealed bids will be received at:
Cheboygan County Administrators Office
Room 132
870 South Main
P.O. Box 70
Cheboygan, MI 49721
Until 2:00 P.M. local time, Tuesday, April 21, 2026 directly after which the bids will be publicly opened and
read aloud.

EACH BIDDER IS REQUIRED TO VISIT THE SITE TO ENSURE UNDERSTANDING THE
PROJECT(s) SCOPE. The contractor, by submitting the bid to the county acknowledges the site
has been inspected.
BASIS OF BIDS:
Bids are solicited on a Lump Sum basis for the work items specified.
BID WITHDRAWAL:
Withdrawal of any bid is prohibited for a period of 50 days after the actual date of opening thereof.
OWNERS RIGHTS:
Reservation of Rights. The OWNER reserves the right to: accept the bid (s) deemed to be in the best
interest of the OWNER; award entire bid, split award of bidders, reject any and all bids; waive irregularities
in the bidding process or in any bid; rebid all or part of a project; negotiate with any bidder for a reduced
price, or for an increased price to include any alternates that the bidder may propose; reduce the scope of
the project, and rebid or renegotiate with any bidder regarding the revised project; and defer or abandon
the project. The OWNER also reserves the right to request supplemental information, if deemed
necessary.
Disclosure of Bid Responses. All information in a bidder's proposal, including any attachments or
exhibits, is subject to possible disclosure under the Michigan Freedom of Information Act. Any
information submitted in response to the bid will generally be subject to disclosure at the time the bids are
opened.
Project Contact. Darian Hughey, -
Director Cheboygan County
Maintenance Department
231-627-8804
BID FORM CHEBOYGAN COUNTY BUILDING
HYDRONIC BASEBOARD HEATER SYSTEM REPLACEMENT
Lump Sum amount for SYSTEM REMOVAL, DESIGN AND INSTALLATION: Site Work Bid Amount:
Contractor to provide attached detail of all HVAC equipment and controllers.
Lump Sum
Words: _________________________________________________________________
Amount: ________________________________________________________________
Contractor
Name:
________________________________________________________________________
Address:
________________________________________________________________________
Phone Number:
________________________________________________________________________
Fax Number:
_________________________________________________________________________
E-mail address:

__________________________________________________________________________
Authorized Signature:
___________________________________________________________________________
Title:
__________________________________________________________________________
CHEBOYGAN COUNTY BUILDING HYDRONIC BASEBOARD HEATER SYSTEM REPLACMENT
AGREEMENT BETWEEN OWNER AND CONTRACTOR
Agreement made as the day of to be determined,
Between the Owner: CHEBOYGAN COUNTY HYDRONIC BASEBOARD HEATER SYSTEM
REPLACMENT
870 South Main
Cheboygan, MI 49721
And the Contractor:
The project is: Cheboygan County Building
870 S. Main Street
Cheboygan, MI 49721
In consideration of the mutual promises contained herein, the Owner and Contractor hereby agree as
follows:
ARTICLE 1
WORK OF THIS CONTRACT
1. The Contractor shall execute the Work described in the Contract Documents.
1.1 Contract documents shall include the Invitation to Bid, design and specifications, detailed list of
equipment to be installed, performance and payment bonds for 100% of project cost if over $50,000 for total
project cost.
1.2 Duties shall be performed in a workmanlike manner. Upon completion of work, the County shall
inspect the work and accept the work and ownership of material/ equipment when County is satisfied the
work was performed and installed as required under this Agreement.
ARTICLE 2
DATE OF COMMENCEMENT & SUBSTANTIAL COMPLETION
2.1 The date of commencement is the date this contract is signed by both parties unless stated
differently as follows:
2.2 The date and time of work and substantial completion shall be coordinated between the
contractor and County to limit disruption to County operations and coordinate with the Cheboygan
County window replacement project with project completion by November 1, 2026.

