IFB 26-065 Company Uniform

Invitaon for Bid No.: 26-065
Bid Title: Company Uniform
Contract Administrator: Miranda Duke
Deadline for Quesons: 12:00 PM CST on September 18, 2026
Bid Opening Time/Date: 9:00 AM CSDT on September 24, 2026
Opening Locaon: 112 Spragins Street Huntsville, Alabama 35801
You are invited to quote on providing Uniform Support Servicesfor Huntsville Ulies in various departments. The
services to be quoted and the prevailing condions are described in this leer and the aachments sent with it.
Huntsville Ulies Terms and Condions for Invitaons for Bids is an integral part of this acon.
We ancipate award of the support contract based upon customer service, technical requirements specified and
pricing per product in the Contract Documents.
Period of support will be for the full term of the year subject to the terms and condions of the agreement,
sasfactory job performance, price stability, and compliance with personnel and product standards. We ancipate
the period of support will begin approximately October 1, 2026. The successful supplier will be given 30 days from
the start date of the contract to be fully operaonal to HU requirements. Contractors who do not submit a proposal
per this IFB and on the required Excel sheet as directed will not be considered for work under this Support
Agreement.
Any quesons about the invitaon for bid must be submied in wring (via e-mail) to Miranda Duke
(miranda.duke@hsvul.org) prior to deadline for quesons me frame listed above. Any quesons submied
prior to that me will have the answers published to all potenal bidders within substanal me of submial.
Quesons submied aer the posted me will not be addressed.
Your proposal mustbe submied on the prescribed Proposal form in Excel format and in PDF to be acceptable and
considered. Supplementary informaon regarding your qualificaons may be added if you desire. Prices quoted
must be firm for the support period.
As a part of the pre-qualificaon criteria, each bidder must have in place a Quality Assurance and Producvity
Tracking program. This crew tracking program must provide a method for monitoring cost performance and
documentaon of cost per mile for all herbicide work management performed.
Proposals submied in response to this Invitaon for Bid must remain in effect for a minimum period of 60 days
following the bid opening date.
Huntsville Ulies will nofy the successful bidder by wrien Noce of Intent to Award. Within fieen business
days of noficaon, the Contractor must execute and return the agreement, provide copies of required Insurance
documentaon (if required), and provide evidence of meeng the licensing requirements (if required). Failure to
meet the requirements in a mely manner may result in disqualificaon of the apparent successful bidder.
At the me of Contract Execuon, Huntsville Ulies will designate a representave to serve as the Contract
Manager. This person will serve as the liaison between the Contract Service Provider and the Huntsville Ulies
Various Departments.
Huntsville Ulies reserves the right to reject any or all bids, or any poron thereof.

Signed, dated and sealed proposals may be mailed or delivered to Huntsville Ulies Purchasing Office, ATTN:
Miranda Duke, 112 Spragins Street, Huntsville, AL 35801 prior to the bid opening date and me. It is the sole
responsibility of the contractor to ensure mely delivery of the bid packet at the correct locaon. Bids not received
in the manner in which stated or mely delivered to the appropriate locaon, date and me will result in a non-
responsible and responsive bid.
Envelopes containing bids must be marked with the Bid Opening informaon. Informaon must be placed on the
outside of the envelope in the lower le-hand corner and include Company Name; Bid Number; Bid Opening/Due
Date; "BID: HU Uniform Support Services"; An: Miranda Duke. Bids without the proper bid opening informaon
will not be opened nor considered for award. For window envelopes, this informaon must be visible.
No bid may be withdrawn aer the scheduled closing me for the receipt of bids for a period of ninety (90) days.
The right to reject any and all bids is reserved.
Your assistance in meeng our requirements is appreciated.
Miranda Duke
Miranda Duke
Purchasing Supervisor
Purchasing Department
256-535-1435
miranda.duke@hsvul.org