26-05 Child Nutrition - 2026-2027 - Food and Paper

San Lorenzo Unified School District
CAFE FOOD & PAPER
Invitation For Bid #26-05
2026-2027
15510 Usher Street, San Lorenzo CA 94580
510-317-4660
www.slzusd.org
IMPORTANT DATES
ITEM DATE/TIME DUE SPECIAL INSTRUCTIONS
All questions related to Wednesday,
bid submitted in writing May 13th, 2026 @ Submit questions to poshinski@slzusd.org
via email 12:00 pm
Send a HARD COPY via U.S. mail or other
Monday, May 18th, delivery service of your choice to the
Bid Due
2026 @ 12:00pm address below; you must also email the
original worksheet to rbibi@slzusd.org
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San Lorenzo Unified School District
CAFE FOOD & PAPER
Invitation For Bid #26-05
2026-2027
Table of Contents
Page
Bid Signature Page 3-4
Bidder Checklist 5
Introduction 6
Instructions and Conditions 6-10
Buy American 9
Clean Air Act 10
Termination for Convenience 10-11
Federal Nondiscrimination Statement 13
Suspension and Debarment Certification 13-14
Non-Collusion Declaration 15
Certification Regarding Lobbying 17-19
Separate Excel
Attachment A: Bid Worksheet
spreadsheet
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San Lorenzo Unified School District
CAFE FOOD & PAPER
Invitation For Bid #26-05
2026-2027
Bid Signature Page
This bid is for the pricing of cafe food & paper supplies for the Child Nutrition Department
in San Lorenzo Unified School District, hereinafter referred to as "District".
This is a line-item bid. Please bid your lowest prices for the services on the attached
Worksheet. Before bidding, please read the Instructions and Conditions and other
documents to thoroughly understand the project.
Submit all bids in a sealed envelope showing the Company Name, Bid Number, and Due
Date and Time on the outside. You are encouraged to follow the Bidder Checklist to assist
with ensuring a complete bid package.
Sealed bids must be delivered no later than Monday, May 18, 2026 by 12:00pm to:
San Lorenzo Unified School District, Attn: Peter Oshinski, Child Nutrition, 15510 Usher Street,
San Lorenzo, CA 94580. Bids must reach the Child Nutrition Department at the address
listed above by the time and date listed above. The District is not responsible for bids sent
via U.S. Mail, common carrier, or any other delivery service. It is the vendor's responsibility
to ensure that their proposal and any samples are delivered to the Child Nutrition
Department.
Questions or comments regarding this bid must be put in writing and received no later than
Wednesday, May 13, 2026 @12:00 pm. Questions are to be e-mailed to
poshinski@slzusd.org. The District shall not be obligated to answer any questions
received after the above specified deadline or any questions submitted in a manner other
than as instructed above.
Bids will be opened in public on Tuesday May 19, 2026 beginning at 8.30 am at the
San Lorenzo Unified School District Child Nutrition Conference Room. Award
notification will be emailed once the award is made. The District's Board of Education
reserves the right to reject any and all bids. No bidder may withdraw their bid for a period
of ninety (90) days after the date set for the opening of bids.
If further clarification is needed, email Peter Oshinski at poshinski@slzusd.org.
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San Lorenzo Unified School District
CAFE FOOD & PAPER
Invitation For Bid #26-05
2026-2027
By signing this, I certify that I am an authorized representative of the vendor (or
individual) and that information contained in this proposal is accurate, true, and binding
upon the vendor.
Company Name
Signature of Company Official
Name of Signer
Title of Signer
Email Address
Complete Mailing Address
City, State, Zip
Phone Number
Date
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San Lorenzo Unified School District
CAFE FOOD & PAPER
Invitation For Bid #26-05
2026-2027
Bidder Checklist
This checklist is provided as a convenience to assist bidders in ensuring that a complete bid
package is returned. It is not represented as being comprehensive and compliance
therewith does not relieve the bidder of responsibility for compliance with any bid
requirement which may not be mentioned specifically in this checklist. Completed original
documents are required; Fax or email documents will not be accepted.
