ITB R-6912 Freedom Hall Pool Renovation Project

Location:	Tennessee
Posted:	Jun 26, 2026
Due:	Jul 14, 2026
Agency:	City of Johnson City
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

CITY OF JOHNSON CITY, TENNESSEE

PURCHASING DEPARTMENT

WWW.JOHNSONCITYTN.ORG/PURCHASING

423/975-2711

Bid Name / Number

Due Day / Date / Time

Bid Location / Mail Address

Bid Contact / Telephone

Bid Issue Date

Project location

FOB

Payment Terms

Freedom Hall Pool Renovation Project / #R-6912

Tuesday / July 14, 2026 / 11:00 AM ET (at which time it will be opened publicly)

Johnson City Purchasing Department, Debbie Dillon-Director,

209 Water Street, Johnson City, TN 37601

Cameron Clark; cclark@johnsoncitytn.org 423.434.5826 or purchasing@johnsoncitytn.org

June 23, 2026

Freedom Hall Civic Center, 1320 Pactolas Road, Johnson City, Tennessee 37604

Destination, freight prepaid and allowed - Johnson City, TN

As per bid

Bidder is responsible for completing the remaining portion of this bid document

DESCRIPTION

Provide all labor, materials, equipment and supplies as necessary to complete the Pool Renovations as per

these revised bid documents.

Lump Sum Base Bid:

$__________________________

Plus 10% Contingency

$__________________________

TOTAL BID:

$__________________________

Optional: Pump & filter replacement: $__________________________

Mandatory pre-bid site visit per attached

Proposed project schedule (this may be an award consideration): ___________________________________

Contractor’s envelope requirements apply per attached

Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.

Join Zoom Meeting: ITB# R-6912 Freedom Hall Pool Renovations project virtual bid opening; Meeting ID:

856 0790 3838; Passcode: 585716.

If you do not have access to a webcam, or you have no audio with your system, you may call this number to

join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct

assistance.

Bidder’s Reminder: ● Bid to be signed by authorized company representative; ● Verify prices, extensions and total as correct

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation

General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other

Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)

contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,

each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.

SUBMITTAL INSTRUCTIONS:

Place signed bid response in a sealed

envelope plainly identified on the outside with

vendor name and bid name and number.

Vendor responsible for delivery to Johnson

City Purchasing Dept., Debbie Dillon- Director,

209 Water Street, Johnson City, TN 37601 on or

before the bid opening date and time.

Firm Name____________________________________________

By________________________________________________

PRINTED & SIGNED

Address______________________________________________

________________________________________________

Telephone_____________________________________________

E-Mail________________________________________________

THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

ITB# R-6912– Freedom Hall Pool Renovations Project

BIDDERS INSTRUCTIONS

1. PROJECT TIMEFRAME

Contractor must specify anticipated completion timeframe. Completion date for this project is

requested ASAP. This may be an award consideration.

2. JOBSITE CONDITIONS

Jobsite shall be kept clean and orderly. Any debris removal shall be disposed of in a legal

manner.

3. LICENSES, FEES, PERMITS

The Contractor is responsible for furnishing the proper licenses, fees, and permits required by

law to do business in the City of Johnson City in completion of the requirements stated herein.

All work shall be done in accordance with the latest building codes, state and federal laws

relative to this project.

4. CONTRACTOR PERFORMANCE

These specifications are not intended to be complete in every detail. Therefore, the Contractor

is expected to perform all work in a professional workmanlike manner in accordance with all

applicable City, State and Federal codes and regulations.

5. INSURANCE

The attached Insurance Checklist (which includes a section for the Insurance agent to fill-out)

and General Contract Form shall be completed and returned with the bid package. Successful

vendor shall provide certificate of insurance, as specified, prior to contract release by

Purchasing.

6. DRUG FREE WORKPLACE

All bidders must execute the enclosed Drug Free Workplace Affidavit to verify compliance

with TCA 50-9-113 and return same with bid response. Failure to comply with this

requirement will declare that bid non-responsive.

SECTION I – PURPOSE OF THE DRUG & ALCOHOL TESTING PROGRAM

The City of Johnson City recognizes its responsibility to provide safe and efficient operations

for our employees, our citizens and the general public. Our commitment to provide safe and

efficient operations is shown by the implementation of programs and procedures which ensure

compliance with appropriate safety measures, as well as the letter and intent of all applicable

laws and regulations. There is sufficient evidence to conclude that the use of illegal

drug/alcohol; drug/alcohol dependence and drug/alcohol abuse seriously impairs an

employee’s performance and general physical and mental health. The illegal possession and

use of drugs, alcohol and/or narcotics by employees of the City is a crime in this jurisdiction

and is clearly unacceptable. Therefore, the City of Johnson City has adopted this written policy

to ensure an employee’s fitness for duty as a condition of employment; to ensure the drug tests

and alcohol tests are conducted on safety-sensitive positions in the categories of: pre-

employment, random testing, suspicion testing, and return-to-duty testing.

To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or those proposing to do service

with the City must have a testing program of the same or better than the requirements of the

City of Johnson City.

