Full Color Business Cards.

Program 1510-S Page 1 of 20
Specifications by tf
Reviewed by jh
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Full Color Business Cards
as requisitioned from the U.S. Government Publishing Office (GPO) by
Various Government Departments and Agencies
Single Award
TERM OF CONTRACT: The term of this contract is for the period beginning October 1, 2026 and ending
September 30, 2027, plus up to four (4) optional 12-month extension periods that may be added in accordance
with the "OPTION TO EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.
BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on September 1, 2026 at the
U.S. Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov
one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a
separate email from the bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The program number 1510-S and Bid opening date must be specified in
the subject line of the emailed bid submission. Bids received after the opening date and time will not be
considered for award. See also "ADDITIONAL EMAILED BID SUBMISSION PROVISIONS".
BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are
cautioned to familiarize themselves with all provisions of these specifications before bidding.
Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.
For information of a technical nature, contact Thomas Ferguson at (312) 353-5783 or email tferguson@gpo.gov
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for
any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the
following
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
5. Government personnel will not validate receipt of the emailed bid prior to bid opening.

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1510-S
SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,
effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes
Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).
GPO Contract Terms (GPO Publication 310.2) -
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.
GPO QATAP (GPO Publication 310.1) -
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.
SUBCONTRACTING: The predominant production function is printing. Any bidder who cannot perform the
predominant production function will be declared non-responsible.
GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental
Specifications, No. 9, is waived.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply
to these specifications:
Product Quality Levels:
(a) Printing (page related) Attributes - Level III.
(b) Finishing (item related) Attributes - Level III.
(c) Exceptions: Envelope window size and window position and skewness must not vary more than +/- 1/16".
A Major Defect will be assessed if tolerances are exceeded.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniformity depending on Average type dimension/
P-9. Solid and Screen Tint Color Match Pantone Matching System
P-10 Process Color Match Government Furnished Material
OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the
term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the
contract expires. If the Government exercises this option, the extended contract shall be considered to include
this clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including,
any extension(s) added under this clause. Further extension may be negotiated under the "EXTENSION OF
CONTRACT TERM" clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing
adjustment(s).
EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting
from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the
contractor.

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1510-S
ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this
clause, provided that in no event will any pricing adjustment be made that would exceed the maximum
permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed
during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and
any succeeding performance period(s). For each performance period after the first, a percentage figure will be
calculated as described below and that figure will be the economic price adjustment for that entire next period.
Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to
paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend from October 1, 2026 and ending September 30, 2027, and the second and any succeeding
period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final
period may vary. The first day of the second and any succeeding period(s) will be the effective date of the
economic price adjustment for that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly indexes from the 12-
month interval ending three months prior to the beginning of the period being considered for adjustment. This
average is then compared to the average of the monthly indexes for the 12-month interval ending July 31, called
the base index. The percentage change (plus or minus) of the variable index from the base index will be the
economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or
decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the
percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation
costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,
the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's
facility or to require other evidence of technical, production, managerial, financial, and similar abilities to
perform, prior to the award of a contract.
As part of the financial determination, the contractor in line for award may be required to provide one or more of
the following financial documents:
1) Most recent profit and loss statement
2) Most recent Balance Sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of responsibility
by the Government. Failure to provide the requested information in the time specified by the Government may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.

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1510-S
POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as
indicated in these specifications will be reviewed by Government representatives with the contractor's
representatives, immediately after award. The postaward conference will be held via teleconference. Person(s)
that the contractor deems necessary for the successful implementation of the contract must be in attendance.
WARRANTY: The provisions of article 15, "Warranty," of Contract Clauses in GPO Contract Terms (Pub.
310.2, effective December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty
period is EXTENDED from 120 days to one calendar year from the date the check is tendered as final payment.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned
and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented
by an individual print order for each job placed with the contractor. The print order, when issued, will indicate
the quantity to be produced and any other information pertinent to the particular order.
ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the
Government. Orders may be issued under the contract from October 1, 2026 and ending September 30, 2027,
plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the
terms and conditions of the contract. The contract shall control in the event of conflict with any print order. A
print order shall be "issued" upon notification by the Government for purposes of the contract when it is
electronically transmitted or otherwise physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in
accordance with the clause entitled "ORDERING." The quantities of items specified herein are estimates only
and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's
requirements for the items set forth herein do not result in orders in the amounts or quantities described as
"estimated," it shall not constitute the basis for an equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set
forth which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor requirements in excess of the limit on total
orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed
by the contractor within the time specified in the order, and the rights and obligations of the contractor and the
Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to
the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept
an order providing for the accelerated shipment/delivery, the Government may procure this requirement from
another source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple
destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this
contract.

