Male Short-Term Residential Intervention Program

STATE OF NORTH CAROLINA
Department of Public Safety
Request for Proposal #: 19-RFP-2076414626-JEE
MALE SHORT-TERM RESIDENTIAL INTERVENTION PROGRAM
Date of Issue: July 17, 2026
Proposal Opening Date: August 17, 2026
At 2:00 PM ET
Direct all inquiries concerning this RFP to:
Ellie Jarvis
Procurement Specialist
Email: ellie.jarvis@ncdps.gov
Phone: 919-324-6476

Proposal Number: 19-RFP-2076414626-JEE Vendor: __________________________________________
STATE OF NORTH CAROLINA
Request for Proposal #
19-RFP-2076414626-JEE
______________________________________________________
For internal State agency processing, including tabulation of proposals, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page
will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for
public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered Vendor
in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor Portal). If
you do not have a vendor number, register at
https://evp.nc.gov/SignIn
Ver: 11/2025

Proposal Number: 19-RFP-2076414626-JEE Vendor: __________________________________________
STATE OF NORTH CAROLINA
Department of Public Safety
Refer ALL Inquiries regarding this Request for Proposal: 19-RFP-2076414626-JEE
RFP to the Procurement Lead Proposals will be publicly opened: August 17, 2026, 2:00 PM EST
through the Message Board in the
Sourcing Tool. See section 2.6 for Join: https://teams.microsoft.com/meet/246459363242854?p=mac67NdS2OiNZpoFj0
details: Ellie Jarvis Meeting ID: 246 459 363 242 854
Passcode: 3fE3GD6R
Need help? | System reference
Dial in by phone
+1 984-204-1487,803342517# United States, Raleigh
Find a local number
Phone conference ID: 803 342 517#
Join on a video conferencing device
Tenant key: ncgov@m.webex.com
Video ID: 117 046 686 0
More info
Using Agency: Division of Juvenile Commodity No. and Description: 921017 - Jail and Prison system
Justice and Delinquency Prevention
Requisition No.: RQ264726
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and
agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time
specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of
Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2),
and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible
or voluntarily excluded from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded
as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the
requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees
through the federal E-Verify system.
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Proposal Number: 19-RFP-2076414626-JEE Vendor: __________________________________________
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements
concerning fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in
connection with performance of any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the
preparing plans, specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or
supervising delivery of the public contract of any gift from anyone with a contract with the State, or from any person seeking to
do business with the State. By execution of this response to the RFP, the undersigned certifies, for Vendor's entire organization
and its employees or agents, that Vendor is not aware that any such gift has been offered, accepted, or promised by any
employees of your organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA
GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals shall
not be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: 120 days, or if extended
by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by
the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the
written agreement between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are
incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and conditions may
apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of Department of Public Safety)
Ver: 11/2025

Proposal Number: 19-RFP-2076414626-JEE Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................. 6
1.1 CONTRACT TERM ................................................................................................................. 6
2.0 GENERAL INFORMATION ...................................................................................................... 6
2.1 REQUEST FOR PROPOSAL DOCUMENT............................................................................. 6
2.2 E-PROCUREMENT FEE ......................................................................................................... 6
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ............................... 7
2.4 RFP SCHEDULE ..................................................................................................................... 7
2.5 SITE VISIT at VENDOR PROPOSED ADDDRESS ................................................................. 7
2.6 PROPOSAL QUESTIONS ....................................................................................................... 8
2.7 PROPOSAL SUBMITTAL ....................................................................................................... 8
2.8 PROPOSAL CONTENTS ........................................................................................................ 9
2.9 ALTERNATE PROPOSALS .................................................................................................. 10
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ......................................................... 10
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS .................................... 11
3.1 METHOD OF AWARD .......................................................................................................... 11
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ...... 11
3.3 PROPOSAL EVALUATION PROCESS ................................................................................ 12
3.4 EVALUATION CRITERIA ...................................................................................................... 12
3.5 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................. 13
3.6 INTERPRETATION OF TERMS AND PHRASES ................................................................. 13
4.0 REQUIREMENTS ................................................................................................................... 14
4.1 PRICING ............................................................................................................................... 14
