WILMINGTON & BEACHES - GATEWAY & PARKING SIGNAGE FABRICATION & INSTALLATION
| Location: | North Carolina |
|---|---|
| Posted: | Jun 19, 2026 |
| Due: | Jun 29, 2026 |
| Agency: | New Hanover County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
WILMINGTON & BEACHES - GATEWAY & PARKING SIGNAGE FABRICATION & INSTALLATION
|
| Category: | Finance |
| Status: | Open |
| Bid Recipient: | KIM HUFHAM - KHufham@wilmingtonandbeaches.com |
|
Attachment Preview
June 12, 2026
Notice to Bid
Downtown Wilmington Wayfinding Program
Phase 1 – Gateway & Parking Signage Fabrication & Installation
Release Date: June 12, 2026
Proposal Submission Deadline: 5:00 pm EST – June 29, 2026
The Wilmington & Beaches Convention & Visitors Bureau (CVB), in partnership with the City of Wilmington,
North Carolina, invites qualified sign fabricators and installers to submit sealed bids for Phase 1 – Gateway
& Parking Signage Fabrication and Installation for the Downtown Wilmington Wayfinding Program.
Sealed bids for furnishing all labor, materials, equipment, fabrication, finishes, hardware, transportation,
and installation required for the work described herein will be received until 5 pm EST on June 29, 2026 at
which time bids will be publicly opened and reviewed.
Bids received after the stated deadline will not be accepted.
The Owner reserves the right to reject any or all bids, waive informalities, and accept the bid deemed to be in
the best interest of the project.
Introduction
The Downtown Wilmington Wayfinding Program is a comprehensive signage initiative intended to improve
navigation, strengthen Downtown identity, support parking and mobility, and create a more welcoming
visitor experience throughout Downtown Wilmington.
Developed through a collaborative planning and design effort led by the Wilmington & Beaches Convention
& Visitors Bureau and the City of Wilmington, the program establishes a cohesive sign system to guide
residents and visitors to destinations throughout Downtown while reinforcing Wilmington’s unique
character and sense of place.
This bid package represents the first phase of implementation, focused on gateway and parking signage
improvements.
Scope of Work
The selected contractor shall provide all labor, supervision, materials, fabrication, coatings, finishes,
engineering, foundations, mounting systems, transportation, permitting coordination as required, and
installation necessary to complete the work identified in the contract documents.
Work includes, but is not limited to:
34194 Aurora Rd Ste. 160 | Cleveland, OH 44139-3803
216-921-0750
www.guidestudio.com
• shop drawings and fabrication submittals
• finish and color samples
• structural engineering and stamped calculations as required
• fabrication of sign structures and graphic panels
• dimensional lettering fabrication
• foundations and anchoring systems
• installation of new posts and support structures
• attachment to existing poles or structures where indicated
• field verification of dimensions and site conditions
• coordination with Owner regarding installation sequencing
• protection of adjacent streetscape improvements during construction
• punch list completion and closeout
Phase 1 Sign Types Included in this Bid Package
Refer to contract drawings and specifications for quantities, locations, dimensions, materials, finishes, and
installation requirements.
Gateway Signage
• A.2 Vertical Gateway Monument
• A.3 District Identification Pole-mounted
Parking Signage
• D.1a Parking Trailblazer (new post)
• E.1a Parking Identification / Information (double-post and panel)
• E.1b Parking Identification / Information (single-post and panel)
• E.2 Parking Identification (flag-mounted)
• E.3 Parking Identification (dimensional letters)
Riverwalk Signage
• J1 Riverwalk Identification Totems
Contractor Qualifications
Contractor shall be properly licensed to perform work in the State of North Carolina.
Bidders shall demonstrate experience in the fabrication and installation of custom exterior signage projects
of similar size and complexity. Preferred qualifications include:
• municipal or downtown wayfinding signage experience
• gateway monument fabrication
• installation in active public rights-of-way
• aluminum and steel fabrication
• powder-coated and durable exterior finish systems
• dimensional letter fabrication and installation
• retrofit attachment to existing poles or structures
• coordination with municipalities and public agencies
Site Visit / Field Verification
Bidders are strongly encouraged to visit the project area and verify existing site conditions prior to
submitting a bid.