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1510-S
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for
any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the
following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the emailed bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's
email server as the official time stamp for bid receipt at the specified location.
PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the
GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for
using this method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
For more information about the billing process, refer to the General Information of the Office of Finance web page
located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.
After payment:
Contractor's billing invoice must be itemized in accordance with the items in the "SCHEDULE OF PRICES" and
issued to GPO within 10 workdays of completion of each individual print order. Failure to itemize in accordance
with the SCHEDULE OF PRICES" or issued to GPO within 10 workdays of order completion may result in
delayed payment.
Additionally, contractor is required to email delivery receipts and final invoice in PDF format to the originator of
each print order. All documents should be in one PDF file. Originator's email address will be found at the bottom
of each print order. Subject line of the email will be the print order number.

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1510-S
SECTION 2. - SPECIFICATIONS
SCOPE: These specifications cover the production of business cards, printing in four color process requiring such
operations as composition, printing, trimming, packing, and delivery.
TITLE: Full Color Business Cards.
FREQUENCY OF ORDERS: Approximately 12 orders per year.
QUANTITY: Approximately 250 copies of each card. Occasionally, a print order may consist of 500 or 1,000
cards per name; an occasional order may exceed 1,000 copies up to 2,000 copies.
TRIM SIZES: 3-1/2 x 2"
GOVERNMENT TO FURNISH: Computer generated or typewritten manuscript copy.
Files may be provided via various electronic media.
Print Order (GPO Form 2511).
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT
TO FURNISH," necessary to produce the product(s) in accordance with these specifications.
ON-LINE ORDERING: The contractor must provide a web-based on-line ordering system site that permits
authorized Government personnel to order business cards. The system must provide a method of order tracking by
requestor. The web-based system must be secure (password protected) so that only authorized personnel can order
business cards and must provide a separate page/site so that only authorized personnel (Program Manager) can
approve submitted business cards.
The system must have a user-friendly web page so users can input business card information. For example, the
web page must have headers to input information and instructions for each block as follows: Name; Rank or Title;
Address, Unit/Bldg #/Suite #/APO, City, State and Zip Code. The web page must have a Phone Number section
that will allow users to input and select no more than four telephone numbers (including e-mail address) from a
list; i.e., Office Phone, Mobile. The web page must have the capability to display the business card after
information is entered. The user must be able to change or correct information displayed in the on-line proof prior
to submitting to the program manager for approval. Once the user submits an order for approval, the system must
generate an e-mail the user indicating the order has been sent to the program manager for approval. It must
concurrently generate an e-mail to the program manager indicating that an order is awaiting approval. The
program manager must be able to approve/disapprove an individual request or approve/disapprove a total
batch/print order. After the program manager approves a specific batch of orders, the web-based system must
provide a total count of orders approved in that batch/print order and generate a spreadsheet that contains
requestor names, recipient's names, confirmation date and number. The program manager will forward this list to
the user to show when and what was ordered. The web-based system must provide an option for users to submit a
previous order from a "history or look-up file" using a name or confirmation number from a previous order. If a
change is necessary, the user must be able to make the change to the previous order and then submit as a new
order.
The contractor may not proceed with production until each order has been approved or disapproved on-line by the
program manager. Once the cards have been printed and shipped, the web-based system must generate an e-mail
containing a shipping list of all cards printed on a specific print order (to include name of recipient, date shipped,
estimated delivery date and a tracking number) to the program manager.
NOTE: An order is not constituted by this submission until a properly formatted GPO Print Order Form (2511) is
received by the contractor. See "ORDERING" on page 4.

