BID PACKAGE
Residential Mowing and Clipping Removal,
Debris and Garbage Removal, and Sidewalk Snow and Ice Removal
for Properties Violating Town Codes
For the
Town of Poughkeepsie Zoning Department
Issued by:
Town of Poughkeepsie
1 Overocker Road
Poughkeepsie, NY 12603
Town Supervisor
Board Members
Town Clerk
Attorneys To the Town
Zoning Administrator
DATE: April 20, 2026
Rebecca Edwards
Bill Reuter
Barbara Laird
Shantha Thangiah
Emily Watson
Ryan Sharpe
Ann Shershin
Felicia Salvatore
Gordon & Svenson, LLP
Kristina Granieri
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TABLE OF CONTENTS
Advertisement for Bids…………………………………………
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Information for Bidders ………………………………..………
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Technical Specifications and Project Specifications..…..……
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Contact Information……………………………………………
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Bid Packet Forms……………………………………………….
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Certificate of Non-Collusion By Bidder ……………….
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Iranian Energy Divestment Disclosure Form…………
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Bid Bond Form …………………………………………..
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ADVERTISEMENT FOR BIDS
Residential Mowing and Clipping Removal,
Debris and Garbage Removal, and Sidewalk Snow and Ice Removal
for Properties Violating Town Codes
The information for Bidders, Specifications and other Contract Documents may be reviewed and obtained on or after
April 20, 2026, at the Office of the Town Clerk, Town of Poughkeepsie, One Overocker Road, Poughkeepsie, NY 12603
and on the Town website at www.TownofPoughkeepsie-ny.gov/Bids.aspx
Sealed Bids for three (3) year contracts for “Residential Mowing and Clipping Removal, Debris and Garbage Removal,
and Sidewalk Snow and Ice Removal For Properties Violating Town Codes” will be received by the Town
Clerk, Town of Poughkeepsie (“Town”), One Overocker Road, Poughkeepsie, NY 12603 until 11 a.m. (local time) on
May 12, 2026 at which time they will be publicly opened and read aloud.
Bidders may submit as to some or all of the contracts, and each bid shall also propose an hourly rate for labor and equipment
to perform optional additional services as requested by the Town.
All Bids must be made upon and in accordance with the forms prepared by the Town and shall be submitted in sealed
envelopes marked: “Residential Mowing and Debris/Garbage/Snow Removal Bid”. Three copies of each bid shall be
submitted.
BID DEPOSIT: Each bidder on a Town contract(s) shall submit a Bid Deposit Guarantee of $2,500 by Bond or Certified or
Bank Check payable to the Town of Poughkeepsie, to assure that the successful Bidder(s) will execute a contract(s) with
the Town. A combined performance and payment bond of $2,500 will be required from the successful Town Bidder(s).
STATEMENT OF NON-COLLUSION: In addition to submitting a Bid Form, Bidders are required to execute a Non-
Collusion Bidding Certificate as attached to the Bid Package.
The Bid Package, including the required “Bid Sheet” and “Non-Collusion Certificate” forms may be reviewed and
obtained at the Office of the Town Clerk, Town of Poughkeepsie, One Overocker Road, Poughkeepsie, NY
12603 and are also available at www.TownofPoughkeepsie-ny.gov To be advised of addenda to the bid packet please
register with fsalvatore@townofpoughkeepsie-ny.gov and monitor www.TownofPoughkeepsie-ny.gov/Bids.aspx .
The Town reserves the right to reject any and all Bids, to waive any informality or technicality in any Bid in their interest,
to determine the ultimate scope of a contract, and the Town may award more than one or all contracts to a Bidder whose
combined contract pricing is most favorable to the Town.
Bidders are also required to comply with the provision of Section 291-299 of the Executive Law of the State of New York.
The Town will affirmatively ensure that minority business enterprises will be afforded full opportunity to submit Bids in
response to this invitation and will not be discriminated against.
BY ORDER OF THE TOWN BOARD
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Dated: April 20, 2026
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I INFORMATION FOR BIDDERS
1. Receipt and Opening of Bids
The Town invites bids on the form attached, all blanks for each contract Item bid must be
completely filled in using ink or type written. Bids will be received by the Town at the Office of
the Town Clerk until 11 o'clock a.m., local time on May 12, 2026, and then publicly opened and
read aloud. The envelopes containing the bids must be sealed and addressed to the Town of
Poughkeepsie at One Overocker Road, Poughkeepsie, New York 12603 and designated as
“Residential Mowing and Debris/Garbage/Snow Removal Bid”. Three copies are required.