Submission of a bid constitutes acknowledgment that the bidder has reviewed the project documents and
understands existing field conditions affecting the work.
Bid Submission Requirements
The Wilmington & Beaches Convention & Visitors Bureau will accept sealed bid submissions electronically
via email to Kim Hufham no later than 5 pm EST on June 29, 2026. Please confirm receipt by reply email
upon submission. Late submissions may not be accepted.
Required Submission Materials
Bidders shall submit one (1) complete electronic PDF labeled:
Downtown Wilmington Wayfinding Program – Phase 1 Bid Submission – [Company Name]
containing the following information:
• Completed Bid Form signed by an authorized representative of the company.
• Base Bid Pricing for all sign types identified in the bid package.
• Completed Bid Worksheet with unit pricing for individual sign types, including fabrication and
installation costs where applicable. Must complete the enclosed Bid Worksheet (MS Excel).
• Proposed Fabrication and Installation Schedule, including:
o anticipated shop drawing/submittal timeline
o fabrication lead time
o estimated delivery timing
o anticipated installation duration
• Company Qualifications, including summary of relevant experience in fabrication and installation
of exterior wayfinding, gateway, or municipal signage projects of similar scale.
• References for a minimum of three (3) comparable projects completed within the last five years.
• List of Proposed Subcontractors, if applicable.
• Certificate of Insurance meeting minimum project requirements.
• W-9 Form
• SAM Registration / Unique Entity Identifier (UEI) documentation, if required under ARPA funding
compliance provisions.
• Acknowledgement of Addenda, if any addenda have been issued during the bidding period.
Questions and Clarifications
Questions regarding the bid package shall be submitted in writing to Kim Hufham no later than June 18,
2026. Responses will be distributed to all registered bidders through written addendum.
Incomplete submissions or submissions received after the deadline may be deemed non-responsive and
may not be considered.
Bid Schedule Subject to change at Owner’s discretion.
Milestone
Date
Invitation to Bid Issued
June 12, 2026
Questions Due
June 18, 2026
Final Addendum Issued
TBD
Bids Due
June 29, 2028
Bid Review
July 7, 2026
Notice of Award
July 8, 2026
Contract Execution
July 13, 2026
Fabrication Commencement
July 14, 2026
Installation Start
Substantial Completion
TBD
September 25, 2026
Funding & Compliance Requirements
This project is funded in part through the American Rescue Plan Act (ARPA). Contractor shall comply with
all applicable federal, state, and local requirements associated with project funding, including but not
limited to:
• 2 CFR Part 200
• applicable Treasury reporting requirements
• record retention requirements
• non-discrimination provisions
• conflict of interest requirements
• certification regarding lobbying
• SAM registration and Unique Entity Identifier (UEI) requirements where applicable
All applicable compliance requirements are included in the contract documents.
Reservation of Rights
The Wilmington & Beaches Convention & Visitors Bureau and the City of Wilmington reserve the right to:
• reject any or all bids
• waive technicalities or informalities
• request clarification from bidders
• accept alternates
• award contracts in whole or in part
• postpone award
• negotiate with the selected bidder as necessary in the best interest of the project
Owner Contact
Wilmington & Beaches Convention & Visitors Bureau
Kim Hufham
President/CEO
khufham@wilmingtonandbeaches.com
910-332-8746
In Partnership With
City of Wilmington, North Carolina
Additional ARPA Funding language:
ARPA Funding and Project Schedule Requirements
This project is funded in whole or in part through the American Rescue Plan Act (ARPA) and is subject to
applicable federal funding requirements, including compliance provisions outlined in the contract
documents.
The Wilmington & Beaches Convention & Visitors Bureau and the City of Wilmington intend to obligate
available project funding prior to September 30, 2026, and therefore timely contracting and procurement
are critical to this project.
Bidders shall provide anticipated lead times for:
• shop drawing and submittal preparation
• material procurement
• fabrication duration
• delivery
• installation duration
Bidders are encouraged to identify any long-lead materials, fabrication constraints, or scheduling
considerations that may affect the project timeline.
The Owner intends to award and execute a contract as quickly as practical to meet project funding deadlines.
Fabrication and installation may continue beyond the contract award date in accordance with the approved
project schedule and contract requirements.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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