All of the listed items must be fully completed and returned to constitute a complete bid
package. It is not necessary to return the checklist with the Proposal.
Check Page(s)
Request for Bid Signature Page
Return completed hard copy with original signature.
Non-Collusion Declaration
Return completed hard copy with original signature.
Suspension and Debarment Certification
Return completed hard copy with original signature.
Certification Regarding Lobbying
Return completed hard copy with original signature.
Disclosure of Lobbying Activities
Return completed hard copy with original signature.
Separate Bid Worksheet Attachment A
Excel Return completed Excel spreadsheet in Excel format via email AND
document PROVIDE A HARD COPY in a sealed envelope.
Addendum
Return any addendum released, following instructions on each
document.
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San Lorenzo Unified School District
CAFE FOOD & PAPER
Invitation For Bid #26-05
2026-2027
Introduction
The San Lorenzo Unified School District is requesting bids for food/paper supplies for the
2026-2027 school year, for the period of July 1, 2026 through June 30, 2027. Our mission is
to provide high quality, timely service to our customers and meet the USDA's National
School Lunch Program guidelines as well as local/state/federal food safety regulations. To
be considered for award for this bid, the following standards must be met:
INSTRUCTIONS AND CONDITIONS
1. QUESTIONS are to be e-mailed to poshinshki@slzusd.org by Wednesday May 13, 2026.
The District shall not be obligated to answer any questions received after the above
specified deadline or any questions submitted in a manner other than as instructed above.
Questions and clarifications received in writing, provided in the above specified
manner, will be answered via email.
2. PREPARATION OF BID DOCUMENT: Follow all instructions provided on the
Instructions tab in Attachment A. A copy of the Bid Worksheet (Attachment A) must be
provided in an electronic, excel format and emailed by the due date. In addition, a hard
copy of the Bid Worksheet with each page signed and dated in blue ink must be
submitted in a sealed envelope by the due date. Price for all line items must be shown
where required on the Attachment A. All forms must be thoroughly completed and signed
by the prospective vendor. A Bidder Checklist is included to assist bidders in returning a
complete bid package.
3. BID SIGNATURES: Complete the Bid Signature page, which must be signed by a
responsible officer or employee fully authorized to bind the organization to the terms and
conditions herein. Obligations assumed by such signature must be fulfilled. All signatures
must be in original blue ink.
4. FAILURE TO BID: If you do not wish to bid, please mark "no bid" on Bid Signature Page,
sign and return the bid, otherwise your name may be removed from the bidder's mailing
list.
5. ACCEPTANCE OF BID: The right is reserved to reject any or all bids and to accept or
reject any line items thereon and to make any combination of line-item awards. Bids may
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be rejected on grounds of non-responsiveness or non-responsibility. Bids are subject to
acceptance at any time within ninety (90) days after opening of same unless otherwise
stipulated.
Unsolicited items, services, or incentives offered as part of the bid response will not be
evaluated or considered in the award process.
6. WARRANTY of QUALITY: The vendor, manufacturer, or his assigned agent shall
guarantee the food products against all defects. Vendor shall have a documented, verifiable
HACCP program in place for food safety and must be made available to the District upon
request.
(a) Cases and packaging shall be constructed to ensure safe and sanitary transportation to
point of delivery. Damaged cases or packages may be rejected and returned for credit or
immediate replacement at no cost to the District.
(b) All product delivered shall be delivered in fresh form, with adequate shelf life. It will
be up to the District's discretion to accept items with a shelf life of less than one month.
Products/packaging should have dates and/or labels identifying a "produced on" or "use
by" date.
(c) The District reserves the right to discontinue service of any or all portion of any
contract resulting from this bid for any reason determined by the District to be detrimental
to the health and welfare of the students and school personnel, or failure to meet contract
specifications or wholesomeness standards, and to hold the contractor in default.
