ADF&G RFQ 1127050 - Herring Test Fish Bait

Location:	Alaska
Posted:	Oct 1, 2026
Due:	Oct 30, 2026
Agency:	State Government of Alaska
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Solicitation No:	1127050
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUOTATION

Quotations will be received until October 30, 2026 (2:00 PM AKST)

RFQ No.: 1127050 – 2026 Herring Test Fish Bait

Req. No.:

PURCHASING OFFICE

Department of Fish and Game

Division of Administrative Services

PO Box 115526 Juneau, AK 99811-5526

Page 1 of 9 Date: 10/1/2026

VENDOR NOTICE (This is NOT a Purchase Order)

This is an informal quotation that will not be read at public opening. The information may be publicly reviewed after

award. The terms and conditions should be reviewed and understood before preparing a quotation. The quotation shall

be the best net price, FOB destination, to include all delivery charges, but exclude applicable taxes. Delivery schedule and

discount for early payment shall be indicated in the spaces provided below. Return the quotation by the above time and

date to the above address. Please reference the Buyer's name and the RFQ number on the outside of the return envelope.

DELIVERY LOCATION: Sitka, AK

BUYER: ADF&G Procurement – dfg.contracting@alaska.gov

VENDOR QUOTATION

Item Description of Supply or Service

Qty Unit Unit Extended

Price

The Request for Quotation (RFQ) format for this test fishery will be done in tons of

herring. The department is seeking to generate $30,000 from a food and bait test fishery ___ Tons ______ $30,000

in Sitka Sound. The quote must be based on tons of herring to reach that goal. The party

that quotes the lowest amount of herring in tons will be awarded the contract. The highest

quote the department will accept for this test fishery is 210 tons of herring. Quotes will

be accepted until 2:00 pm, Friday, October 30, 2026. The harvest of bait herring under

this contract will be conducted during the period November 9, 2026 – February 28, 2027.

The vessel used to harvest may be required to spend some time assessing the herring

biomass in Sitka Sound to determine where the largest concentrations are located. One

or two department biologists may be on board during harvesting.

The State will be paid at the base price for any overages of any herring above the original

quote amount up to 10%. The State will be paid two times the base price of the original

quote on any herring that exceed 10% of the original bid incurred during the fishery (base

price is $30,000 divided by tons herring quoted).

(SEE following Scope of work for complete project description, terms, and

conditions.)

Permit Holder :_________________________________________

Contact Name: ________________________________________

Cellular: ____________________________________

Delivery shall be made

of order.

Payment Terms:

Company Name

THIS SECTION MUST BE COMPLETED BY VENDOR

calendar days after receipt

Address

City

State ZIP Code Phone Number

Alaska Business License No. Vendor Tax I.D. No.

Typed Name

Signature

Title

Date

Do you qualify for the Alaska Bidders'

[ ] Yes

[ ] No

Do you qualify for the Alaska Veteran Preference?

[ ] Yes

[ ] No

Do you qualify for the Military Skills Program

Preference?

[ ] Yes

[ ] No

{RFQ-1/V1/8.14.24}

INSTRUCTIONS TO BIDDERS

TERMS AND CONDITIONS

1. REQUEST FOR QUOTATION (RFQ) REVIEW: Offerors shall carefully review this RFQ for defects and questionable or

objectionable material. Offerors' comments concerning defects and questionable or objectionable material in the RFQ

must be made in writing and received by the purchasing authority before the date and time set for receipt of quotes. This

will allow time for an amendment to be issued if one is required. It will also help prevent the opening of a defective quote,

upon which award cannot be made, and the resultant exposure of offerors' prices. Offerors' original comments should be

sent to the purchasing authority listed on the front of this RFQ.

2. QUOTATION FORMS: Offerors shall use this and attached forms in submitting quotes. A photocopied quote may be

submitted.

3. SUBMISSION: Quotations shall be signed where applicable and received at the designated Purchasing Office no later

than as indicated. Quotes can be emailed to dfg.contracting@alaska.gov before the listed deadline.

4. QUOTE REJECTION: The State reserves the right to reject any or all quotes, combinations of items, or lot(s), and to

waive defects or minor informalities.

5. EXTENSION OF PRICES: In case of error in the extension of prices in the quote, the unit prices will govern; in a lot bid,

the lot prices will govern. Negligence by the vendor in preparing the quotation confers no right for the withdrawal of the

quotation after it has been opened.

