NMB Sports Park Exclusive Drink Concessions

INVITATION TO BID
NMB Sports Park Exclusive Drink Concessions
City of North Myrtle Beach, Horry County, SC
2026-010AB
The City of North Myrtle Beach is soliciting competitive bids for the NMB Sports Park Exclusive Drink
Concessions for the City of North Myrtle Beach, Horry County, SC.
Questions Due: June 17, 2026 3:00 PM ET
Bids Due: June 24, 2026 3:00 PM ET
The City of North Myrtle Beach reserves the right to waive informalities and to accept or reject any or all
Bids, and to award the contract in its best interests. For bid documents register FREE at
www.BidNetDirect.com
For bid documents or information, register FREE at:
https://www.bidnetdirect.com/public/user-registration

City of North Myrtle Beach
Procurement Division
Invitation to Bid & Contractual Requirements
NMB Sports Park Exclusive Drink Concessions
BID NUMBER 2026-010AB
All Questions Must Be Received Prior to: June 17, 2026 3:00 PM ET
Bids Must Be Received Prior to: June 24, 2026 3:00 PM ET
Virtual Bid Submission Portal: www.BidNetDirect.com
NAME AND ADDRESS OF BIDDER:
Name of Bidder:
Address:
City, State, Zip Code
Phone Number:
Email Address:
BID DOCUMENT MUST BE SUBMITTED IN ITS ENTIRETY. DO NOT REMOVE OR
ADD PAGES TO THIS DOCUMENT. DOCUMENT MUST BE RECEIVED THROUGH
THE VIRTUAL BIDDING PLATFORM KNOWN AS BIDNET DIRECT AT
WWW.BIDNETDIRECT.COM. BID SUBMISSION MAY NOT BE DROPPED OFF OR
MAILED TO THE ADDRESS MENTIONED HEREIN. NO OTHER FORMS OF
SUBMISSION WILL BE CONSIDERED.
City of NMB Bid 2026-010AB NMB Sports Park Exclusive Drink Concessions 2

CITY OF NORTH MYRTLE BEACH
2026-010AB
BIDDER REGISTRATION FORM
Interested parties are required to register with a virtual solicitations
management platform known as BidNet Direct. Visit
www.BidNetDirect.com for more information. Vendor Registration
ensures receipt of proper bid documentation and any further
communications and/or amendments to the solicitation referenced above.
Completing the form below is optional. If you would like to receive a
Vendor Registration email invitation from BidNet Direct, please complete
the Bidder Registration form fields (below) and email the completed form
to acbell@nmb.us
FIRM NAME:
CONTACT PERSON:
ADDRESS:
TELEPHONE NO.:
EMAIL:
DATE:
City of NMB Bid 2026-010AB NMB Sports Park Exclusive Drink Concessions 3

"NO BID" RESPONSE FORM
2026-010AB
If you will not be submitting a bid on this project, please complete this form for your
company and submit it on www.BidNetDirect.com.
Please check statement(s) applicable to your "No Bid" response:
___ Specifications are restrictive, i.e., geared toward one brand or manufacturer
only (explain below).
___ Specifications are ambiguous (explain below).
___ We are unable to meet specifications.
___ Insufficient time to respond to solicitation.
___ Our schedule would not permit us to perform.
___ We are unable to meet bond requirements.
___ We are unable to meet insurance requirements.
___ We do not offer this product or service.
___ Other (specify below).
Comments:
Firm Name:
Contact Person:
Address:
Telephone:
Email Address:
Date:
City of NMB Bid 2026-010AB NMB Sports Park Exclusive Drink Concessions 4

