INVITATION TO BID LMIG PROJECT #2026-09-08 LMIG Resurfacing, Striping, Milling

Location:	Georgia
Posted:	Oct 1, 2026
Due:	Oct 8, 2026
Agency:	City of Calhoun
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

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CITY OF CALHOUN

INVITATION TO BID LMIG PROJECT #2026-09-08

CITY STREETS IN CALHOUN, GEORGIA 30701

CITY OF CALHOUN

PURCHASING

Sarah Wiggins

700 WEST LINE STREET

CALHOUN, GEORGIA 30701

PHONE: 706-602-5680

ISSUE DATE

September 8, 2026

BID CLOSING DATE

October 8, 2026

BIDS ARE DUE AT THE ADDRESS SHOWN ABOVE NO LATER THAN

THURSDAY, OCTOBER 8, 2026, AT 10:00 AM EST.

BID SUBMISSION AND DELIVERY INSTRUCTIONS:

ALL bid copies must be submitted in a sealed envelope or container with the outermost

container stating the address, telephone number, the BID number and title

(LMIG PROJECT #2026-09-08).

One (1) marked original of the complete signed bid

One (1) USB Flash drive with the complete signed bid

ELECTRONIC SUBMISSIONS VIA E-MAIL OR FAX WILL NOT BE ACCEPTED.

The responsibility for submitting a response to this invitation to bid (ITB) on or before the

stated date and time will be solely and strictly the responsibility of the offeror.

INVITATION TO BID

ASPHALT RESURFACING, STRIPING, AND

MILLING THE CITY STREETS IN CALHOUN,

GEORGIA

LMIG PROJECT #2026-09-08

The City of Calhoun is requesting sealed bids for asphalt resurfacing, stripping, and milling

of various city streets.

Work is as specified in the Bid Document and is to be done in accordance with current

GDOT standards and specifications. Bidders are required to carefully examine the

specifications contained in this bid document.

Questions regarding Project #LMIG 2026-09-08 will be accepted in writing only, to the City

of Calhoun Purchasing Agent, Sarah Wiggins, at swiggins@calhounga.gov . Responses will be

posted by addenda no later than 2:00 PM EST on September 30, 2026.

All bid forms must be accompanied by a Bid Bond in an amount not less than five percent

(5%) of the amount of the bid. The successful bidder, if awarded the Contract, will be

required to furnish a Performance Bond and Payment Bond, each in the amount of one

hundred percent (100%) of the Contract amount.

Bids must be received by 10:00 AM local time on Thursday, October 8,2026, and may be

delivered to the Purchasing Department, 700 West Line Street. Bids shall be clearly marked

and sealed, including the appropriate bid number and title. Late bids will not be considered

nor returned.

Immediately following the deadline, bids will be publicly opened and read aloud in the

Utilities Training Center, 700 West Line Street, Calhoun, Georgia 30701

ALL bid copies must be submitted in a sealed envelope or container with the outermost

container stating the address, telephone number, the BID number, and title

(LMIG PROJECT #2026-09-08).

One (1) marked original of the complete signed bid

One (1) USB Flash drive with the complete signed bid

Bids may not be withdrawn for ninety (90) days after the time and date set for closing,

except as allowed by O.C.G.A. §13-10-22. The City reserves the right to reject any or all

bids, to award a contract in the best interest of the City, and to waive any technicalities and

informalities.

INVITATION TO BID

ASPHALT RESURFACING, STRIPING, AND

MILLING THE CITY STREETS IN CALHOUN,

GEORGIA

LMIG PROJECT #2026-09-07

1.0 INTRODUCTION

1.1 Purpose of Procurement

The City of Calhoun is requesting sealed bids for Resurfacing approximately 23,467 square

yards and Milling approximately 6,219 square yards of city streets in the city of Calhoun,

Georgia.

1.2 Schedule of Events

This Invitation to Bid shall be governed by the following schedule:

DATE

September 8, 2026

September 29, 2026

3:00 PM

October 8, 2026

10:00 AM

ACTIVITY

Release of Invitation to Bid

Deadline for written questions to be submitted to

Purchasing Department. Addendum to be posted the

following day.

Bids due and bid opening (Bids will be accepted until

time of opening.) No bids will be accepted after the due

date and time.

1.3 Restrictions on Communications

From the issue date of this Invitation to Bid until a contractor is selected and the award is announced;

Contractors are not allowed to communicate for any reason with any City staff or elected officials except:

1) through the Director of Purchasing Agent named herein, 2) at the Pre-Bid Meeting, if applicable or 3)

as provided by existing work agreement(s). The City reserves the right to reject the submittal of any

bidder violating this provision.