4.2 FINANCIAL STABILITY ........................................................................................................ 14
4.3 HUB PARTICIPATION .......................................................................................................... 14
4.4 VENDOR EXPERIENCE ....................................................................................................... 14
4.5 REFERENCES ...................................................................................................................... 15
4.6 BACKGROUND CHECKS .................................................................................................... 15
4.7 PERSONNEL ........................................................................................................................ 15
4.8 VENDOR'S REPRESENTATIONS ........................................................................................ 16
4.9 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................. 16
4.10 SUBCONTRACTORS ........................................................................................................... 16
4.11 SECRETARY OF STATE REGISTRATION .......................................................................... 16
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Proposal Number: 19-RFP-2076414626-JEE Vendor: __________________________________________
5.0 SPECIFICATIONS AND SCOPE OF WORK .......................................................................... 17
5.1 GENERAL ............................................................................................................................. 17
5.2 LOCATIONS & REQUIREMENT ........................................................................................... 17
5.3 SERVICE SPECIFICATIONS ................................................................................................ 18
5.4 PROJECT ORGANIZATION ................................................................................................. 21
5.5 TECHNICAL APPROACH ..................................................................................................... 21
6.0 CONTRACT ADMINISTRATION ............................................................................................ 23
6.1 CONTRACT MANAGER ...................................................................................................... 23
6.2 INVOICES ............................................................................................................................. 23
6.3 POST AWARD BUSINESS REVIEW MEETINGS ................................................................. 23
6.4 CONTINUOUS IMPROVEMENT ........................................................................................... 24
6.5 PERIODIC STATUS REPORTS ............................................................................................ 24
6.6 ACCEPTANCE OF WORK .................................................................................................... 24
6.7 TRANSITION ASSISTANCE ................................................................................................. 25
6.8 DISPUTE RESOLUTION ....................................................................................................... 25
6.9 CONTRACT CHANGES ........................................................................................................ 25
6.10 DPS ADDITIONAL TERMS ................................................................................................... 25
6.11 CONTRACT CHANGES ........................................................................................................ 26
ATTACHMENT A: COST PROPOSAL ............................................................................................ 27
ATTACHMENT B: INSTRUCTIONS TO VENDORS ........................................................................................ 30
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS ....................................................... 30
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION ............................................. 31
ATTACHMENT E: CUSTOMER REFERENCE TEMPLATE ................................................................ 2
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR ............................................. 3
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION .................................................... 4
ATTACHMENT H: CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, & COOPERATIVE
AGREEMENTS ......................................................................................................................... 5
ATTACHMENT I: ALCOHOL/DRUG-FREE WORKPLACE POLICY ................................................... 6
Ver: 11/2025

Proposal Number: 19-RFP-2076414626-JEE Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
The purpose of this Request for Proposal (RFP) is to seek competitive proposals from qualified Vendors to establish an Agency
Contract to provide the North Carolina Department of Public Safety, Division of Juvenile Justice and Delinquency Prevention,
Community Programs Section, with statewide coverage of a Gender Responsive Trauma-Informed, Short-Term Residential
Program to provide facility site(s) that can serve at a minimal of 90 adjudicated juvenile males juveniles, at any given time.
On December 1, 2019, the NC General Assembly passed the Juvenile Justice Reinvestment Act (aka Raise the Age), which raised
the age of juvenile jurisdiction from 16 years of age to 18 years of age; therefore, the provider should prepare to serve an
emerging adult population. The short-term, male residential program shall provide age-appropriate therapeutic services that
address challenges associated with trauma, criminogenic behaviors, basic life and social skills development, and educational
and vocational services within a staff, non-secure residential facility defined by NCG 7B -2506.
The qualified Vendor must be able to provide services to not only older adjudicated males but also those with pervasive and
complex mental health needs. Mental health diagnoses can include, but are not limited to, Depression/Anxiety/Oppositional
Defiant Disorder (ODD); Impulsivity; Illegal Substance Use; Gang Involvement, Aggressive and Assaultive Behaviors. The
awarded Vendor must be equipped to work with juveniles who need intensive services to address their identified needs.