6. ALASKA PROCUREMENT CODE: The Procurement Code (AS.36.30) and its Regulations (2 AAC Ch. 12), are made a part

of this document as if fully set forth herein. Note: AS.36.30 and 2 AAC Ch. 12 are available at most public libraries and

legislative information offices; and both are available for review at Alaska State Purchasing Offices.

7. PRICES: The offeror shall state prices in the units of issue on this RFQ. Prices quoted for commodities must be in U.S.

funds and include applicable federal duty, brokerage fees, packaging, and transportation cost to the FOB point so that

upon transfer of title the commodity can be utilized without further cost. Prices quoted for services must be quoted in

U.S. funds and include applicable federal duty, brokerage fee, packaging, and transportation cost so that the services can

be provided without further cost. Prices quoted must be exclusive of federal, state, and local taxes. If the offeror believes

that certain taxes are payable by the State, the offeror may list such taxes separately, directly below the bid price for the

affected item. The State is exempt from Federal Excise Tax except the following:

• Coal - Internal Revenue Code of 1986 (IRC), Section 4121 - on the purchase of coal;

• “Gas Guzzler” - IRC, Section 4064 - on the purchase of low m.p.g. automobiles, except that police and other

emergency type vehicles are not subject to the tax;

• Air Cargo - IRC, Section 4271 - on the purchase of property transportation services by air;

• Air Passenger - IRC, Section 4261 - on the purchase of passenger transportation services by air carriers;

• Leaking Underground Storage Tank Trust Fund Tax (LUST) - IRC, Section 4081 - on the purchase of Aviation

gasoline, Diesel Fuel, Gasoline, and Kerosene.

8. PAYMENT FOR STATE PURCHASES: Payment for agreements under $500,000 for the undisputed purchase of goods or

services provided to a State agency, will be made within 30 days of the receipt of a proper billing or the delivery of the

goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5%

interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement which

establishes a lower interest rate or precludes the charging of interest.

9. PAYMENT DISCOUNT: Discounts for prompt payment will not be considered in evaluating the price you quote.

However, the State shall be entitled to take advantage of any payment discount(s) offered by the vendor provided

payment is made within the discount period. Payment discount periods will be computed from the date of receipt of the

commodities or services and/or a correct invoice, whichever is later. Unless freight and other charges are itemized, any

discount provided will be taken on full amount of invoice.

{RFQ-1/V1/8.14.24}

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INSTRUCTIONS TO BIDDERS

TERMS AND CONDITIONS

10. VENDOR TAX ID NUMBER: If goods or services procured through this RFQ are of a type that is required to be included

on a Miscellaneous Tax Statement, as described in the Internal Revenue Code, a valid tax identification number must be

provided to the State of Alaska before payment will be made.

11. INDEMNIFICATION: The Contractor shall indemnify, hold harmless, and defend the contracting agency from and

against any claim of, or liability for error, omission or negligent act of the Contractor under this agreement. The Contractor

shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the

contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the

independent negligence of the Contracting agency, the indemnification and hold harmless obligation shall be apportioned

on a comparative fault basis. “Contractor” and “Contracting agency”, as used within this and the following article, include

the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent

negligence” is negligence other than in the Contracting agency’s selection, administration, monitoring, or controlling of

the Contractor and in approving or accepting the Contractor’s work.

12. SEVERABILITY: If any provision of this contract is declared by a court to be illegal or in conflict with any law, the validity

of the remaining terms and provisions shall not be affected; and the rights and obligations of the parties shall be construed

and enforced as if the contract did not contain the particular provision held to be invalid.

13. TITLE: Title passes to the State for each item at FOB destination.

14. FILING A PROTEST: An offeror shall attempt to informally resolve a dispute with the procurement officer regarding a

small procurement. If the attempt is unsuccessful, the vendor may protest the solicitation or the award of a small

procurement contract under AS 36.30.320. The protest must be filed in writing with the commissioner of the purchasing

agency or the commissioner’s designee and include the following information: (1) the name, address, and telephone

number of the protester; (2) the signature of the protester or the protester's representative; (3) identification of the

contracting agency and the solicitation or contract at issue; (4) a detailed statement of the legal and factual grounds of

the protest, including copies of relevant documents; and (5) the form of relief requested. The protester must file a copy

of the protest with the procurement officer for the purchasing agency. Protests will be treated in accordance with AS

36.30.550 and 2 AAC 12.695.

