Animal Control Facility Improvements

SPECIFICATIONS
AND
BID DOCUMENTS
Bid Number 2026-018
Animal Control Facility Improvements
Office of the First Selectman
501 Main Street South
Southbury, CT
June 25, 2026

Invitation to Bid
The Town of Southbury invites proposals from licensed general contractors in the
State of Connecticut interested in providing services to improve and repair the Town's
Animal Control Facility. These services will ensure the Town complies with the new
state animal shelter requirements that go into effect on January 1, 2029.
To be considered, three (3) copies of a proposal must be submitted to the First
Selectman's Office, 501 Main Street South, Southbury, CT 06488, by 12 pm on July
28, 2026. The Town reserves the right to reject any proposals submitted.
The Town reserves the right to interview proposers as part of the evaluation process.
It is anticipated that the selection of a firm will be completed by July 30, 2026; a
contract will be prepared and approved by the First Selectman and the Board of
Selectmen.
Scope of Work
A. Flooring
Remove and replace epoxy flooring inside and outside. This will include a six (6) inch
cove base on the cement block walls. Any new masonry work should be coated in
epoxy
B. Walls and Cages
All walls will be 4 inch. x 8 inch. x 16 inch cement block:
Sixteen (16) - Four (4) foot walls
Three (3) - 6 (six) foot walls
Ten (10) outdoor cages
Seven (7) indoor cages
Brick up eight (8) unused guillotine doors (16 in. x 25 in)
Brick up two (2) unused window (17 in. x 32.5 in.)
C. Fencing
All fencing will be 1 14-inch wire standard pool gauge:
Nineteen (19) doors
Fifteen (15) 40in x 70 inch ( all outdoor cages and four (4) indoor cages)
Four (4) 22in x70 inch (indoor cages)
Four (4) 4ft x 4ft x 6ft cages
Seven (7) 4ft x10ft x 6ft cages ( all 7 with tops)
Five (5) 6ft x 4ft x 6ft cages (3 outside with tops)
One (1) 7.5ft x 4ft x 6ft cage
Repair middle divider fence in back near air conditioner.
D. Plumbing
Rough in and install 12 Type 1 tubing from water heater piping thru two (2) block
walls thru office, and drop down interior kennel school sidewall and terminate hot
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and cold supplies with 14 turn, boiler drain valves with back flow preventer for
garden hose connection.
E. Roof
Replace existing roof 50 ft. x 16 ft. with new plywood and agriculture shingles
Canopy over cages replace existing corrugated panels with new clear corrugated
panels (Front: 50 ft. x 15 ft.).
Back of shelter on firehouse side, (Right) 15 ft. x 16 ft. replace corrugated
panels with new clear corrugated panes.
Back of shelter school side (Left), 15 ft. x 19 ft. replace corrugated panels with
new clear corrugated panes.
Back of shelter, middle 8 ft. x 16 ft. replace corrugated panels with new clear
corrugated panes.
Requirements
1. A State of Connecticut licensed general contractor must perform all work.
2. Cost proposals shall include labor, materials, timeline, and any additional expense
to complete the job.
3. Site visit by bidders on July 14, 2026
4. Listing of similar projects completed by the proposer
5. All bidders must submit a certificate of insurance showing:
a. Workers compensation $500,000
b. Commercial liability $1,000,000
c. Business Auto $1,000,000
d. Professional liability $1,000,000
6. The RFP package prepared by the vendor shall contain:
a. The bid form
b. Insurance requirements
c. Performance specifications outlining all requirements including deliverables for
complete performance of work
7. Any warranties and written guarantee of work will be given to the Town at the
completion of the project
CONTRACT CONSIDERATIONS
EQUAL OPPORTUNITY - AFFIRMATIVE ACTION
The successful firm shall comply in all aspects with the Equal Employment
Opportunity Act. A firm with 15 or more employees shall be required to have an
Affirmative Action Plan that declares that the Contractor does not discriminate
based on race, color, religion, sex, national origin, or age, which specifies goals
target dates to assure the implementation of equal employment. A firm with fewer
than 15 employees shall be required to have a written equal opportunity policy
statement declaring that it does not discriminate based on race, color, religion, sex,
national origin, or age.