The intent of this solicitation is to award an Agency Specific Contract.
1.1 CONTRACT TERM
The Contract shall have an initial term of three (3) years, beginning on the date of final Contract execution (the "Effective Date")
At the end of the Contract's initial term, the State shall have the option, in its sole discretion, to renew the Contract on the same
terms and conditions for up to two (2) additional one (1) year terms. The State will give the Vendor written notice of its intent
to exercise each option no later than 90 days before the end of the Contract's then-current term. In addition to any optional
renewal terms, and with the Vendor's concurrence, the State reserves the right to extend the Contract after the last active term.
Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR PROPOSAL DOCUMENT
This RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: This is an NC eProcurement solicitation facilitated by the Ariba Network. The E-Procurement fee may apply to
this solicitation. See the paragraph entitled ELECTRONIC PROCUREMENT of the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
What is the Ariba Network?
The Ariba Network is a web-based platform that serves as a connection point for buyers and Vendors. Vendors can log in to the
Ariba Network to view purchase orders, respond to electronic requests for quotes, participate in Sourcing Events, and
collaborate with buyers on contract documents.
For training on how to use the Sourcing Tool to view solicitations, submit questions, develop responses, upload documents, and
submit offers to the State, Vendors should go to the following site:
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Proposal Number: 19-RFP-2076414626-JEE Vendor: __________________________________________
http://eprocurement.nc.gov/training/vendor-training.
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this RFP and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may
be issued in connection with this RFP.
If Vendors have questions, issues, regarding any component of this RFP, those must be submitted as questions in accordance
with the instructions in the PROPOSAL QUESTIONS Section. If the State determines that any changes will be made as a result of
the questions asked, then such decisions will be communicated in the form of an RFP addendum. The State may also elect to
leave open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the
question-and-answer period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate
or consider any additional or modified terms and conditions submitted with Vendor's proposal or otherwise. This applies to any
language appearing in or attached to the document as part of the Vendor's proposal that purports to vary any terms and
conditions or Vendors' instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor's
proposal shall constitute a firm offer that shall be held open for the period required herein ("Validity Period" above).
The State may exercise in its discretion to consider Vendor proposed modifications. By execution and delivery of this RFP
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiations and
incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph
shall constitute sufficient grounds to reject Vendor's proposal as nonresponsive.
2.4 RFP SCHEDULE
The table below shows the intended schedule for this RFP. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFP State July 17, 2026
Submit Written Questions Vendor July 31, 2026
Provide Response to Questions State August 6, 2026
Submit Proposals Vendor August 17, 2026, 2:00 pm EST
Conducts Site Visits at Proposed Addresses State By August 28, 2026
Award Contract State TBD
2.5 SITE VISIT at VENDOR PROPOSED ADDDRESS
Mandatory Site Visit - Please provide this information for every address proposed (reference Attachment A: Cost Proposal)
Date: TBD
Time: TBD Eastern Time
Location: Street Address
Room Number or Suite, if any
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Proposal Number: 19-RFP-2076414626-JEE Vendor: __________________________________________
City, State, Zip Code
Contact Name:
Contact #: [xxx-xxx-xxxx]
Instructions: It shall be MANDATORY that a representative from each Vendor be present for a site visit. Attendees must arrive
promptly. All attendees must sign in upon arrival and clearly indicate each prospective stakeholder represented on the sign in
sheet. IF THE VENDOR DOES NOT PERMIT A SITE VISIT FOR FACILITIES, OR ACCESS TO THE FACILITY FOR A SITE VISIT, THEIR
PROPOSAL SHALL NOT BE CONSIDERED.
FAILURE TO ATTEND OR PROVIDE ACCESS AT THE MANDATORY SITE VISIT SHALL RESULT IN VENDOR'S PROPOSAL BEING
DEEMED NON-RESPONSIVE AND NOT CONSIDERED FOR AWARD.