15. COMPLIANCE: In the performance of a contract that results from this RFQ, the contractor must comply with all

applicable federal, state, and borough regulations, codes, and laws; and be liable for all required insurance, licenses,

permits and bonds; and pay all applicable federal, state, and borough taxes.

16. SUITABLE MATERIALS, ETC.: Unless otherwise specified, all materials, supplies or equipment offered by an offeror

shall be new, unused, and of the latest edition, version, model or crop and of recent manufacture.

17. SPECIFICATIONS: Unless otherwise specified in the RFQ, product brand names or model numbers are examples of the

type and quality of product required, and are not statements of preference. If the specifications describing an item conflict

with a brand name or model number describing the item, the specifications govern. Reference to brand name or number

does not preclude an offer of a comparable or better product, if full specifications and descriptive literature are provided

for the product. Failure to provide such specifications and descriptive literature may be cause for rejection of the offer.

18. FIRM OFFER: For the purpose of award, offers made in accordance with this RFQ must be good and firm for a period

of ninety (90) days from the date of quote opening.

19. QUOTE PREPARATION COSTS: The State is not liable for any costs incurred by the offeror in quote preparation.

20. DISCLOSURE OF QUOTE CONTENTS: This section governs the ownership, return, and disclosure of any offer or other

record a bidder submits in response to this request for quotations. (Herein, any reference to “Record” includes all such

records and the offer; any reference to “Law” includes any federal or State of Alaska (State) law, including any court or

administrative order or rule.)

{RFQ-1/V1/8.14.24}

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INSTRUCTIONS TO BIDDERS

TERMS AND CONDITIONS

1. All Records belong to the State.

2. The State has sole discretion regarding whether to return any Record. In exercising this discretion, the State will

comply with all Laws.

3. Unless a notice of award is issued, the State will, to the extent permitted by Law, consider all Records

confidential and not subject to the Alaska Public Records Act (APRA).

4. If, and when a notice of award is issued, the State will consider nonconfidential any Record unless, at the time of

submission, the bidder undertook the following protective measures:

a. marked information confidential;

b. for any information marked confidential, identified the authority that makes that specific information

confidential; and

c. committed, in writing, to explain in detail, including with affidavits and briefs, why each authority

applies in any court or administrative proceeding in which any nondisclosure is challenged.

5. If the bidder did not undertake each protective measure, the State will not consider any information in a Record

confidential: the State will disclose the entire Record without any redaction in response to an APRA or other

request or, if it chooses, in the absence of a request and the State will disclose the entire Record without

notifying the bidder.

6. If the bidder undertook each protective measure, the State will withhold the information marked confidential to

the following extent:

a. the State agrees that the Law protects the information; and

b. if the nondisclosure is challenged, the bidder fulfills its commitment to explain, including with affidavits

and briefs, how each authority applies to the information marked confidential.

7. The State will only notify a bidder of a request for the Record and of a planned release if the bidder undertook

each protective measure, but the State disagrees that the marked information is protected. If there is such a

disagreement, then before releasing the Record, the State will, to the extent permitted by Law and practicable,

notify the bidder that it will disclose the information unless the bidder convinces the State not to or obtains an

order prohibiting disclosure.

21. CONSOLIDATION OF AWARDS: Due to high administrative costs associated with processing of purchase orders, a

single low quote of $50 or less may, at the discretion of the State, be awarded to the next low offeror receiving other

awards for consolidation purposes. This paragraph is not subject to the protest terms enumerated in “FILING A PROTEST”

above.

22. CONTRACT FUNDING: Offerors are advised that funds are available for the initial purchase and/or the first term of

the contract. Payment and performance obligations for succeeding purchases and/or additional terms of the contract are

subject to the availability and appropriation of funds.

23. CONFLICT OF INTEREST: An officer or employee of the State of Alaska may not seek to acquire, be a party to, or

possess a financial interest in, this contract if (1) the officer or employee is an employee of the administrative unit that

supervises the award of this contract; or (2) the officer or employee has the power to take or withhold official action so

as to affect the award or execution of the contract.

24. ASSIGNMENT(S): Assignment of rights, duties, or payments under a contract resulting from this RFQ is not permitted

unless authorized in writing by the procurement officer of the contracting agency. Quotes that are conditioned upon the

State’s approval of an assignment will be rejected as nonresponsive.

