Request for proposal to operated an Automatic Teller Machine at the campus of the Caswell Developmental Center in Kinston NC.

Location:	North Carolina
Posted:	Jun 12, 2026
Due:	Jul 8, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	35 - Service & Trade Equipment
Solicitation No:	SPO-54-6D33
Publication URL:	To access bid details, please log in.

Solicitation Number:	SPO-54-6D33
Project Title:	Request for proposal to operated an Automatic Teller Machine at the campus of the Caswell Developmental Center in Kinston NC.
Description:	The State of NC is seeking proposals by banking/financial institutions to provide and operate an ATM at the Caswell Developmental Center in Kinston NC on behalf of NC DHHS.
Opening Date:	7/8/2026 4:00 PM
Posted Date:	6/13/2026
Status:	Open
Department:	STATE OF NC - PROPERTY OFFICE


Solicitation Number * SPO-54-6D33	Department STATE OF NC - PROPERTY OFFICE	Status Reason Open
Opening Date 2026-07-08T16:00:00.0000000	Posted Date * 2026-06-12T15:45:17.0000000Z	Primary Commodity Code Lease and rental of property or building
Mandatory Conference/Site Visit — —	Special Instructions Electronic proposals desired	Solicitation Type * Select RFP IFB RFI
Owner Donald Meadows
Description The State of NC is seeking proposals by banking/financial institutions to provide and operate an ATM at the Caswell Developmental Center in Kinston NC on behalf of NC DHHS.

Attachment Preview

STATE OF NORTH CAROLINA

Department of Administration

State Property Office – Leasing Section

Request for Proposal #: SPO-54-6D33

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Caswell Developmental Center Campus ATM

Date Issued: June 15, 2026

Proposal Closing Date: July 8, 2026

At 4:00 PM ET

Direct all inquiries concerning this RFP to:

Agency Contact Drew Middleton

Property and Construction Division

Email: Drew.Middleton@dhhs.gov

Phone:(919)-630-6334

FORM PO-27 Teller ATM Lease Specifications (2023) NC-eProcurement (eVP)version 001

Page 1 of 8

NOTICE TO PROPOSERS

1. READ, REVIEW AND COMPLY: It shall be the Proposer’s responsibility to read this entire document, review all

enclosures and attachments, and any addenda thereto, and comply with all requirements specified herein,

regardless of whether appearing in these Instructions to Proposers or elsewhere in this RFP document.

2. PROPOSAL SUBMITTAL

All proposals shall be submitted electronically via the North Carolina eProcurement Electronic Vendor

Portal (eVP) website. For additional information, the Vendor Training | NC eProcurement page includes online

training videos and a link to Viewing and Responding to Solicitations in eVP.

There is No Fee for lease proposal submittal through North Carolina eProcurement Electronic Vendor

Portal (eVP) .

Failure to submit a proposal in strict accordance with these instructions may constitute sufficient cause to reject a

vendor’s proposal(s).

3. CRITICAL UPDATED INFORMATION: This RFP may be updated to include critical information in an Addenda. It

is important that all Proposers proposing on this RFP periodically check the State’s IPS website for any Addenda

that may be issued prior to the proposal opening date. All Vendors shall be deemed to have read and understood

all information in this RFP and all Addenda thereto.

4. LATE PROPOSALS: It shall be the Proposer’s sole responsibility to ensure the timely delivery of proposals at the

designated office by the designated time.

5. ACCEPTANCE AND REJECTION: The State reserves the right to reject any and all proposals, to waive any

informality in proposals and, unless otherwise specified by the Proposer, to accept any item in the proposal.

6. CERTIFICATE TO TRANSACT BUSINESS IN NORTH CAROLINA: As a condition of the lease award, each

Proposer that is a corporation, limited-liability company or limited-liability partnership shall have, and shall maintain

throughout the term of The Lease, Registration to Transact Business in North Carolina from the North Carolina

Secretary of State, as required by North Carolina law.

7. PROPOSER REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM: The North Carolina

eProcurement Electronic Vendor Portal (eVP) allows Proposers to electronically register free with the State to

receive electronic notification of current procurement opportunities for goods and Services of potential interests to

them available on the Interactive Purchasing System, as well as notifications of status changes to those

solicitations. Online registration and other purchasing information is available at the following website:

https://evp.nc.gov/

Note: Be aware that vendor data may expire every 30 days when using the NC electronic Vendor Portal, so allow

adequate time when attempting to respond to time-sensitive deadlines.

FORM PO-27 Teller ATM Lease Specifications (2023) NC-eProcurement (eVP)version 001

Page 2 of 8

NOTE TO PROPOSER

ELECTRONIC RESPONSES ONLY WILL BE ACCEPTED FOR THIS SOLICITATION

IN ORDER TO BE CONSIDERED, YOUR PROPOSAL SHALL BE SUBMITTED IN STRICT ACCORDANCE WITH THESE INSTRUCTIONS PRIOR

TO THE ADVERTISED CUT-OFF TIME.