The Owners may consider informal any bid not prepared and submitted in accordance with the
provisions hereof and may waive any informalities or reject any and all bids. Any bid may be
withdrawn prior to the above scheduled time for the opening of bids or authorized postponement
thereof. Any bid received after the time and date specified shall not be considered. No bidder
may withdraw a bid within 45 days after the actual date of the opening thereof.
2. Preparation of Bid:
Each bid must be submitted on the prescribed form.
Bid envelopes must bear on the outside the name of the bidder and his/her address. If forwarded
by mail, the sealed envelope containing the bid(s) must be enclosed in another envelope
addressed as specified above.
3. Qualifications of Bidder:
The Owners may make such investigations as deemed necessary to determine the ability of the
bidder to perform the work, and the bidder shall furnish to the Owners all such information and
data for this purpose as they may request. The Owners reserve the right to reject any bid if the
evidence submitted by, or investigation of, such bidder fails to satisfy them that such bidder is
properly qualified to carry out the obligations of the contract documents and to deliver the items
specified. Conditional bids will not be accepted.
4. Bid Security, Payment and Performance Security for Town Contract(s):
Each Town bid must be accompanied by a Certified or Bank Check drawn payable to the Town
of Poughkeepsie or a surety bond, and the form of bid bond attached, in the amount of Two
Thousand Five Hundred Dollars. Such bid security will be returned to all except the three lowest
bidders within five days after the opening of bids. The remaining checks or bid bonds will be
returned to those not awarded the contract promptly after the Town and the accepted bidder have
executed a contract, or, if no agreement has been made within 45 days after the date of the
opening of bids.
The bid security for the winning bidder(s) will be retained by the Town as the required Payment
and Performance Security and returned after acceptable performance of the contract.
5. Addenda and Interpretations:
No interpretation of the meaning of the specifications or other pre-bid documents will be made to
any prospective bidder orally. Every request for interpretation as to Town bids shall be in writing
and addressed to Kristina Granieri at the Zoning Department (kgranieri@townofpoughkeepsie-
ny.gov).
Inquiries must be received at least five (5) days prior to the date fixed for the opening of bids.
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All addenda and interpretation will be emailed to the inquirer (at the address furnished for such
purposes) and posted on the Town’s website, www.TownofPoughkeepsie-ny.gov/Bids.aspx, no
later than three days prior to the date fixed for the opening of bids. All addenda and
interpretations shall become part of the bid/agreement documents.
All potential bidders must pre-register with the Town Clerk to receive addendums and updates.
6. Obligation of Bidders:
At the time of the opening of bids each bidder will be presumed to have read and to be thoroughly
familiar with the contract documents (including all addenda and interpretations). The failure or
omission of any bidder to examine any form, instrument or document, or to be informed of any
addendum or interpretation shall in no way relieve any bidder from any obligation with respect to
his/her bid.
Each bidder must inform him/herself of the conditions relating to the work required under this
project and the employment of labor thereon. Failure to do so will not relieve a successful bidder
of his/her obligation to furnish all material and labor necessary to carry out the provisions of
his/her contract.
7. Conditions of Work
Subcontracting and the assignment of any part of a contract requires the Owner’s advance written
consent.
8. Sales Tax:
This work is exempt from certain sales/use taxes and the contract amount excludes such taxes.
9. Bid Comparison
To achieve the best value and lowest total cost for the Town, bids will be compared and contracts
awarded on the basis of each Bid Item on the bid form. In the event there is a discrepancy
between any figures written in words and written numerically, the price written in words shall
govern. The Owners reserve the right to waive any irregularities or informalities, and to reject all
or part of any bids.
10. Bid Quantities
The Owners reserve the right to increase or decrease any item in this contract they deem to be in
the best interest of the Town.
11. Method of Award - Lowest Qualified Bidder:
It is the Owners’ intention to award the contract or contracts based on the lowest bid price for
each item which has been submitted by a qualified bidder, or the lowest total cost to the Town.
12. Non Performance
If a contract is not being performed as required, the Town may terminate the contract on five (5)
days written notice, or sooner if required for reasons of personal or public health, safety or
welfare.
13. Notice to Proceed:
A contractor shall not proceed with any work until contractor has received an executed contract in
form satisfactory to the Town, and a Notice to Proceed.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