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1510-S
ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of
the furnished media and publishing files to assure correct output of the required reproduction image. Any errors,
media damage, or data corruption that might interfere with proper file image processing must be reported to
contract administrator as specified on the print order.
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and
define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to
meet the assigned quality level.
When required by the Government, the contractor shall make minor revisions to the electronic files. It is
anticipated that the Government will make all major revisions.
Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.
Upon completion of each print order, the contractor must furnish final production native application files (digital
deliverables) with the furnished material (if applicable). The digital deliverables must be an exact representation
of the final printed product and shall be returned on the same type of storage media as was originally furnished.
The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document
Format (PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government.
The returned digital deliverable must be clearly labeled with title, jacket number, program number, and print order
number. The Government will accept PDF files as digital deliverables when furnished by the Government.
COMPOSITION: Contractor to set type as necessary using standard desktop publishing software. Files should
be maintained throughout the contract to insure that the same Fonts are used throughout the term of the contract,
unless a specific font is requested by Agency.
FORMAT: This contract will consist of various formats and seals due to there being numerous governmental
agencies that will utilize this contract. Additionally, the number of lines per card may vary greatly from
approximately a minimum of six lines of type to almost the entire card filled with type, including typelines in the
upper right corner.
Typefaces and Sizes: The contractor is required to furnish fonts consistent with sample(s) provided.
PROOFS: Occasionally emailed PDF proofs will be required. In all other cases, the contractor will be
responsible for performing all necessary proofreading to insure that the final product is in conformity with the
copy submitted. No additional time will be added to schedule for emailed proofs. The emailed PDF proof will be
evaluated for text flow, image position, and color breaks. Proof will not be used for color match.
NOTE: If cards are determined to be rejectable due to typesetting or other contractor error, the contractor
will be required to reprint and deliver the replacement cards within 5 workdays after notification at no
additional cost to the Government.
Rejection rate of 5% or greater may be cause for the Government to hold the contractor in default on this
contract. Contractor must have the capability to receive telefaxed notifications of rejected orders.
STOCK: All stock must be of a uniform shade for each set of cards.
STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or
listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13," dated
September 2019. Government Paper Specification Standards No. 13 - https://www.gpo.gov/docs/default-
source/forms-and-standards-files-for-vendors/vol_13.pdf.
White No. 2 Gloss Coated cover, basis size 20 x 26", basis weight 100 lbs., minimum 0.010" thick, equal to JCP
L12

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1510-S
White Matte Coated cover, basis size 20 x 26", basis weight 100 lbs., minimum 0.010" thick, equal to JCP L50
White Coated One Side (C1S) cover, basis size 20 x 26", minimum 0.010" thick, equal to JCP L70
85% of the cards ordered will be produced on Smooth finish cover
5% of the cards ordered will be produced on No. 2 Coated cover
5% of the cards ordered will be produced on Matte Coated cover
5% of the orders will be produced on C1S cover
NOTE: No separate charges will be allowed for paper under Section 4.- Schedule of Prices.
PRINTING: Face prints in four color process. Back is blank or prints in four color process, black, or a Pantone
color other than black. A Pantone color will be indicated on print order or contractor will be instructed to match
furnished sample. Pantone colors may be built out of the four color process.
Digital printing must be capable of smooth gradient tints with no banding or tone jumping. Minimum acceptable
resolution is 1200 X 1200 dpi. 4800 X 600 dpi is acceptable. HP Indigo 5500 or 7000, Xerox models 7000, 8000,
700, 800 and Xerox iGen4 are known to have this capability. Resolution of the contractor's machine will be
reviewed at the time of the award. Published resolutions will be used to determine suitability. Software enhanced
or simulated resolution specifications will not be accepted.
INK: Four color process and/or Pantone colors that may be built out of process colors.
MARGINS: Follow sample format, minimum margins and/or full bleeds.
BINDING: Square cut or Curved edges to 3-1/2 x 2"
PACKING, LABELING AND MARKING: Contractor to download the "Labeling and Marking Specifications"
form (GPO Form 905, Rev. 7-15) from www.gpo.gov, fill in appropriate blanks, and attach to shipping
container(s). Label must clearly show GPO program number, jacket number, and print order number.
INTERNAL PACKING: Box in units of 250 or 500 for orders with cards of these quantities. For quantities of
1,000 cards, box in units of 500 or 1,000 (at contractor's option). Affix a copy of the card therein to the outside of
each box.
EXTERNAL PACKING: Combine all boxes that ship to the same destination in one shipping container. Total
weight per container is not to exceed 45 lbs.
Quantities of less than a half container full are to be packed in shipping bundles. Print orders may contain
business cards going to a number of different destinations.
LABELING AND MARKING: Affix a contractor-furnished shipping label to each shipping container or
bundle. It will be the contractor's responsibility to address each container or bundle.
RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must
include the GPO jacket, program, and print order numbers; total quantity delivered, number of cartons, and
quantity per carton; date delivery made; and signature of the Government agent accepting delivery. Contractor to
include a copy of invoice to the ordering Agency. The original copy of these receipts must accompany the
contractor's billing for payment.