BY 4:00 PM, July 8, 2026.

ALL PROPOSALS SHALL BE SUBMITTED ELECTRONICALLY VIA THE NORTH CAROLINA EPROCUREMENT ELECTRONIC VENDOR

PORTAL (eVP)

For additional information, the NC eProcurement Vendor Training page includes online training videos and a link to Viewing and

Responding to Solicitations in eVP. eVP has a file size limitation of 24MB. If the proposal exceeds 24MB, the proposal or space plans

should be split into multiple files. Proposers are to use the following naming standard when submitting proposals:

[PROPOSAL NUMBER]_[PROPOSER NAME]_[MthDayYr] (ex. SPO-92-501_ACME-LLC_070120)

NOTE: Failure to submit a proposal in strict accordance with these instructions may constitute sufficient cause to reject the

vendor’s proposal(s).

PROPOSALS MAILED, E-MAILED OR HAND-DELIVERED TO THE DEPARTMENT OF ADMINISTRATION BUILDING WILL

NOT BE ACCEPTED AND SHALL NOT BE CONSIDERED.

Following the selection of any proposal and its placement on the Council of State Agenda, if applicable, by the State Property Office,

there shall be no further negotiations with those who presented proposals that were not selected for the Agenda.

SPECIAL NOTE:

In accordance with the North Carolina Administrative Code (Title I North Carolina Administrative Code, Chapter 6B.0212) a proposer's

meeting will be required following the cut-off date for receiving proposals for leases with rental exceeding $150,000 annually

(including renewal options). A proposer’s meeting might not be required if the initial proposal(s) are less than $150,000 in annual

rent. After the original proposals are received and site visits made the proposer's meeting will be conducted by the State Property

Office at a time and place to be announced by the State Property Office. At this meeting, the selected proposers will submit their

lowest price proposal.

IN LIEU OF THE PROPOSER OR ITS AGENT BEING PRESENT AT THE PROPOSER’S MEETING, THE PROPOSER MUST SUBMIT THE FINAL

PRICE PROPOSAL TO THE STATE PROPERTY OFFICE AGENT OR TO THE PHYSICAL LOCATION OF THE MEETING BEFORE THE

COMMENCEMENT OF THE PROPOSER MEETING. IT IS THE PROPOSER’S RESPONSIBILITY TO ENSURE THE FINAL PRICE PROPOSAL IS

RECEIVED BY THE STATE PROPERTY OFFICE AGENT BEFORE COMMENCMENT OF THE PROPOSER’S MEETING.

Due to the health risks associated with COVID-19, The Proposer’s meeting MAY be held virtually. Instructions for the meeting will

be provided under separate cover.

Annual per-square-foot rental rates which include indeterminable percentage increases(s), such as uncapped consumer price index

increases, etc. shall not be accepted during either the initial term or the renewal period.

Pursuant to Articles 3 and 3C, Chapter 143 of the North Carolina General Statutes and Executive Order No. 25, the State invites and

encourages participation in this procurement by Historically Underutilized Businesses (HUBs) consisting of minority, women, and

disabled business firms that are at least fifty-one percent owned and operated by the individual(s) of the aforementioned

categories. Also included in this category are disabled business enterprises and non-profit work centers for the blind and severely

disabled.

The State of North Carolina encourages the submission of proposals covering “green buildings”. Components such as site, enclosures,

infrastructure, contents, and materials in “green building” result in reduced costs in operation, energy, maintenance, and insurance

as well as could improve employee motivation and productivity.

Pursuant to North Carolina General Statute 146.25-1, the Department of Administration shall give preference to lease proposals

involving buildings identified by the North Carolina Historical Commission as having historic, architectural, or cultural significance.

Pursuant to North Carolina General Statute 146.25-1(b), the Department of Administration may negotiate on relevant factors that

represent the best interest of the State. Relevant factors may include but are not limited to, timeliness of delivery of the proposed

space, maintenance, upkeep, and condition of the proposed space, and prior performance of the proposer.

FORM PO-27 Teller ATM Lease Specifications (2023) NC-eProcurement (eVP)version 001

Page 3 of 8

SPECIFICATIONS FOR SPACE TO BE LEASED BY THE STATE OF NORTH CAROLINA

NORTH CAROLINA DEPARTMENT OF HEALTH AND HUMAN SERVICES

GENERAL INSTRUCTIONS

After reading and fully understanding these specifications, prepare your proposal as follows:

Submit all documentation supporting your proposal, including the proposal form. Supporting documentation should include, but is

not limited to the following:

- The Executive Summary consists of the proposal cover letter highlighting the contents of the proposal and bearing the

authorized representative’s signature.

- Background information on the organization and should give details of experience with similar products. A list of references

(including contact persons and telephone numbers) for whom similar work has been performed.

- Full description of plans and intentions for your use of the space. Be as detailed as possible. Provide documentation

showing you have researched all the required permits for your proposed operation.