The purpose of this visit is for State stakeholders to apprise themselves of the conditions and requirements for all proposed
Vendors which will affect the performance of the work called for by this RFP. Vendors must stay for the duration of the site visit
and provide full access to the facility as requested by the State. No allowances will be made for unreported conditions that a
prudent Vendor would recognize as affecting the work called for or implied by this RFP.
Vendors are cautioned that any information released to attendees during the site visit, other than that involving the physical
aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this RFP, must be
confirmed by written addendum before it can be considered to be a part of this RFP and any resulting contract.
2.6 PROPOSAL QUESTIONS
Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the best
proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the "Submit
Written Questions" date and time provided in the RFP SCHEDULE Section above, unless modified by Addendum.
Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title
page of this document via the Sourcing Tool's message board by the date and time specified in the RFP SCHEDULE Section of
this RFP. Vendors will enter "19-RFP-2076414626-JEE - Questions" as the subject of the message. Question submittals should
include a reference to the applicable RFP section. This is the only manner in which questions will be received.
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at
888-211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM ET to 5:00 PM ET.
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by
the State will be posted in the Sourcing Tool in the form of an addendum and shall become an Addendum to this RFP. No
information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question
or otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material
contained in the RFP and an addendum to this RFP.
2.7 PROPOSAL SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will
be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended
or unanticipated delay. It is the Vendor's sole responsibility to ensure its proposal has been received as described in this RFP by
the specified time and date of opening. Failure to submit a proposal in strict accordance with instructions provided shall
constitute sufficient cause to reject a Vendor's proposal(s). Solicitation responses are subject to Sealed Bidding requirements.
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Proposal Number: 19-RFP-2076414626-JEE Vendor: __________________________________________
Vendor's proposals for this procurement must be submitted through the Sourcing Tool. For training on how to use the Sourcing
Tool to view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors
should go to the following site: https://eprocurement.nc.gov/training/vendor-training
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at
888-211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM EST to 5:00 PM EST.
Tips for Using the Sourcing Tool
1. Vendors should review available training and confirm that they are able to access the Sourcing Event, enter responses,
and upload files well in advance of the date and time response are due to allow sufficient time to seek assistance from
the North Carolina eProcurement Help Desk.
2. Vendors may submit their responses early to make sure there are no issues and then submit a revised response any
time prior to the response due date and time. The State will only review the most recent response.
3. Vendors should respond to all relevant sections of the Sourcing Event. Certain questions or items are required in order
to submit a response and are denoted with an asterisk. The Sourcing Tool will not allow a response to be submitted
unless all required items are completed. The Sourcing Tool will provide error messages to help identify any required
information that is missing when response is submitted.
4. Simply saving your response in the Sourcing Tool is not the same as submitting your response to the State. Vendors
should make sure they complete the submission process and receive a message that their response was successfully
submitted.
5. Only Proposals submitted through the Content Section of the Ariba Sourcing Event will be considered. Proposals
submitted through the Message Board will not be accepted or considered for award.
If confidential and proprietary information is included in the proposal, also submit one (1) signed, REDACTED copy of the
proposal. Such information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted
from the Public Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services or
appropriate portions of its response as confidential, consistent with and to the extent permitted under the statutes and
rules set forth above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith
opinion, having received such necessary or proper review by counsel and other knowledgeable advisors, that the portions
determined to be confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set
forth above. However, under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the proposal with its proposal submission, the Department may release
an unredacted version if a record request is received.
2.8 PROPOSAL CONTENTS
Vendors shall provide responses to all questions and complete all attachments for this RFP that require the Vendor to provide
information and upload them to the Sourcing Event in the Sourcing Tool. Vendor may not be able to submit its response in the
Sourcing Tool unless all required items are addressed. Vendors shall provide authorized signatures where requested. Failure to
provide all required items, or Vendor's submission of incomplete items, may result in the State rejecting Vendor's proposal, in
the State's sole discretion.
Vendor shall include the following items and attachments in the Sourcing Tool:
a) Title Page: Include the company name, address, phone number and authorized representative along with the Proposal
Number.
Ver: 11/2025