Design of Critical Spare Equipment Storage Facility

CAPITAL REGIONAL DISTRICT
REQUEST FOR PROPOSAL
DESIGN OF CRITICAL SPARE EQUIPMENT STORAGE FACILITY
RFP NO. 2024-012

Invitation
The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 2024-012). The proposals will be evaluated for the selection of a consultant with the intent to negotiate to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.

The Capital Regional District (CRD), hereinafter referred to as the "CRD”, invites Proposals to:
Design and Provide Construction Services for a large (warehouse like) equipment storage facility to
accommodate large diameter pipe components, pipe repair materials and support equipment for
emergency response repairs. The proposed site for this building is located within the Greater Victoria Water Supply Area boundaries. Refer to Appendix A – Scope of Services for full details.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

Closing Time and Date for Submission of Proposals
The CRD will accept either a hard copy or an electronic submission.

Hard copy
The CRD will accept three (3) copies of each proposal and one (1) USB, in accordance with the
instructions contained herein, at the following specific physical location:

Attention           Shari McCreesh, Purchaser
Integrated Water Services

Address              Capital Regional District
479 Island Highway
Victoria, BC V9B 1H7
Ph: 250 474-9674

Electronic copy
Submit a PDF copy of your Technical Proposal and Financial Proposal (in two separate files), in
accordance to the instructions contained herein, to the following email address:
Address: PurchasingIWS@crd.bc.ca

Delays caused by any computer related issues will not be grounds for an extension of the Closing Time. Proposals received electronically with a time stamp after the Closing Time will not be considered.
On or before the following date and time (the “Closing Time”):

Time:    2:00:00 P.M. (local time)
Date:    23 January 2025

•      The CRD reserves the right to extend the Closing Time at its sole discretion.
•      Proposals must not be sent by fax.

Not a Tender
This is a Request for Proposal and not a tender call.

Proposal Documents
Each Proponent will ensure it provides its correct name, address, email address, and telephone
number to the CRD at the time the Proponent receives a set of Proposal Documents.
•      Please use and reference the above RFP number on all correspondence.
•      Proponents are advised to read and respond appropriately to all sections of the RFP.
•      Incomplete proposals may be rejected at the sole discretion of the CRD.

Inquiries
All inquiries related to this RFP, including whether or not the Contract has been awarded, should be
directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name:              Shari McCreesh
Address:         479 Island Highway Victoria BC V9B 1H7
Telephone:      250 474-9674
Email: PuchasingIWS@crd.bc.ca

Inquiries should be made no less than seven (7) calendar days prior to Closing Time. The CRD reserves the right not to respond to inquiries made less than seven (7) calendar days prior to closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.

Proponents finding discrepancies or omissions in the Contract or RFP or having doubts as to the
meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD
determines that an amendment is required to this RFP, the CRD Representative will issue a written
addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

Information Meeting
An information meeting is not applicable and so will not be hosted by the CRD Representative to
discuss the CRD’s requirements under this RFP.

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Contract duration

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