BID INSTRUCTIONS AND REQUIREMENTS
1. Bids, amendments thereto or withdrawal requests must be received by the bid opening time
and date. It is the vendor's sole responsibility to insure that the Procurement Office
receives these documents at the time indicated in the bid document.
2. Competition. This bid is intended to promote competition, but the City reserves the right
to waive informalities and to accept or reject any or all bids and to award the contract in its
best interest. If any language, specifications, terms and conditions, or any combination
thereof restricts or limits the requirements in this bid to a single source, it shall be the
responsibility of the interested contracted supplier to notify the Procurement Office in
writing within five (5) days prior to the opening date. The bid may or may not be changed,
but a review of such notification will be made prior to the award.
3. Bid Forms. Bid must be submitted on these printed forms and submitted through the virtual
bid platform known as BidNet Direct, delivered physically, or by mail to be considered.
a. All bids shall be submitted through the BidNet Direct website
(www.BidNetDirect.com), no later than the date and time specified on the cover sheet.
Faxed or emailed bids are not acceptable.
b. Bids will be opened at the City of North Myrtle Beach City Hall office building, City
Hall Training Room 327, located at 1018 2nd Avenue South, North Myrtle Beach, SC
29582 at the date and time on the cover sheet. You can also join virtually through
Microsoft Teams on a computer or mobile device:
Click here to join the meeting
Meeting ID: 269 455 730 383 008 Passcode: 8ND6fj6i
c. All prices and notations shall be printed in ink or typewritten. Errors should be crossed
out, corrections entered and initialed by the person signing the bid. Erasure or use of
correction fluid may be cause for rejection. No bid shall be altered or amended after
specified time for opening.
d. Bids shall be properly signed by an authorized party, who shall indicate the capacity in
which the signature is executed. An 8% South Carolina sales tax will be added to all
orders as applicable. Lump sum bids shall include sales tax. By submission of a signed
bid, you are certifying, under penalties of perjury, that you comply with Title 12,
Chapter 36, Article I of the South Carolina Code of Laws relating to payment of any
applicable taxes. This will certify to the County your compliance. Forms to register
for all taxes administered by the South Carolina Department of Revenue may be
obtained by calling the License and Regulation Section at (803) 896-1350, or by writing
to the South Carolina Department of Revenue, Registration Unit, Columbia, South
Carolina 29214-0140.
e. By submission of a bid, you are guaranteeing that all goods and services meet the
requirements of the solicitation during the contract period.
City of NMB Bid 2026-010AB NMB Sports Park Exclusive Drink Concessions 5

4. This solicitation does not commit the owner to award a contract, to pay any cost incurred
in the preparation of the bid, or to procure or contract for goods or services listed herein.
5. Alternate Bids. Alternate bids are invalid unless invited and covered by the specifications.
6. Bid Security. { } Required { X } Not Required
If required, bid security approved by the City must accompany the bid, in the amount of
5% of the total amount of the bid. Bid security can be in the form of a cashier's check,
certified check, or a bid bond from a surety company authorized to do business in the State
of South Carolina. Bid securities will be returned to all except the three lowest bidders
within ten (10) days after the opening of bids. The bid security of the two unsuccessful
bidders will be returned after the successful bidder has executed the contract. Bid security
of the successful bidder will be returned when the contract is signed and all other contract
award requirements have been met.
7. Rejection of Bids. The City reserves the right to reject any and all bids, to cancel a
solicitation, and to waive any technicality if deemed to be in the best interest of the City.
The City reserves the right to reject any bid that contains prices for individual items or
services that are inconsistent or unrealistic when compared to other prices in the same or
other bids or ambiguous bids which are uncertain as to terms, delivery, quantity, or
compliance with specifications.
8. Waiver. The City reserves the right to waive any Instruction to Bidders, General or Special
Provisions, General or Special Conditions, or specification deviation, if deemed to be in
the best interest of the City.
9. Quality of Product. Unless otherwise indicated in this bid, it is understood and agreed that
any items offered or shipped on this bid shall be new and in first-class condition unless
otherwise indicated herein. Used, re-manufactured, shopworn, demonstrator, prototype, or
discontinued models are not acceptable unless otherwise stipulated herein.
10. "Or Approved Equal". Certain processes, types of equipment or kinds of material are
described in the specifications and/or on the drawings by means of trade/brand names and
catalog numbers. In each instance where this occurs, it is understood and inferred that such
description is followed by the words "or approved equal." Such method of description is
intended merely as a means of establishing a standard of comparability. However, the City
reserves the right to select the terms that, in the judgment of the City, are best suited to the
needs of the City based on price, quality, service, availability, and other relative factors.
Bidders should indicate brand name, model, model number, size, type, weight, color, etc.,
of the item bid, if not exactly the same as the item specified. Vendor's stock number or
catalog number is not sufficient to meet this requirement. If any bidder desires to furnish
an item different from the specifications, vendor should submit, along with the bid, the
information, data, pictures, designs, cuts, etc., of the material they plan to furnish so as to
enable the City to compare the material specified; and, such material shall be given due
City of NMB Bid 2026-010AB NMB Sports Park Exclusive Drink Concessions 6