1.4 Pre-Bid Meeting

No Pre bid Meeting is scheduled

1.5 Questions & Addenda

All questions concerning this bid must be submitted in writing via email to the Purchasing

Department no later than 2:00 PM EST on September 29, 2026.

The Inquiries must be directed to:

Sarah Wiggins

Purchasing Agent

700 West Line Street

Calhoun, Georgia 30701

swiggins@calhounga.gov

706-602-5680

No response to inquiries other than written will be binding upon the City. The City of Calhoun

reserves the right to issue written addenda to any inquiries that alter the scope of the Invitation to Bid.

Addenda shall be posted to the city website, https://www.cityofcalhoun-ga.com and Georgia

Procurement Registry no later than September 30, 2026, no later than 2:00 PM EST. A signed copy

of the Addenda Acknowledgement Form (Attachment F) shall accompany submitted bids. Bidders are

advised to check the website and Georgia Procurement Registry for addenda before submitting their

bids.

1.6 Contract Term

The contract between the City and the Contractor shall become effective upon signing and shall be

completed no later than 180 calendar days from the day the Notice to Proceed is issued. The City

reserves the right to terminate contract at any time if successful bidder fails to meet requirements

stated in this Invitation to Bid.

The contract shall terminate absolutely and without further obligation at such time as appropriated and

otherwise unobligated funds are no longer available to satisfy the obligations of the City under this

contract.

1.7 Bonds

Bid Bonds

Performance and Payment Bond

5% of total bid amount

100% of total contract price

(Required of awarded vendor only)

Information regarding bonds to be furnished is stated in the General Terms section of this Bid document,

Item 3.8 "Bid/Proposal Bonds, Payment Bonds and Performance Bonds".

1.8 Submission of Bids

Only sealed bids will be accepted. One (1) marked original of the complete signed bid

One (1) USB Flash drive with the complete signed bid must be received no later than Thursday

October 8, 2026, at 10:00 AM EST. Bids must be submitted in a sealed envelope stating on the

outside, the vendor’s name and address, and marked as “LMIG PROJECT #2026-09-08.”

Required Bid Documents:

• Completed Vendor’s Checklist (Attachment A)

• Execution of Bid Form (Attachment B)

• Bidder's Certification (Attachment C)

• Pricing Sheet (Attachment D)

• Certification and Non-Collusion Form (Attachment E)

• Addenda Acknowledgement Form (Attachment F)

• SAVE Affidavit (Attachment G)

• E-Verify Affidavit (Attachment H)

• IRS W-9

• Evidence of Insurance / Certificate of Insurance

• Bid Bond

• Davis-Bacon Act Signed Document

Bids must be delivered, mailed or shipped to:

Sarah Wiggins

Purchasing Agent

700 West Line Street

Calhoun, Georgia 30701

Bid responses submitted by fax or electronic mail (email) will NOT be accepted.

Bidders are advised to allow adequate time for shipping. Many express mail and delivery services do

not guarantee overnight delivery by noon to the city. Any bid received after THURSDAY,

OCTOBER 8, 2026, AT 10:00 AM EST, WILL NOT BE OPENED. LATE BIDS WILL BE

REJECTED IN THEIR ENTIRETY.

1.9 Withdrawal of Bid Due to Errors

Bidders shall have up to forty-eight (48) hours to notify the City of Calhoun Purchasing Department, in

writing, of an obvious clerical error made in the calculation of bid in order to withdraw a bid after bid

opening. Bids may be withdrawn from consideration if the price was substantially lower than the other

bids due solely to a mistake. The bidder shall provide evidence that the bid was submitted in good faith,

and that the mistake was a clerical mistake as opposed to a judgment mistake. The bidder's original work

papers shall be the sole acceptable evidence of error or mistake. If a bid is withdrawn under this provision,

the lowest remaining responsive bid shall be deemed low bid.

No bidder who is permitted to withdraw a bid shall for compensation, supply any material or labor, perform

any subcontract or other work agreement for the person, or firm to whom the contract is awarded.

Bid withdrawal is not automatically granted and will be allowed solely at the City’s discretion.

1.10 Award

Any purchase order/contract awarded pursuant to this Invitation to Bid shall be awarded to the lowest

responsive and responsible bidder whose bid response meets the requirements and specifications set forth

in this Invitation to Bid. A "responsive bidder" is a bidder who has submitted a bid response, which

conforms in all material respects to the bid. A "responsible bidder" is a bidder who has the capacity in all

respects to perform fully the contract requirements and integrity and reliability which will assure good faith

performance.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

INVITATION TO BID LMIG PROJECT #2026-09-08 LMIG Resurfacing, Striping, Milling - Addendum 1

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