Request for Proposals for Delta County Access Control Expansion - Avigilon Alta Access
Bid Posting Date:
Friday June 23, 2025
Mandatory Site Walk
Wednesday, June 18, at 11:00 a.m. MST, Delta County
Brown Building - Emergency Management - EOC Conference Room
550 Palmer Street - Suite 201
Delta, Colorado, 81416
Bid Submittal Deadline:
Friday June 27, 2025 at noon Mountain Standard Time
Project Summary and Background:
San Miguel County, Colorado serves as the fiscal agent for the West All Hazards Region for the State Homeland Security Grant (SHGP) which is issued by the Federal Emergency Management Agency (FEMA) as a pass-through grant to the State of Colorado and then to the nine all hazards regions in Colorado. Delta County, CO is part of the West All Hazards region along with San Miguel County. San Miguel County as fiscal agent for the grant completes all procurement for projects funded via the grant.
This Request for Proposals (RFP) seeks to solicit competitive bids for an expansion of the access control system at Delta County, Colorado (“Delta County”) via a combination of funding from the SHGP under a Soft Target Hardening Project and capital funds from Delta County. To streamline procurement, the RFP for the entire project is being administered by San Miguel County but all equipment, programming and supplies will be installed at Delta County and the project is being managed by Delta County Emergency Management.
Pursuant to Federal Procurement rules and county policies for both Delta and San Miguel Counties, this project is being competitively bid. Due to grant funding expiring the end of August, this project has an expedited timeline and vendors are encouraged to carefully review all bid requirements.
This project was funded in majority via the 2022 SHGP as a Soft Target and Crowded Places project and completed an Environmental and Historical Preservation Review process. Delta County is also contributing capital funds to assist in this project. Pursuant to grant rules, any equipment paid for with FEMA grant funds must be installed as approved by the EHP review process and as specified in RFP documents.
Project Timeline:
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RFP Issued and Notice to Vendors: Friday, June 13, 2025
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Mandatory Bidder Site Walk: Wednesday, June 18th, 2025 @ 11:00 a.m. MST
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Question Deadline: Monday, June 23, 2025 @ 5:00 p.m. MST
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Question Response Deadline: Tuesday, June 24th at noon MST
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Proposal Due Date: June 27, 2025 @ noon MST
Awarding of Bid by Commissioners (Tentative):
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San Miguel County: Wednesday, July 2, 2025
Phase 1 Completion Deadline: Wednesday, August 27, at 5:00 p.m.
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The State Homeland Security Grant which is funding a significant portion of this project is time sensitive. All equipment that will be paid for with grant funds must be installed and programmed no later than August 27th at 5:00 pm.
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Pursuant to Grant rules, invoicing may be completed after the work is completed and a final invoice for Phase I must be received by San Miguel County no later than September 12, 2025.
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Phase 2 Completion Deadline: Friday, November 21st, at 5:00 p.m.
Proposal Submissions:
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Proposals must be submitted by 12:00 noon Mountain Standard Time on Friday, June 27, 2025. Late proposals will not be accepted. It is the vendor’s responsibility to ensure any proposal is received by the deadline. Neither San Miguel County nor Delta County is responsible for delayed deliveries due to connectivity problems.
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The time logged in the Delta County Email system shall determine the official time of the proposal being received.
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Proposals must be submitted via email to project manager, Delta County
Emergency Manager Kris Stewart at
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with the subject heading “RFP Response for Delta County Access Control Project.” Emails will be left unread until the bid deadline passes.