consideration. The City reserves the right to insist upon, and receive items as specified, if
the submitted items do not meet the City's standards for acceptance. Bid requirements on
the products specified are not intended to be restrictive to potential bidders, but indicate
the required features for satisfactory performance. The City will determine if minor
deviations from these features are acceptable.
11. Deviations from Specifications. Any deviation from specifications indicated herein must
be clearly pointed out; otherwise, it will be considered that items offered are in strict
compliance with these specifications, and, therefore, the successful bidder will be held
responsible. Deviations must be explained in detail on separate attached sheets(s). The
listing of deviations, if any, is required but will not be construed as waiving any
requirements of the specifications. Deviations found in the evaluation of the bid and not
listed may be cause for rejection. Bidders offering substitute or equal items must provide
information sufficient enough to determine acceptability of item offered.
12. Performance and Payment Bonds. { } Required { X } Not Required
If required, the successful bidder shall furnish Performance and Payment Bonds, each in
an amount of 100% of the contract price as security for the faithful performance and
payment of all contractors' obligations under the contract documents. These bonds shall
remain in effect at least until one year after the date when final payment becomes due,
except as provided otherwise by Laws or Regulations or by the contract documents.
All bonds shall be in the form prescribed by the contract documents, except as provided by
laws or regulations, and shall be executed by such sureties as are named in the current list
of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds
and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the
Audit Staff, Bureau of Government Financial Operations, U.S. Treasury Department. All
bonds signed by an agent must be accompanied by a certified copy of such agent's authority
to act. Each bond shall be accompanied by a certified power of attorney authorizing the
attorney-in-fact to bind the surety including the date of the bond.
If the surety on any bond furnished by the successful bidder is declared bankrupt or
becomes insolvent, or its right to do business is terminated in any state where any part of
the project is located, or it ceases to meet the requirements of the above paragraph,
successful bidder shall, within ten (10) days thereafter, substitute another bond and surety,
both of which must be acceptable to the City.
All bonds and insurance required by the contract documents to be purchased by the bidder
and maintained by the City shall be obtained from surety or insurance companies that are
duly licensed or authorized in the jurisdiction in which the project is located to issue bonds
or insurance policies for the limits and coverages so required.
Successful bidder will be required to execute the contract and obtain the performance and
payment bonds within ten (10) days from the date the Notice of Award is received. Bonds
City of NMB Bid 2026-010AB NMB Sports Park Exclusive Drink Concessions 7

must not be dated prior to contract date. If successful bidder is a partnership, all partners
should execute bonds.
13. Payment Discounts. Payment discounts offered for payment in less than twenty (20) days
will not be considered as a basis of award. Payment discounts offered for payment in
twenty (20) or more days will be subtracted from the total bid price for the purposes of bid
evaluation. Any payment discount offered by the successful bidder will be accepted by the
City, whether or not it was considered as a basis of award.
14. Pre-Bid Conference. If a mandatory pre-bid conference is indicated on the cover sheet, all
bidders are required to attend the conference. Failure to attend a mandatory conference
will result in rejection of your bid. If a mandatory pre-bid conference is indicated on the
cover sheet, bid packages will be made available only through the time and date of the
conference. Subsequent addenda, if applicable, will be furnished only to those bidders who
attended the pre-bid conference.
15. Amendments. All amendments to and interpretations of this solicitation shall be in writing
and issued by the City's Purchasing Agent. The City shall not be legally bound by any
amendment or interpretation that is not in writing.
16. Bid Inquiries. ALL QUESTIONS REGARDING THIS BID MUST BE DIRECTED TO
the BidNet Direct Website (www.BidNetDirect.com). DO NOT CONTACT ANY CITY
EMPLOYEE ABOUT THIS BID OR YOU WILL BE DISQUALIFIED. These inquiries
must be submitted at least five ( 5 ) business days prior to the bid due date and time listed
on the cover page of the bid document. Any interpretations by the City will be made in the
form of a written amendment. The receipt of such an amendment must be acknowledged
in accordance with the directions on the amendment. Oral explanations or instructions
given before the award of the contract will not be binding.
17. Bidder's Responsibility. Each bidder shall fully acquaint himself with conditions relating
to the scope and restrictions attending the execution of the work under the conditions of
this bid. It is expected that this will sometimes require on-site observation. The failure or
omission of a bidder to acquaint himself with existing conditions shall in no way relieve
him of any obligation with respect to this bid or to the contract.
18. Bid Evaluation. In determining the amount bid by each bidder, the City shall disregard
mathematical errors in addition, subtraction, multiplication, and division that appear
obvious on the face of the bid. When such a mathematical error appears on the face of the
bid, the City shall have the right to correct such error and to compute the total amount bid
by the bidder on the basis of the corrected figure or figures.
When an item price is required to be set forth in the bid and the total for the item set forth
separately does not agree with a figure which is derived by multiplying the item price times
the City's estimate of the quantity to be provided or performed for said item, the item price
shall prevail over the sum set forth as the total for the item unless, in the sole discretion of
the City, such a procedure would be inconsistent with the intent of the bid process. The
City of NMB Bid 2026-010AB NMB Sports Park Exclusive Drink Concessions 8

