Appraisal Services Rotation List

Request for Qualifications
Solicitation Response No.
RFQ# 2026-040-KM-04
Appraisal Services Rotation List
Issue Date: 7/26/2026
Due date: 8/26/2026 at 5:00 PM CST

conditions contained in Exhibit B. Respondent must execute Exhibit A and complete
other items listed on the Submission Checklist to be considered for award.
1.2 Exhibits
Exhibit A - General Affirmations and Solicitation Acceptance
Exhibit B - Definitions, Standard Terms and Conditions
Exhibit C - SOQ & Evaluation Criteria
Exhibit D - Scope of Services
Page 4 of 18

Article II. Administrative Information
2.1 Schedule of Events
The dates provided represent a tentative schedule of events related to this solicitation.
The City of Hutto reserves the right to modify these dates before the deadline for
submission of Solicitation Responses upon notice being posted on the City website and
its Vendor Connection website, Bonfire.
Schedule of Events
Event Deadline
Solicitation Issuance 8/24/2026
10:00AM 09/02/2026
Pre-Submittal Conference (optional)
5:00 PM 09/30/2026
Deadline for Question Submittal
10/02/2026
Anticipated Addenda Release, if
applicable.
5:00PM 10/07/2026
Submission Deadline
10/20/2026
Notice of Intent to Award
11/05/26
Tentative Award Date
2.2 Inquiries:
2.2.1 Important Notes & Contact
Question deadline is 9/30/2026 at 5:00 PM CST. Any question submitted after
this time will not be answered.
Any questions, clarifications, concerns or requests for general information
should be submitted in writing via Bonfire.
Solicitation documents may be examined or obtained electronically at the City's
Bid postings website and its Vendor Connection website, Bonfire. All addenda
will be posted on the City's Bid postings website and its Vendor Connection
website. It is the sole responsibility of the Respondent to check for Addenda.
Page 5 of 18

Respondents are expected to examine all documents that make up this
solicitation. Respondents shall promptly notify the City of any omission,
ambiguity, inconsistency, or error they may discover upon reviewing the
solicitation. The City assumes no responsibility for errors or misrepresentation
that result from the use of incomplete submissions.
READ THIS SOLICITATION FULLY AND CAREFULLY. RESPONSES MUST BE
COMPLETE UPON SUBMISSION, INCLUDING ALL FORMS AND
ATTACHMENTS REQUIRED HEREIN. FAILURE TO STRICTLY COMPY WITH
THESE STATED TERMS OF SUBMISSION MAY RESULT IN REJECTION OF
THE SUBMISSION.
2.2.2 Prohibited Communications
Upon issuing this solicitation, except for written inquiries as outlined above, the
City of Hutto, its representatives, or partners will not answer questions or
otherwise discuss the content of this solicitation with any potential Respondent
or their representative(s). Respondent agrees to rely solely on the written
process outlined herein. Respondents who do not comply with the terms
outlined in this section may be disqualified from this solicitation.
2.3 General Requirements for Solicitation Response
2.3.1 Solicitation Response Format and Deadlines
Respondents will need to create an account on Bonfire in order to be able to view
and submit an electronic Packet. All submissions must be completed before the
provided "Submission opening" date and time. Once the date and time has
passed, the option to submit qualifications will no longer be available.
HARD COPY, FAXED, OR E-MAILED QUALIFICATIONS AND/OR LATE
SUBMISSIONS WILL NOT BE ACCEPTED.
2.3.3 Alterations, Modifications, Withdrawals
Submissions may be modified, altered, or withdrawn from consideration by
notifying the point of contact listed herein, provided such notice is received
before the deadline. No submission may be withdrawn after the date and time
of opening without approval of the Purchasing Officer.
Article III. Evaluation and Award
4.1 Evaluation Criteria
The City will evaluate firms based solely on demonstrated competence and
qualifications. The City will then select the most qualified firm and enter into
negotiations for a fair and reasonable price for the required services. Exhibit C - SOQ &
Page 6 of 18