7. DELIVERY REQUIREMENTS: Deliveries shall be required at the following location:
San Lorenzo Unified School District Warehouse
15510 Usher Street, San Lorenzo, CA 94580
(Located on the corner of Sycamore and Tracy)
Monday thru Friday 6:30am - 12:00pm
Deliveries must be scheduled with Andrew Ruiz, Warehouse Supervisor 510-317-4822
8. CONTACT INFORAMTION: Please utilize the following contact information for the
purposed of administration of this Proposal and resulting Contract.
School District Name San Lorenzo Unified School District
Complete Mailing Address 15510 Usher Street, San Lorenzo, CA 94580
Child Nutrition Director Name Peter Oshinski
Email poshinski@slzusd.org
Phone 510-317-4660
Purchasing Agent/Accounts Payable Rashida Bibi
Email rbibi@slzusd.org
Phone 510-317-4681
9. PRICING: Pricing shall be quoted on Bid Worksheet Attachment A provided, based on
delivered pricing. Please refer to Bid Specifications and Instructions sheet for worksheet
instructions. Verify accuracy prior to submitting bid as corrections may not be made after
submission.
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Quote a per case (or unit) delivered cost for all items listed on the Bid Worksheet. Equal
products may be offered that meet the same specifications as those listed. If a brand is
specified and not followed by "or equal", please bid only the brand specified. Additional
items may be added, or some items removed, to this bid if determined necessary by the
District. Specify if any products are a special order with the lead time included.
Preference will be made to items that do not require a special order.
10. AWARD OF BID: This is a line-item bid. Low bid alone will not constitute award of
the bid. Heavy consideration will be given based on quality, service/past experience and
facility. The District will have the sole discretion to determine whether a vendor is
responsive, responsible and qualified to consider the bid.
The District shall contact the successful vendor for pricing on additional items to be added
to the Proposal award at any time during the bid period.
A bidder must be able to deliver the items within the required delivery dates in order to be
declared responsive to this bid. The District reserves the right to make no award at all,
reserves the right to reject any and all bids and to waive any irregularity or discrepancy
associated with this bid.
Unsolicited services or incentives offered as part of the Proposal response will NOT be
evaluated or considered in the award process.
For items awarded, it is required that the following are provided within three (3) weeks of
award. Failure to provide requested documentation within the timeframe listed above may
be cause to reject the bid and will be considered non-responsive.
* CN Labels when available
* Current Product Formulation Statement (PFS) from manufacturer
* Current nutrition facts label with ingredients listed
11. PAYMENT: Payment will be due to the Vendor awarded the Contract within thirty
(30) days of date of receipt of product. Monthly statements will be mailed to Rashida Bibi,
Child Nutrition, Buyer, San Lorenzo Unified School District, 15510 Usher Street, San
Lorenzo CA 94580 and emailed to rbibi@slzusd.org by the fifth of each month for the
preceding month's deliveries. The Vendor awarded the Contract shall issue credit
memorandums for returned/picked up items within fifteen (15) business days from the
request to do so. Failure to issue credit memorandums in a timely basis shall constitute
grounds for withholding Vendor payments.
12. FOB: All pricing shall be quoted FOB District location(s) as specified in this
document or attachment thereof. All freight charges must be included in the bid price.
13. NO MINIMUM OR MAXIMUM QUANTITIES, ORDER CHARGES, OR LIMITATIONS
UPON NUMBER OF ORDERS: The District does not guarantee orders in these amounts nor
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shall orders be limited to these specific figures. The quantities listed are a good faith
estimate and are provided for the purposes of forecasting and not to be considered a
promise to purchase. The provisions of the contract shall in no way prohibit the District
from making an incidental purchase from another supplier for the same services listed
herein.
14. HOLD HARMLESS: The vendor shall save, defend, hold harmless and indemnify the
District and its members against any and all liability, claim, and costs of whatsoever kind
and nature for injury to or death of any person and for loss or damage to any property
occurring in connection with or in any way incident to or arising out of the occupancy, use,
service, operations, or performance under the terms of this contract, resulting in whole or
in part from the negligent acts or omissions of vendor, and subcontractor, or any employee,
agent, or representative of vendor and/or subcontractor. Refer also to the Sample
Provisioning Contract.