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1510-S
DISTRIBUTION: Deliver F.O.B. Destination (at contractors expense) via traceable means.
The following is a list of states along with the anticipated percentage of orders delivering to that state:
Approximately 90% of the print orders will deliver to the following states: IN, IL, KS, MI, MN, MO, NY, OH,
and WI.
Approximately 5% of the print orders may deliver to a destination other than listed above but within the
continental United States.
Approximately 5% of the quantity of cards produced will deliver to Iowa addresses.
Most orders will deliver to 1 destination. If more than 1 destination is indicated, follow the distribution list
furnished with print order.
All expenses incidental to returning materials and furnishing sample copies must be borne by the contractor.
NOTIFICATION OF SHIPMENT: Immediately after the print order has been shipped, the contractor MUST
furnish shipping information to Agency. Include the order title, GPO program number, requisition number, date of
shipment, and tracking information for deliveries. Email ORDRING AGENCY PER PRINT ORDER and
tferguson@gpo.gov.
SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job
prior to receipt of the individual print order (GPO Form 2511).
No definite schedule for pickup of material can be predetermined. The Government will notify the contractor
when furnished material and print order are available for pickup or will be sent via electronic media.
The following schedule begins the workday after notification of the availability of print order and furnished
material. Workdays are Monday through Friday, exclusive of Federal Holidays.
Complete production and delivery of all orders must be made by the contractor 7 to 10 workdays after the
contractor is notified that an order is available for pickup.
If mutually agreed upon, the contractor will complete production and delivery of an order 5 to 6 workdays after
contractor is notified of availability of an order.
When emailed proofs are required, no additional time will be allowed in schedule. The Agency will withhold
proofs not longer than 1 workday from receipt to notification to contractor with an OK to Print or an OK to
Print with corrections.
"Delivery" means arrival at specified destination(s). For example, an order available for pick-up by or sent
via electronic media to the contractor on Monday, July 10, 2026, must be printed and delivered to specified
destination(s) on or before close of business (COB, 3:30 pm local time) on Wednesday, July 20, 2026 for a 7
workday schedule, July 21, 2026 for an 8 workday schedule, etc.
Contractor must use any traceable method of delivery which guarantees adherence to the above
production/delivery schedule, and provides proof of delivery by means of signed receipts.
The contractor may be held in default on this contract for failure to adhere to the schedule.

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NOTE: Contractor's price must include delivery (via traceable method) to any destination within the continental
United States in accordance with the schedule.
Unscheduled material such as shipping documents, receipts or instructions, delivery lists, etc., will be furnished
with the order or shortly thereafter. In the event such information is not received in due time, the contractor will
not be relieved of any responsibility in meeting the shipping schedule because of failure to request such
information.