Findings of noncompliance with applicable State and Federal equal
opportunity laws and regulations could be sufficient reason for revocation or
cancellation of this contract.
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INDEMNIFICATION
The awarded firm agrees to indemnify, defend, and save harmless, the Town of
Southbury, as well as its officers, agents, and employees from any and all claims and
losses to the extent caused by the negligent act, error, or omission of the awarded firm
resulting from the performance of this contract, except to the extent caused by the
negligent acts of the Town of Southbury or its officers, agents or employees.
The Town, as a sovereign government, cannot indemnify businesses or individuals.
INVOICING AND PAYMENT
Standard payment terms are Net 30 Days from receipt of properly executed invoice(s).
If your firm submits a proposal that includes payment schedules based on the
completion of designated phases, those stages must be clearly outlined in your
proposal. The Town cannot make payments for "execution of contract" (payments due
upon contract signing). The Town is tax-exempt and shall not be charged tax.
AWARD CONSIDERATIONS
The Town may reject any or all proposals or submittals for such reason as it may
deem proper. In acceptance of proposals or submittals, the Town will be guided by
consideration of the interests of the Town. The Town also reserves the right to
negotiate further with one or more of the firms as to any features of their proposals or
submittals and accept modifications of the work and price when such action will be in
the Town's best interests.
Firms selected for an interview will be provided with the interview panel's content;
the selected firms will be required to submit affidavits relating to their relationship(s)
with members of the panel. The names of interview committee members will be
released solely for the purpose of preparation of affidavits; the selected firms shall
not directly contact the panel members prior to immediately following the interview
process.
The individual signing this submittal hereby declares that no person or persons other
than members of his/her own organization are interested in this project or in the
contract proposed to be taken; that it is made without any connection with any other
person or persons making a proposal for the same work and is in all respects fair and
without collusion or fraud; that no person acting for or employed by the Town of
Southbury, is directly or indirectly interested therein, or in the supplies or works to
which it relates or will receive any part of the profit or any commission therefrom in
any manner which is unethical or contrary to the best interests of the Town of
Southbury.
Unless otherwise noted within a proposal, proposals received in response to this
document, including proposed fee schedules, are assumed valid and binding for one
hundred and twenty (120) days from receipt of the proposal. If an award is not made
within such time, the proposal can be deemed to be either no longer valid or can be
extended with the mutual consent of the Town and the firm submitting the proposal.
Documents/reports/data become the property of the Town of Southbury.
GUARANTEE
All equipment and materials including all parts and assemblies, if applicable, shall be
guaranteed against defects in material and workmanship for a period of at least one (1)
year after acceptance. Guarantee shall commence at the time of official acceptance by
the Director of Public Works or his designee. Where it is required for the Contractor to
repair, replace, resurface, replant or to modify, alter, add or remove hardware, parts,
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components, or related accessories for the purpose of ensuring proper appearance,
performance or operation, such work shall be done as required by the Contractor until
such time as acceptable performance has been established. Problems that occur shall
be corrected in an appropriate fashion under guarantee. The Contractor shall be
responsible to attend to and remedy such items within a reasonable amount of time.
Appropriate logs and schedules shall be maintained to reflect these items and their
redress.
COMPLIANCE WITH LAWS
The successful bidder shall comply with all applicable laws, regulations, ordinances,
OSHA, codes, and orders of the United States, the State of Connecticut, and the Town
related to its bid and the performance of the work described in the contract.
PERFORMANCE, LABOR, AND MATERIALS PAYMENT BONDS
Performance, Labor, and Materials Payment bonds in the amount of one hundred
percent (100%) of the amount bid are required. Within ten calendar days following
notice of any award, the Contractor shall furnish Performance, Labor and Materials
Payment bonds to the Town of Southbury for the duration of the contract, covering
faithful performance of the contract and payment of obligations arising hereunder.
Such bonds shall be equal to one hundred percent (100%) of the full amount of the
contract as a guarantee that the terms of the contract shall be complied with in every
particular. These bonds shall be issued from a surety company either licensed or
approved by the State of Connecticut Insurance Commissioner and which has an A.M.