total paid for each such item of work shall be based upon the item price and not the total
price.
Should the bid contain only a total price for the item and the item price is omitted, the City
shall determine the item price by dividing the total price for the item by the City's estimate
of the estimated quantities to be provided or performed.
If the bid contains neither the item price nor the total price for the item, then it shall be
deemed incomplete and the bid shall be disregarded.
19. Determination of Lowest responsible bidder. The lowest responsible bidder shall be
determined as follows: In determining whether a bidder is responsible, consideration shall
be given to: (1) the quality and performance of the supplies to be provided by the bidder;
(2) the ability, capacity and skill of the bidder to perform the contract or effectuate the
transaction; (3) the ability of the bidder to perform the contract or effectuate the
transaction within the time specified, without delay; (4) the character, integrity, reputation,
judgment, experience, and efficiency of the bidder; (5) the quality of the bidder's
performance on previous purchases by, or contracts with the City; (6) the ability of the
bidder to provide future maintenance, repair parts, and services for the supplies provided.
20. Pre-Award Conference. The apparent lowest responsible bidder may be required to attend
a pre-award conference at a mutually acceptable time, at which requirements of the contract
will be reviewed. At that time, samples of forms, reports, etc. will be submitted by the
contractor for final approval, if applicable.
21. Award by Item or Group. The City reserves the right to make separate awards for any item
or category/group of items to the lowest responsible bidders for such items or
category/groups of items.
22. Multiple Awards. The City reserves the right to make multiple awards in order to provide
for back-up, to insure continuity of supply if meeting the City's requirements within an
acceptable time period exceeds the capacity or capability of the primary contractor(s).
23. Contract Award. Within thirty (30) days after the bid opening, a contract will be awarded
by the City to the responsive and lowest responsible bidder, subject to the right of the City
to reject all bids or waive informalities or minor irregularities, as it may deem proper. The
time for awarding a contract may be extended in the sole discretion of the City, if required
to evaluate bids or for such other purposes as the City may determine, unless the bidder
objects to such extension in writing with his/her bid.
24. Bidding Condition of Price. All bid prices submitted shall remain effective for a minimum
period of sixty (60) days, or until evaluation of bids is complete and award is made.
Thereafter, the contract prices shall remain effective for the term of the contract.
25. Business License. { X } Required { } Not Required
City of NMB Bid 2026-010AB NMB Sports Park Exclusive Drink Concessions 9

26. License, Permits, Insurance & Taxes. All costs for required licenses, insurance, and taxes
shall be borne by the contractor. Any company that performs service work of any kind
within City limits is required to obtain a business license and building permits to do
business in the City of North Myrtle Beach. All subcontractors hired by the contractor
must also be licensed with the City. All vendors that sell to the City must have a City of
North Myrtle Beach business license. NOTICE: Contractor must obtain a City of
North Myrtle Beach business license from the Revenue Department and obtain
building permits (if applicable) from the Planning and Development Department
before any work is to be performed.
27. Building Permit. (Fees Waived) { } Required { X } Not Required
28. Right to Protest. Any prospective bidder, offeror, or contractor, who is aggrieved in
connection with the solicitation of a contract shall protest in writing to the Procurement
Manager/Support Services Supervisor within ten (10) calendar days of the date of issuance
of Invitation to Bid, Requests for Proposals, or other solicitation documents, whichever is
applicable, or any amendment thereto, if the amendment is at issue. Any actual bidder,
offeror, or contractor who is aggrieved in connection with the intended award or award of
a contract shall protest in writing to the procurement manager within ten (10) calendar days
of the notification of intent to award or statement of award.
29. Protest Procedure. A protest shall be in writing, submitted to the procurement manager
and shall set forth the specific grounds of the protest with enough particularity to give
notice of the issues to be decided.
GENERAL CONDITIONS
1. Indemnity.
a. Indemnity. Contractor shall fully indemnify and save harmless, the City, its officers
and employees, and each and every one of them, from and against all actions, damages,
costs, liability, claims, losses, judgments, penalties and expenses of every type and
description, including, but not limited to any fees and/or costs reasonably incurred by
the City's staff attorneys or outside attorneys and any fees and expenses incurred in
enforcing this provision (hereafter collectively referred to as "Liabilities"), to which
any or all of them may be subjected, to the extent such liabilities are caused by or result
from any negligent act or omission or willful misconduct of Contractor, its
subcontractors or agents, and their respective officers and employees, in connection
with the performance or nonperformance of this contract, whether or not the City, its
officers or employees reviewed, accepted or approved any work performed or materials
provided by the contractor, and whether or not such liabilities are litigated, settled, or
reduced to judgment.
b. Obligation to Defend. Contractor shall, upon the City's request, defend at
contractor's sole cost any action, claim, suit, cause of action or portion thereof
City of NMB Bid 2026-010AB NMB Sports Park Exclusive Drink Concessions 10