- The premises is to be leased as is. Any improvements will be at the Proposer’s expense. Provide information on

improvements you propose to make to the premises. This may include up-fit construction and/or new construction. Provide

a timeline for the startup of your proposed operation.

- A current financial statement or similar evidence of financial stability for each person or firm making this proposal.

II.

SCOPE

The North Carolina Department of Health and Human Services (NCDHHS), Caswell Center is requesting the submission of proposals by

banking/financial institutions for providing and operating an Automated Teller Machine (ATM).

III. LEASE AGREEMENT

It is anticipated the lease will be effective July 1, 2026, or a date satisfactory to the State. The proposer may include alternate effective

date for consideration. The Lease Agreement will be prepared by the State and will include pertinent portions of the Request for

Proposals, the Proposal submitted, and other items that the State deems applicable.

IV. LEASE PERIOD

The Lease shall be for a minimum (3) three-year initial term, with renewals desired renewal period upon mutual agreement by both

parties.

RENTAL

Rental payments are to be delivered to the office designated by NCDHHS by the 10th day of each month. Rental payment will be made

in 12 monthly payments. Payments of rent not delivered within thirty (30) days of the due date will bear interest beginning on the

due date at the rate established by law for State agency past-due accounts receivable. In addition, payments of rent not delivered

within ninety (90) days of the due date will be assessed as a late fee equal to five (5%) of the original amount due.

VI. LOCATION

Caswell Developmental Center Campus

2415 W. Vernon Avenue

Kinston, North Carolina 28501

VII. DESCRIPTION OF SPACE OFFERED

The ATM will be located in a specific location at the Caswell Center designated by the Caswell Center Manger and consist of ±120

Square feet of space.

VIII. ACCEPTANCE AND REJECTION

The right is reserved by the State (Lessor) to accept or reject any and all proposals or to waive any informality in the Proposals.

FORM PO-27 Teller ATM Lease Specifications (2023) NC-eProcurement (eVP)version 001

Page 4 of 8

IX. SAVE HARMLESS

Lessee agrees to indemnify, defend and save harmless the State of North Carolina and all of its agencies from any claim form and

against any and all claims, suits and liabilities based upon damage to, or destruction of, any property or injury (including death) to

any person arising out of or attributable to the performance or nonperformance by the Lessee.

INSURANCE

Lessee shall at its sole cost and expense procure and maintain in full force and effect during the term of the lease from an insurance

company duly authorized to do business in North Carolina, insurance as appropriate for the conduct of the lease:

1. General Liability Coverage, on a Comprehensive Broad Form on an occurrence basis in the minimum amounts of $1,000,000

/ $3,000,000 Combined Single Limit (C.S.L.). (Defense cost shall be in excess of the limits of liability) In addition, there shall

be sub-limits of $1,000 premises medical payment per person; $10,000 premises medical payment per accident; and

$100,000 care custody and control.

2. Workmen’s Compensation Insurance covers all of Lessee’s employees who are engaged in any work under the lease in

keeping with all applicable laws. (State Statutory Limit)

3. Automobile Liability Insurance covers all of Lessee’s vehicles operating at the Caswell Center in keeping with all applicable

laws.

4. Product liability insurance in the amount of $1,000,000 for bodily injury, including death, each person.

Lessee shall furnish to the State certificates evidencing insurance coverage before operation commences under the Lease. The State

of North Carolina shall be named as additional insured on all policies. All certificates or policies shall provide that the insurance

company will give the State of North Carolina thirty (30) days written notice prior to cancellation or any changes in stated coverage

of any such insurance.

XI. LAWS

Lessee shall comply and secure compliance, at his cost and expense with all the requirements of all local, State, and Federal laws in

carrying out his obligations under this Lease. This lease contract shall be governed by the laws of the State of North Carolina.

XII. SELECTED PROPOSAL

Supporting documentation for all properly submitted proposals will be evaluated to determine the qualified proposals. Evaluation of

qualified proposals will be based on:

- desirability of the proposal as to how it will complement the total operation of the Caswell Center,

- demonstrated ability of the proposer(s) to execute the proposal submitted,

- demonstration of sufficient funds for the execution of the proposal submitted,

- the amount of rent offered,

- and all relevant factors that might affect the public interest.

Proposal forms for all proposals determined to be qualified will be evaluated for proper execution. The selected proposal will be the

qualified proposal judged by the State to be in the best interest of the State.

XIII. LESSOR (LANDLORD) RESPONSIBILITIES

A. Lessor (Landlord) agrees to provide:

1. All utilities currently exist, except telephone, alarm, and computer line service.

2. Adequate garbage disposal.

3. Routine maintenance of grounds including lawn, shrubbery, sidewalks, and parking areas when applicable.

FORM PO-27 Teller ATM Lease Specifications (2023) NC-eProcurement (eVP)version 001

Page 5 of 8

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Request for proposal to operated an Automatic Teller Machine at the campus of the Caswell Developmental Center in Kinston NC.

Attachment Preview

See also