Best rating of A-VII or better. These bonds shall clearly state that on default by the
Contractor the surety company shall pay all payables associated with this job that are
outstanding.
PERMITS AND FEES
The Contractor shall, at his sole expense, secure or obtain all necessary State, Local or
Federal permits, or licenses required to operate and contract as a Contractor. The
Town warrants that all necessary permits for the local Planning, Zoning, and/or
Inland Wetlands Agencies have been obtained by the Town of Southbury.
The Contractor is hereby notified that all permit approvals shall be made a part of this
Contract, and that the Contractor shall be bound to comply with all requirements of
such permits and permit applications as though the Contractor were the permittee.
The requirements and conditions set forth in the permit shall be binding on the
Contractor just as any other specification would be. In the case of a conflict between a
provision of the environmental permit or permit application and another provision in
the contract documents, the former shall govern.
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Town of Southbury
Bid # 2026-018
Animal Control Facility Improvements
Due Date: 12:00 p.m., July 28, 2026
Town of Southbury
First Selectman Tim O'Neil
501 Main Street South
Southbury, CT 06488
In accordance with the Town's requirements, the undersigned agrees to provide
services as defined herein.
The undersigned is familiar with the conditions surrounding this Request for
Proposal/Bid, and is aware that the Town reserves the right to reject any and all
proposals, and is making submission without collusion with any other person,
individual, or corporation.
Company Name: ____________________________________________________________
Address: ____________________________________________________________________
_____________________________________________________________________
Email Address: ______________________________________________________________
Telephone #: ________________________________________________________________
Federal Tax ID #: ___________________________________________________________
Signature: __________________________________________________________________
Printed Name: ______________________________________________________________
Title: _______________________________________________________________________
Date: _______________________________________________________________________
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TOWN OF SOUTHBURY
NOTICE TO CONTRACTORS
CODE OF ETHICS/CONFLICT OF INTEREST ORDINANCE
The Contractor shall comply with all applicable provisions of said Ordinance. The Contractor
acknowledges receiving a copy of said Ordinance. The Contractor further agrees that any
instance of its violating any provisions of the Code of Ethics/Conflict of Interest Ordinance will be
sufficient cause for the Town to terminate any or all of the Contractor's contracts or pending
contracts with the Town. The Contractor agrees that the above clause will also be incorporated
in all of its contracts with its subcontractors and consultants.
ACKNOWLEDGEMENT OF RECEIPT
I have read the Code of Ethics/Conflict of Interest Ordinance and agree to abide by its
terms.
Name _______________________
Signature___________________________
Company Name______________________
Date_______________________________
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Code of Ethics/Conflict of Interest Ordinance
A. Declaration of Policy.
1. The proper operation of the government of the Town of Southbury requires that public
officers, employees, and members of boards, commissions and committees be independent,
impartial and responsible to the people; that governmental decisions and policies be made in
the proper channels of the government structure and free from coercive or other improper
influence; that public office and employment not be used for personal gain; and that the public
have confidence in the integrity of its government.
2. The purpose of this Ordinance is to set forth standards of ethical conduct to
assist public officers, employees, members of boards, commissions and committees
and persons dealing with them, when they are in the performance of their duties, so
as to maintain and enhance a tradition of responsible and effective public service.
3. In the interest of ensuring that concerns regarding possible conflict of interests are
promptly raised, this Ordinance permits a concern that a conflict of interest may exist to be
raised by any person, regardless of whether the person would be considered an aggrieved party
as that term is interpreted under Connecticut law. Any failure to observe the procedures set
forth in this Ordinance shall not, however, afford a basis for an action for damages against the
Town, any Town board, commission, agency or employee, or any member of any Town board or
commission, or for challenging a decision, license, permit or other action of a Town employee,
board or commission or member of same by a person who would not, but for the provisions of
this Ordinance, have standing to bring such an action.
B. Definitions.
The following definitions shall apply to this Ordinance:
1. Conflict of Interest. A conflict of interest shall be deemed to exist if any Town officer,
employee, or member of any board or commission has a financial or personal interest,
direct or indirect, in any purchase, contract, transaction, or decision involving his office,
board, commission or employment. Indirect interest is defined as an interest in which an
officer, member or employee might influence a decision or event so as to achieve gain,
financial or otherwise, on behalf of a family member, friend or associate or that creates an
actual or perceived monetary or personal indebtedness to any party.