25. SUBCONTRACTOR(S): Within five (5) working days of notice from the state, the apparent low bidder must submit a

list of the subcontractors that will be used in the performance of the contract. The list must include the name of each

subcontractor and the location of the place of business for each subcontractor and evidence of each subcontractor’s valid

Alaska business license.

{RFQ-1/V1/8.14.24}

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INSTRUCTIONS TO BIDDERS

TERMS AND CONDITIONS

26. FORCE MAJEURE (Impossibility to perform): The parties to a contract resulting from this RFQ are not liable for the

consequences of any failure to perform, or default in performing, any of its obligations under the contract, if that failure

or default is caused by any unforeseeable Force Majeure, beyond the control of, and without the fault or negligence of,

the respective party. For the purposes of this Agreement, Force Majeure will mean war (whether declared or not);

revolution; invasion; insurrection; riot; civil commotion; sabotage; military or usurped power; lightning; explosion; fire;

storm; drought; flood; earthquake; epidemic; quarantine; strikes; acts or restraints of governmental authorities affecting

the project or directly or indirectly prohibiting or restricting the furnishing or use of materials or labor required; inability

to secure materials, machinery, equipment or labor because of priority, allocation or other regulations of any

governmental authorities.

27. LATE QUOTES: Late quotes are quotes received after the time and date set for receipt of the quotes. Late quotes will

not be accepted.

28. CONTRACT EXTENSION: Unless otherwise provided in this RFQ, the State and the successful offeror/contractor agree:

(1) that any holding over of the contract excluding any exercised renewal options, will be considered as a month-to-month

extension, and all other terms and conditions shall remain in full force and effect and (2) to provide written notice to the

other party of the intent to cancel such month-to-month extension at least thirty (30) days before the desired date of

cancellation.

29. DEFAULT: In case of default by the contractor, for any reason whatsoever, the State of Alaska may procure the goods

or services from another source and hold the contractor responsible for any resulting excess cost and may seek other

remedies under law or equity.

30. DISPUTES: If a contractor has a claim arising in connection with a contract resulting from this RFQ that it cannot

resolve with the State by mutual agreement, it shall pursue a claim, if at all, in accordance with the provisions of AS

36.30.620 – 632.

31. GOVERNING LAW; FORUM SELECTION: A contract resulting from this RFQ is governed by the laws of the State of

Alaska. To the extent not otherwise governed by section 29 of these Standard Terms and Conditions, any claim

concerning the contract shall be brought only in the Superior Court of the State of Alaska and not elsewhere.

32. CONSUMER ELECTRICAL PRODUCT: AS 45.45.910 requires that "...a person may not sell, offer to sell, or otherwise

transfer in the course of the person's business a consumer electrical product that is manufactured after August 14, 1990,

unless the product is clearly marked as being listed by an approved third party certification program." Electrical consumer

products manufactured before August 14, 1990, must either be clearly marked as being third party certified or be marked

with a warning label that complies with AS 45.45.910(e). Even exempted electrical products must be marked with the

warning label. By signature on this quote the offeror certifies that the product offered is in compliance with the law. A list

of approved third party certifiers, warning labels and additional information is available from: Department of Labor, Labor

Standards & Safety Division, Mechanical Inspection Section, P.O. Box 107020, Anchorage, Alaska 99510-7020, (907)269-

4925.

33. CONTINUING OBLIGATION OF CONTRACTOR: Notwithstanding the expiration date of a contract resulting from this

RFQ, the contractor is obligated to fulfill its responsibilities until warranty, guarantee, maintenance and parts availability

requirements have completely expired.

34. ORDER DOCUMENTS: Except as specifically allowed under this RFQ, an ordering agency will not sign any vendor

contract. The State is not bound by a vendor contract signed by a person who is not specifically authorized to sign for the

State under this RFQ. The State of Alaska Purchase Order, Contract Award and Delivery Order are the only order

documents that may be used to place orders against the contract(s) resulting from this RFQ.

{RFQ-1/V1/8.14.24}

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Basic Information
Solicitation Number	1127050
Title	ADF&G RFQ 1127050 - Herring Test Fish Bait
Department	Fish and Game
Category	Procurement
Location(s)	Statewide
Publish Date	10/01/2026
Archive Date	10/31/2026

ADF&G RFQ 1127050 - Herring Test Fish Bait

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See also