ARTICLE 3
CONTRACT SUM
3.1 The Owner shall pay the Contractor for the Contractor's execution of the Work the sum of:
$
3.2 Application and Certification for Payment schedule will be due no later than the 25th day of each
month and payment will be within (45) business days from approval of pay application.
3.3 This Contract is based on the detail of HVAC equipment and control, engineering and
specifications designed and labor needed to remove and install system as identified in the RFP
Document and Bid submitted by contractor attached.
ARTICLE 4
FINAL PAYMENT
4.1 Final payment shall be made to the Contractor when the Work has been fully completed and the
conditions of the Contract met according to the designated representative of the Owner.
ARTICLE 5
ALTERNATES OR CHANGES
5.1 State any changes or alternates, if any: NONE
ARTICLE 6
OTHER CONDITIONS OR PROVISIONS
6.1 A final walk through to verify completion of work as stated in contract documents will be done
by the owner, and the contractor prior to final payment. Any items not in compliance with contract
documents will require re-work at the contractor's expense before final payment will be issued.
6.2 Contractor hereby warrants to the County that the work to be performed under this
Agreement shall be free of defects in labor and materials for a period of one (1) year from the date
the County accepts the work. If a defect in labor or materials arises in connection with the work
performed under this Agreement, the County shall notify Contractor of the defect in writing. Contractor
shall then at its sole expense correct or repair the defect in a timely manner.
6.3 Upon completion of the work performed under this Agreement, Contractor shall transfer any
manufacturers' warranties covering the material/ equipment installed to the County.
6.4 The parties hereby acknowledge and agree that Contractor is performing the services
contemplated by this Agreement as an independent contractor and is not acting as an employee or
agent of the County. As a result of Contractor's status as an independent contractor, the County shall
not be responsible for any state or federal income tax withholdings and shall not be responsible for
providing worker's compensation insurance coverage for Contractor or any of its employees or sub-
contractor employees.
6.5 Throughout the time work is being performed under this Agreement, Contractor shall obtain
and maintain public liability insurance in the sum of not less than ONE MILLION and 00/100
DOLLARS ($1,000,000.00) for damages relating to any one person or for damages relating to any
one occurrence. This insurance policy shall name the County as an additional named insured and
shall contain a provision that the policy cannot be terminated, canceled, or substantially altered
without thirty (30) days written notice to the County. Contractor shall provide notice of compliance
with this insurance provision before beginning the work to be performed under this Agreement.
6.6 Contractor shall indemnify and hold harmless the County, its officers, board members,
assigns, agents, servants, employees, and insurance companies from any and all damages, legal
fees or expenses, losses, claims and actions which may arise out of performing the services
contemplated by this Agreement.
6.7 Contractor shall not assign this Agreement to any other person or entity without first
obtaining the written consent of the County.
6.8 Any notice required under this Agreement by either party shall be in writing to the party to be
so notified and sent by certified mail, return receipt requested, to such address as noted herein,
unless such address is changed and both parties have been notified consistent with this paragraph.
6.9 This Agreement may be amended by the mutual consent of both parties that is documented
in writing and signed by both parties.

ARTICLE 7
CIVIL RIGHT ACTS COVENANT
7.1 The contractor must comply with the requirements of 1976 PA 453 (Elliott-Larsen Civil Rights
Act) and 1976 PA 220 (Persons with Disabilities Civil Rights Act), as amended.
7.2 Contractor and his sub-contractors agree not to discriminate against an employee or applicant
for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter
directly or indirectly related to employment, because of race, color, religion, natural origin,
Age, sex, height, weight, marital status or a disability that is unrelated to the individual's ability to
perform the duties of a particular job or position. A breach of this covenant will be considered as a
material breach of the contract.
ARTICLE 8
TERMINATION OR SUSPENSION OF THE CONTRACT
8.1 The Contractor may terminate this Agreement if the work is stopped
for a period of 30 consecutive days through no act or fault of the Contractor, a subcontractor, or their
respective agents or employees or for any of the following reasons:
8.1.1 The issuance of an order of a court or other public authority having jurisdiction that requires all
work to be stopped.
8.1.2 An act of government, such as declaration of national emergency that requires all work to be
stopped.
8.1.3 The Owner has not issued a Certificate for Payment and has not notified the Contractor of
the reason for withholding certification, or because the Owner has not made payment on a
Certificate of Payment within the time state in the Contract Documents.
8.2 The Owner may terminate this Agreement for any of the following reasons:
8.2.1 The Contractor refuses or fails to supply enough properly skilled workers or proper materials
to perform the work in compliance with the Contract Documents.
8.2.2 The Contractor fails to complete the project within eight (8) months of signing of agreement.
8.2.3 The Contractor fails to make payment to any subcontractors for materials or labor in
accordance with the respective agreements between the Contractor and the subcontractors.
8.2.4 The Contractor disregards applicable laws, statutes, ordinances, codes, rules and
regulations, or lawful orders of any public authority.
8.2.5 The Contractor is otherwise in substantial breach of a provision of this Agreement or the
Contract Documents.
8.2.6 For any reason by giving Contractor seven (7) days written notice of the intent to terminate this
Agreement.
8.3 In the event this Agreement is terminated as provided herein, Contractor shall only be paid
the pro rata compensation based on the
percentage of work completed as required in this Agreement to the date of
termination.
ARTICLE 9
COMPLIANCE WITH THE IRAN ECONOMIC SANCTIONS ACT
9.1 Contractor agrees to be in compliance with The Iran Economic Sanctions Act of 2012 as amended.
ARTICLE 10
GOVERNING LAW
10.1 The parties agree that the validity, construction, enforcement and interpretation of this Agreement
shall be governed by the laws of the State of Michigan.

ARTICLE 11
ENTIRE AGREEMENT
11.1 The Agreement contains the entire Agreement of the parties hereto and supersedes all prior
agreements and understandings, oral or written, if any, between the parties.
ARTICLE 12
SEVERABILITY
12.1 The invalidity or unenforceability of any provision of this Agreement shall not affect the other
provisions, and this Agreement shall be construed as if such invalid or unenforceable provision were omitted.
IN WITNESS WHEREOF, the parties have executed this Agreement to be effective the day and year first
above written.
OWNERS REPRESENTATIVE CONTRACTOR
Signature ________________ Signature _________________
Printed name _______________ Printed name _____________
Title ______________________ Title ______________________