RFP27-020 Project Information | Drawing | Attendance

Location:	Missouri
Posted:	Oct 27, 2026
Agency:	Missouri Western State University
Type of Contract:	Awards
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL RFP27-020

FOR

KIT BOND INCUBATOR ROOF

REPLACEMENT

Submission Deadline: October 23, 2026

2:00 p.m. CST

Questions and/or requests for clarification of this RFP should be submitted via email to the Purchasing Department at

purchase@missouriwestern.edu. All questions and/or clarifications can be sent at any time regarding this RFP to the

Purchasing Department until 9:00 a.m. CST on October 14, 2026. Questions received after this date may not be answered.

Please reference RFP27-020 on all correspondence. It is the responsibility of all interested parties to read this information

and return it as part of the RFP confirming receipt.

Table of Contents

Purpose ................................................................................................................................................................................3

Scope .....................................................................................................................................................................................3

Safety..................................................................................................................................................................................... 3

Project Schedule and Preferred Construction Timeline........................................................................................3

Mandatory Pre-Bid Meeting ..........................................................................................................................................3

Submission Deadline........................................................................................................................................................4

Timeline ...............................................................................................................................................................................4

Proposal Instructions ......................................................................................................................................................4

Prevailing Wage ................................................................................................................................................................5

Evaluation ...........................................................................................................................................................................5

Attachment A: Questionnaire ........................................................................................................................................6

Attachment B: Response Cover Sheet..........................................................................................................................8

University Standard Terms and Conditions..............................................................................................................9

Purpose

The purpose of this RFP is to solicit competitive proposals from qualified contractors for the replacement of the existing

roof system at Missouri Western State University, MWSU. The selected bidder shall furnish all labor, materials, equipment,

permits, and related services necessary to complete the project in a safe, timely, and professional manner. MWSU seeks a

roofing system that meets industry standards, provides long-term weather protection, and minimizes disruption to campus

operations during construction.

Scope

• PREPARE ROOF FOR AN OVERLAY TPO ROOF SYSTEM

• MECHANICALLY FASTEN TO THE DECK ½” HIGH DENSITY POLYISO INSULATION

• INSTALL CARLISLE (OR APPROVE EQUAL) 60 MIL TPO FULLY ADHERED ROOF SYSTEM TO THE

MANUFACTURES SPECIFICATIONS

• FLASH ALL WALLS AND ROOF PENETRATIONS TO THE MANUFACTURERS SPECIFICATIONS

• FURNISH AND INSTALL NEW 24 GUAGE COPING CAP (COLOR TO MATCH EXISTING)

• REUSE EXISTING COPING ABOVE METAL WALL PANELS

• REMOVE AND REINSTALL LIGHTING ROD SYSTEM

• PROVIDE A 20 YEAR MANUFACTURES WARRANTY, COVERING MATERIALS AND LABOR

• REMOVE AND DISPOSE ALL DEBRIS AT AN APPROVED LANDFILL

• DAILY CLEANUP AND PROTECTION OF BUILDING OCCUPANTS AND PROPERTY

• THE CONTRACTOR SHALL REPAIR OR BE RESPONSIBLE FOR COSTS TO REPAIR ALL PROPERTY

DAMAGED DURING THE ROOFING APPLICATION

Safety

The roofing contractor shall be responsible for all means and methods as they relate to safety and shall comply with all

applicable local, state and federal requirements. Safety shall be the responsibility of the roofing contractor. All related

personnel shall be instructed daily to be mindful of the full-time requirement to maintain a safe environment for the facility's

occupants including staff, visitors, customers and the occurrence of the general public on or near the site.

Project Schedule and Preferred Construction Timeline

MWSU’s preferred completion date for all roof replacement work is December 31, 2026. MWSU recognizes that

unforeseen circumstances, including but not limited to weather delays, material lead times, or other factors beyond the

bidder’s reasonable control, may affect the project schedule. Accordingly, the bidder shall achieve final completion no later

than March 1, 2027.

Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting will be held at the job site located at 4221 Mitchell Saint Joseph MO, 64507 on Thursday

October 8, 2026 at 10:00 a.m.

Submission Deadline

Confidential proposals must be submitted no later than October 23, 2026 2:00 p.m. CST to:

Missouri Western State University

Purchasing, Popplewell Hall 115

4525 Downs Drive St. Joseph, MO 64507

Faxed bid proposals will not be accepted.

Electronic bid proposals are acceptable when emailed to purchase@missouriwestern.edu with the RFP Number “RFP27-

020” in the subject line.

Written bid proposals must be signed and sealed in mailing envelopes with the bidder’s name and address clearly

written on the outside. The RFP Number “RFP27-020” shall also be clearly marked on the outside of the envelope or

package. Proposals may not be accepted if the RFP number is not on the outside of the envelope.

Timeline

RFP Issued

Pre-Bid Meeting

Deadline for Submission of Questions

RFP Due Date

RFP Award Notification (approximate)

October 1, 2026

October 8, 2026

October 14, 2026

October 23, 2026

November 6, 2026

10:00 a.m. CST

9:00 a.m. CST

2:00 p.m. CST

Proposal Instructions

All bidders must include the following in their proposal submission:

Attachment A – Questionnaire

Please ensure all information requested on Attachment A is included within the submission and is accurate.

a. Section A Pricing

b. Section B Experience, Performance and Reference

Attachment B - Response Cover Sheet

Please complete to ensure all information is accurate. Required to be included with submitted documents.

W-9

Please complete with current date and signature.

Affidavit of Work Authorization

Bidders must submit a notarized Affidavit of Work Authorization and completed MOU signature pages. E-Verify is an

example of a federal work authorization program. Acceptable enrollment and participation documentation consists of

completed copy of the E-Verify Memorandum of Understanding (MOU). For vendors that are not already enrolled and

participating in a federal work authorization program, E-Verify is available at:

https://www.e-verify.gov/

Addendum(s)

Include any addendum(s) with your initials for verification of receipt.

Bid Bond

A Bid Bond of 5% of the total amount bid by the bidder is due at the time of the submittal of the Vendor’s response to this

RFP.

Prevailing Wage

MISSOURI PREVAILING WAGE LAW (Sections 290.210 to 290.340, RSMo): The Contractor shall pay not less than

the specified hourly rate of wages, as set out in the Annual Wage Order and made part of the specifications for work under

this contract, to all workers performing work under the contract, in accordance with sections 290.210 to 290.340, RSMo.

The Contractor shall forfeit a penalty to the Owner of one hundred dollars per day (or portion of a day) for each worker

that is paid less than the specified rates for any work done under the contract by the Contractor or by any subcontractor, in

accordance with section 290.250, RSMo.

Evaluation

All proposals will be evaluated based on the following key criteria:

• Demonstrates understanding of the purpose, nature, requirements, and vision - 10%

• Demonstrates vendor strengths, experience level and expertise with project - 10%

• Demonstrates the ability to execute the requirements and specifications with completeness and quality of response,

including clear deliverables and compliance - 20%

• Demonstrates the innovation, market evolution, and approach to modern process improvements to maximize

effectiveness and efficiency – 5%

• Proposed cost - 20%

• Availability of Vendor to complete scope as outlined in timeline on-time and on-budget - 20%

• Reference completeness of required information and subsequent reports - 10%

• Additional criteria may be considered by the selection committee unique to the product or service – 5%

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP27-020 Project Information | Drawing | Attendance | Bid Results | Kit Bond Incubator Roof Replacement | October 1, 2026

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