2. Financial Interest. A financial interest shall be deemed to exist if:
a. Any such officer, member or employee might, directly or indirectly, derive
pecuniary or financial gain or suffer loss from any purchase, contract, transaction or
decision involving his office, board, commission or employment; or
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b. A business or professional enterprise in which such officer, employee or member
has any interest as an owner, member, partner, officer, employee or stockholder or
has any other form of participation that will be affected by the outcome of the matter
under consideration.
3. Personal Interest. A personal interest shall be deemed to exist if any such officer,
member or employee shall have an interest with a person involved in any such contract,
transaction or decision by reason of:
a. Relationship within the fourth degree by blood or marriage; or
b. Close business relationship; or
c. An interest that is averse to the interests of the Town with respect to the
matter under consideration.
4. Material Conflict of Interest. A conflict of interest shall be deemed to be material
where a reasonable person would conclude that the financial or personal interest:
a. is incompatible, or would to a reasonable person appear to be incompatible,
with the proper discharge of official duties; or
b. would tend to impair, or would to a reasonable person appear to impair,
independence of judgment and action in the performance of official duties.
5. Public Official. An elected or appointed official, whether paid or unpaid, full or part-
time, of the Town.
6. Ethics Commission. The Town of Southbury Commission on Ethics as authorized by
Section 7-148h of the Connecticut General Statutes.
C. Disclosure of Conflict.
1. Any Town officer, employee, or member of any Town board or commission who has a
conflict or potential conflict of interest as defined herein, whether or not such conflict or
potential conflict is material, shall disclose the interest causing such conflict or potential
conflict in writing to the Board of Selectmen.
2. Any member of any Town board or commission who has a conflict of interest, whether or
not such conflict is material, shall, in addition to the disclosure required by this Ordinance,
disclose the interest causing such conflict to such board or commission, and such disclosure
shall be recorded in the board's or commission's minutes.
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Determination of Materiality
1. In the event that a disclosure or a claim of a conflict of interest with respect to any Town
officer or employee has been made to the Board of Selectmen, and the officer or employee
does not disqualify himself from matters with respect to which the conflict of interest
allegedly exists, the Board of Selectmen promptly shall inquire into the facts of the matter
and determine whether or not a conflict exists and if so, whether it is material.
2. In the event that a disclosure or a claim or a conflict of interest with respect to any member
of a Town board or commission has been made to such board or commission, and the member
does not disqualify himself from matters with respect to which the conflict of
interest allegedly exists, the board or commission shall forthwith determine by a majority
of those members present, excluding the member whose interest is in question, whether
or not a conflict exists and, if so, whether it is material.
E. Disqualification.
If it has been determined that a material conflict of interest exists, the Town officer,
employee or member of any Town board or commission who has the conflict shall be
disqualified from discussing or acting upon any matter encompassed by that conflict of
interest, and shall leave the room during any public hearing, discussions or deliberations
regarding the matter. Any Town officer, employee or member of any Town board or
commission may disqualify himself even though the conflict of interest is not material.
F. Claim of Conflict.
If a formal written complaint is made to the Ethics Commission that any Town officer,
employee, or member of any Town board or commission has an undisclosed conflict of
interest, the Ethics Commission shall record the claim in its minutes.
G. Gifts and Favors.
No Town officer, employee, or member of any Town board or commission shall accept or
receive, directly or indirectly, anything of value (whether by rebate, gift, promise, obligation or
contract for future reward or Compensation or otherwise) for awarding or influencing the award
of any decision, permit, license, contract or purchase order by the Town. Anything of value when
in the form of a gift shall not be deemed relevant if the actual cost of that item is less than
$10.00.
H. Representation.
1. Without the prior written consent of the Ethics Commission, no Town employee or
public official shall appear for Compensation before any Town board or agency in which
he/she was formerly employed or served as an official at any time within a period of one
(1) year after termination of his/her service with the Town.
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