15. FAILURE TO FULFILL CONTRACT: When vendor shall fail to deliver any article or
service or shall deliver any article or service which does not conform to the specifications,
the District may, at its sole discretion, annul and set aside the contract entered into with
said vendor or contractor, either in whole or in part, and make and enter into a new
contract for the same items in such manner as seems to the Board of Education to be to the
best advantage of the District. Any failure for furnishing such articles or services by reason
of the failure of the vendor or contractor, as above stated, shall be a liability against such
vendor and his sureties. The Board of Education reserves the right to cancel any articles or
services which the successful bidder may be unable to furnish because of economic
conditions, governmental regulations or other similar causes beyond the control of the
bidder provided satisfactory proof is furnished to the Board or Education, if requested.
Failure to fulfill contract may result in bidder disqualification in subsequent year(s) due to
non-responsible practices.
16. TERM OF CONTRACT: Minimum contract term is one (1) year. Quoted prices must
stay in effect for one (1) year beginning on July 1, 2026 through June 30, 2027. Pursuant to
California Education Code, Sections 17596 and 81644, this bid may be extended (by mutual
consent expressed in writing) for up to two (2) additional one (1) year increments (total
potential bid life of three (3) years from Board of Education award).
17. NON-COLLUSION DECLARATION: Each bidder submitting a proposal shall execute
and deliver a non-collusion declaration in the form attached hereto. Failure to submit such
non-collusion affidavit shall be grounds to reject a proposal as non-responsive.
18. "BUY AMERICAN" PROVISION: Section 104(d) of the William F. Goodling Child
Nutrition Reauthorization Act of 1998 (Public Law 105-336) added a new provision,
Section 12(n) of the NSLA (42 USC 1760(n)), requiring School Food Authorities to purchase
domestically grown and processed foods, to the maximum extent practicable. Pursuant to
7 CFR Part 210.21(d), the term "domestic commodity or product" means:
(a) An agricultural commodity that is produced in the United States; and
(b) A domestic commodity or product is one that is processed in the United States
substantially (51% or more) using agricultural commodities that are produced in the
United States.
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It is therefore required that bidders responding to this Request for Proposals indicate
whether products offered on this proposal meet the definition of "domestic commodity or
product" as stated immediately above. Indication shall be made on the Proposal Worksheet
(Excel Spreadsheet) as part of the response to this proposal:
The successful bidder/vendor certifies that all product sold comply with the Buy American
Provision shall provide documented proof of compliance at the request of the District.
19. CLEAN AIR ACT COMPLIANCE:
CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT (APPLICABLE TO
CONTRACTS EXCEEDING $150,000)
The Vendor agrees to comply with all applicable standards, orders, or regulations issued
pursuant to the Clean Air Act, as amended (42 U.S.C. 7401 et seq.), and the Federal Water
Pollution Control Act, as amended (33 U.S.C. 1251 et seq.).
The Vendor agrees to report each violation to the appropriate Federal awarding agency
and the appropriate Regional Office of the Environmental Protection Agency (EPA), and to
provide a copy of such report to the San Lorenzo Unified School District, Child Nutrition
Department.
The Vendor further agrees to include this requirement in each subcontract exceeding
$150,000 that is financed in whole or in part with Federal assistance provided by the
United States Department of Agriculture (USDA), so that all subcontractors are bound by
these same provisions.
This provision shall apply to all applicable contracts funded in whole or in part with
Federal funds.
20. TERMINATION FOR CONVENIANCE:
If the vendor cannot comply with the terms and conditions in fulfilling its Contract as
anticipated, the vendor must supply the same products or services contracted from other
sources at the contract price. The vendor's delay in the above will constitute the vendor's
material breach of contract, whereupon the School District may terminate the vendor's
contract for cause as provided by the remainder of this section.
Except as otherwise provided within the General Terms and Conditions of this document,
this Contract may be terminated in whole or in part by either party in the event of
substantial failure by the other party to fulfill its obligations under this contract through no
fault of the terminating party; provided that no such termination may be implemented
unless and until the other party is given -
* at least thirty (30) days written notice (delivered by certified mail, return receipt
requested) of intent to terminate, and
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