7. STATE CONTRACTORS LICENSE

Bidder must be a licensed contractor in the State of Tennessee, as required by the Contractor's

Licensing Act of 1994, State of Tennessee. The attached “Contractors Envelope Form” must

be completed and attached to the outermost bid submittal envelope. A copy of Bidder’s State

Contractor’s License shall be included with bid package.

8. ADDENDA

In the event it becomes necessary to revise any part of this bid, addenda will be issued to all

known interested parties and posted on the City’s website. It’s the bidder’s responsibility to

check prior to submitting. Any verbal communications are not be binding.

9. REQUIREMENTS FOR BIDS, REQUEST FOR PROPOSALS AND CONTRACTS

This Proposal, and any response to it, includes the City’s “Requirements for Bids, Requests

for Proposals, and Contracts, etc.” and the “Sealed Solicitation General Terms and Conditions”

attached hereto and set forth herein as if verbatim.

10. LICENSES, FEES AND PERMITS

The Contractor is responsible for furnishing the proper licenses, fees, and permits required by

law to do business in the City of Johnson City in completion of the requirements stated herein.

All work shall be done in accordance with the latest building codes, state and federal laws

relative to this project.

11. PROJECT SECURITIES

Bid Bond - Each bid shall be accompanied by a bid bond in the amount of not less than five

percent (5%) of total proposed amount. Bond shall be issued by a surety company licensed to

do business in the State of Tennessee. This bond is required as a guarantee that, if the bid is

accepted, a contract will be entered into and the performance thereof duly secured by an

approved performance and payment bond. If the successful vendor fails to execute required

contracts, the security will be forfeited. Bonds submitted by unsuccessful vendors can be

returned upon request after award of the contract.

The successful vendor will be required to furnish a Performance and Payment Bond in the

amount of one hundred percent (100%) of the contract price. Bond shall be issued by a surety

company licensed to do business in the State of Tennessee. Performance bonds must be filed

with the purchasing department within ten (10) working days after the contract has been issued.

In the event that the successful vendor fails to furnish payment and performance bonds and

execute a contract within the time period allowed, the bid bond deposit of the bidder shall be

retained by the city as liquidated damages and not as a penalty.

12. BID SUBMITTALS

• Contractor’s Envelope Form attached to outer most envelope

• Bid cover sheet, completed and signed. Company name must be on pre-bid attendee list.

• 5% Bid Bond

• Completed Insurance checklist and General Insurance Appendix forms

• Any addenda’s issued

• Copy of Tennessee State Contractor’s License

• Similar project references

• Drug Free Workplace Affidavit

• Optional pump and filter product specifications & literature

ITB# R6912 – FREEDOM HALL POOL RENOVATION PROJECT

PROJECT SPECIFICATIONS

Project Loca�on

Freedom Hall Civic Center Pool

1320 Pactolas Road

Johnson City, TN 37604

Bid Contact

Cameron Clark, 423-434-5826; cclark@johnsoncitytn.org or purchasing@johnsoncitytn.org

PROJECT DESCRIPTION

The City of Johnson City is seeking qualiﬁed licensed contractors to provide all labor, materials,

supervision, equipment, demoli�on, plumbing, structural support, resurfacing, �le replacement,

and related services necessary to complete renova�ons to the Freedom Hall Pool facility.

The project generally consists of:

• Replacement of skimmers and associated plumbing

• Replacement of main drains and associated plumbing

• Replacement of return inlets and return piping

• Filter room plumbing modiﬁca�ons and repairs

• Swimming pool resurfacing

• Waterline and pool deck �le replacement

• Racing lane and racing cross installa�on

• Concrete demoli�on and replacement

• Conﬁned space safety compliance within lower pool service area

• Structural support of plumbing systems

• Startup and commissioning services

The work shall be completed in accordance with the atached speciﬁca�ons and all local, state

and federal applicable codes and standards.

PROJECT SPECIFICATIONS

1.01 PROJECT INFORMATION

A. Project Descrip�on

Renova�on of the Freedom Hall Pool facility including plumbing replacement, ﬁltra�on system

modiﬁca�ons, resurfacing, and �le replacement.

B. Owner

City of Johnson City, Tennessee

C. Site Visit

Mandatory pre-bid site visit. Contact Cameron Clark to schedule an appointment. Atendee’s

of the previous June 12th pre-bid mee�ng are not required to atend. BIDDER’S COMPANY

NAME MUST BE ON ONE OF THE ATTENDEE’S LIST TO BE ELIGIBLE TO BID.

D. Ques�ons

All ques�ons shall be submited in wri�ng to the Purchasing Department;

purchasing@johnsoncitytn.org, no later than ﬁve (5) business days prior to the bid opening.

1.02 SCOPE OF WORK

Contractor shall furnish all labor, supervision, materials, equipment, permits, tools, disposal,

safety measures, and incidentals necessary to complete the project.

SECTION A – SWIMMING POOL PLUMBING

Skimmers

Contractor shall:

1. Remove ten (10) exis�ng skimmers and all associated exis�ng plumbing.

2. Saw cut and demolish concrete as required for installa�on.

3. Install new commercial-grade skimmers connected to new plumbing systems.

4. Install reinforcing steel to ensure proper structural integrity.

5. Replace and restore concrete to encapsulate new skimmers.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

ITB R-6912 Freedom Hall Pool Renovation Project

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