Evaluation Criteria provides a more detailed description of each criterion and what is
requested for the Qualifications Submission.
1. Team Qualifications and Availability: 25 Points
2. Understanding Utilities and Prior Related Experience for Capital Water or
Wastewater: 35 Points
3. Technical Project Approach: 20 Points
4. Project Management and Quality Control: 10 Points
5. Reputation of the services and products to meet the City's needs: 10 Points
4.2 Scoring Methodology
The City of Hutto assembles an evaluation committee to evaluate each Statement of
Qualification. Each evaluator shall complete one evaluation worksheet for each
Response and evaluate those responses against the requirements of this solicitation,
including but not limited to the vendor's experience, skills and capabilities. The
evaluator shall assign the number of points he/she believes each Response merits out
of the possible points indicated on the evaluation worksheet for each evaluation
criterion.
Evaluators may seek the advice of legal counsel and/or subject matter experts if they
need help understanding information in a Solicitation Response or require additional
technical assistance. All evaluations shall be submitted to the purchasing officer to
calculate scoring averages and determine Respondent rankings based on those
averages.
4.3 Contract Award & Terms of Contract
4.3.1 Contract Award
The City of Hutto intends to award one or more contracts under this solicitation.
An award notice will be sent to the selected Respondent(s) upon selection.
4.3.2 Terms of Contract
The City of Hutto intends to award one or more contracts for the products and
services requested under this Solicitation. Any Contract resulting from this
Solicitation shall be effective for two (2) years from the date of execution, with
the option of one (1) additional year renewal period. The City of Hutto may, at its
discretion and in compliance with applicable laws, extend the contract term
upon mutually agreement of the parties
Note: Solicitation Responses are subject to the Texas Public Information Act.
Page 7 of 18

4.4 New Vendor Packet
If selected for award, the vendor agrees to provide the City with a completed New
Vendor Packet before the commencement of any performance required under an
Agreement. Completed New Vendor Packets must be submitted to the Purchasing
Officer via email at procurement@huttotx.gov.
4.5 Non-Appropriation
Respondent hereby acknowledges and agrees that any contract resulting from this
solicitation reflects a commitment of the City's current revenues only and that the City
shall have the right to terminate any Contract at the end of any City fiscal year if the City
Council does not appropriate sufficient funds. The City may effect such termination by
providing written notice at the end of its current fiscal year. Provide timely notice to
maintain the City's ability to perfect termination.
Article IV. Required Respondent Information
5.1 Solicitation Response Form
By signing and submitting the solicitation response, Respondent acknowledges that
they have inspected the specifications, are capable and willing to perform and/or
provide the required services and/or products, and shall complete this project within the
amount of time and dollar amount specified. The undersigned certifies that the
provided information contained in this Submission have been carefully checked and
submitted as correct and final. All unit prices include the cost of delivery. The
undersigned is authorized to bind themselves or the entity they represent to a contract.
An individual proprietorship

A partnership

A corporation chartered under the laws of the State of Texas acting by its officers

pursuant to its by-laws or a resolution of its Board of Directors.
Signature:
Printed Name:
Title:
Date:
Page 8 of 18

5.2 Respondent Information
5.2.1 Company Profile
Company Name:
and D/B/A:
Phone:
Email:
If there is no toll-free number, does the company accept collect calls? Yes No

Contacts:
Corporate Contact for this Submission:
Name:
Address:
City, State, Zip:
Phone: Fax:
E-mail:
Website:
If local contact is the same as corporate contact, check here

Local Contact for this Submission:
Name:
Address:
City, State, Zip:
Phone: Fax:
E-mail:
Website:
Number of years the company has been in business under this name:
Other company names used with dates, from/to:
Page 9 of 18

5.3 Litigation History
At its discretion, the City of Hutto's Finance Department may review a Respondent's
pending or history of litigation as part of the evaluation process. Any awaiting litigation
or litigation history deemed, in the sole discretion of the City of Hutto, to demonstrate
unsatisfactory performance, adversarial or contentious demeanor, or significant
failure(s) to meet contractual obligations may be grounds for disqualification under this
solicitation.
5.4 References
Respondent shall submit a list of at least three (3) references for which Respondent has
provided like products or services. References will include contact name and phone
number. Solicitation response submitted without three references may be disqualified
from consideration. Central Texas area references are preferred.
Company:
Contact name: Phone number:
Email:
Company:
Contact name: Phone number:
Email:
Company:
Contact name: Phone number:
Email:
5.5 Deviation or Compliance
5.5.1 Deviation
In the event the undersigned Respondent intends to deviate from the general
term, conditions, special conditions, or specification contrary to those listed in
Page 10 of 18