CONSTRUCTION ENGINEERING AND INSPECTION (CEI) SERVICES

Taylor County I0183 - Doctors' Memorial Hospital Roof CEI Services
have the respondent's name and mailing address clearly shown on the outside of the envelope or
package. Respondents should submit one (1) original and three (3) copies. Proposals will be
opened and respondent names announced at 6:10 PM, local time or as soon thereafter on December
7, 2026 at the Taylor County Administrative Complex, 201 East Green Street, Perry, Florida
32347. Solicitation information may be obtained from the Taylor County website or the County
contact listed below.
The County reserves the right, in its sole and absolute discretion, to reject any or all Proposals, to
cancel or withdraw this solicitation at any time, and to waive minor irregularities in the proposal
process. Award, if made, will be to the responsible and responsive offeror whose proposal is
determined to be most advantageous to the program, considering price, quality, and other
evaluation factors stated in this RFP. No faxed Proposals will be accepted.
Qualified WBE's, MBE's, DBE's, and Veteran Owned Businesses are encouraged to submit
Proposals.
Additional information may be obtained from:
Taylor County Grants Department
201 East Green Street
Perry, FL 32347
(850) 371-0377 or at melody.cox@taylorcountygov.com
GENERAL CONSIDERATIONS
1. Proposals must be submitted by mail or in person to the Clerk of Court, 1st Floor
Courthouse, 108 North Jefferson Street, Suite 102, Perry, Florida 32347. Responders
should submit one (1) original plus three (3) copies of the Proposal.
2. Responders who elect to send sealed Proposals via overnight express, must send them to
the physical address of: Clerk of Court, 1st Floor Courthouse, Suite 102, 108 North
Jefferson Street, Perry, Florida 32347.
3. Proposals that are not delivered to the physical address of the Clerk of Court prior to the
specified time will not be considered and will be returned to the responder unopened.
4. Once opened, no Proposal may be withdrawn prior to the Board of County Commissioners
action without written consent of the Clerk of Court.
5. It is the responsibility of Respondents to understand and follow all conditions contained in
this request, the requirements of CDBG-MIT Agreement No. I0183, applicable Florida
Commerce and HUD requirements, the construction plans and specifications, and the
professional standards applicable to CEI services for a hospital roofing and critical-facility
hardening project.
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6. Proposals must include a completed Florida Public Entity Crimes Statement as required by
F.S. 287.133(3)(a).
6.1. A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid, proposal, or reply on a
contract to provide any goods or services to a public entity; may not submit a bid,
proposal, or reply on a contract with a public entity for the construction or repair of
a public building or public work; may not submit bids, proposals, or replies on
leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public
entity; and may not transact business with any public entity in excess of the
threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36
months following the date of being placed on the convicted vendor list.
7. Proposals must include a completed Drug Free Work Place Statement as outlined by F.S.
287.087.
8. E-Verify System - U.S. Division of Homeland Security: Respondent shall utilize the
U.S. Department of Homeland Security's E-verify system to verify the employment of all
new employees hired by the Respondent during the term of this solicitation; and
8.1. Respondent shall expressly require any subcontractors performing work or
providing services pursuant to this solicitation likewise utilize the U.S. Homeland
Security's E-Verify system to verify the employment eligibility of all new
employees hired by the subcontractor.
9. Insurance: All Proposals require a current Certificate of Insurance listing Taylor
County as an "Additional Insured" (where appropriate). Alternatively, Respondents
may provide a sworn statement from an insurance agent, verifying that if the
Respondent is awarded the solicitation, Certificate(s) of Insurance will be issued to
the Respondent in the amounts required within thirty (30) days of the acceptance of
the proposal. The policy or policies of insurance shall not be changed or cancelled
until at least ten (10) days prior written notice shall have been given to Taylor County.
Additionally, all proposed subcontractors shall be insured under the Respondent's
policies or have the same requirements stated herein. Coverages are as follows:
9.1. Comprehensive General Liability insurance covering as insured the Respondent
and Taylor County with limits of liability of not less than $1,000,000 for Bodily
Injury or death to any person or persons and for property damage.
9.2. Automobile Liability coverage must be maintained on all vehicles for Bodily Injury
and Property Damage of not less than $1,000,000 combined single limit each
accident. In the event Respondent does not own vehicles, Respondent shall
maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied
by way of endorsement to the Commercial General Liability policy or separate
Business Auto Liability policy.
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Taylor County I0183 - Doctors' Memorial Hospital Roof CEI Services
9.3. Professional Liability insurance for "Errors and Omissions" covering as insured the
Respondent with not less than a $1,000,000 limit of liability.
9.4. Responders shall include certification information showing Workers'
Compensation Insurance/Exemption on all employees working on the project.
9.4.1. Workers' Compensation exemptions will be accepted upon providing a
current exemption certificate, Articles of Incorporation, and a signed Taylor
County Workers' Compensation Hold Harmless Agreement (enclosed).
9.5. Any Respondent, who does not furnish the required insurance documents within
thirty (30) days after acceptance of the proposal, is hereby advised that the award
will be rescinded and offered to the next highest-scoring responsive Respondent
who meets all proposal specifications.
10. Personnel: The Respondent agrees that when the services to be provided relate to a
professional service which, under the laws of Florida, require a license, certificate of
authorization, or other form of legal entitlement to practice such service, that the
Respondent shall employ and retain the services of such qualified persons to render the
services to be provided.
11. Independent Contractor: It is understood and agreed that the Respondent is an
independent contractor with no express or implied authority to act for or to obligate Taylor
County, except as specifically provided herein.
12. Licenses: The Respondent agrees to and shall obtain and maintain in effect, all licenses
and authorizations as are required to do business in the State of Florida, including, but not
limited to, licenses required by any state boards and other governmental agencies
responsible for regulating and licensing the professional services provided and performed.
Use of insured and qualified sub-consultants for specialty work is acceptable.
13. Timely Accomplishment of Services: The Respondent agrees to employ, engage, retain,
and/or assign an adequate number of personnel so that all professional services will be
provided, performed and completed in a diligent, continuous manner consistent with sound
professional practices.
14. Standards of Professional Service: The Respondent agrees to provide and perform
professional services in accordance with generally accepted standards of professional
practice and in accordance with the laws, statutes, ordinances, codes, rules, regulations and
requirements of applicable governmental agencies which may regulate or have jurisdiction
over the project and services to be provided and/or performed for Taylor County, and by
any sub-consultant engaged by the Respondent.
15. Documents: Original project documents prepared associated with this solicitation are, and
shall remain, the property of Taylor County, and shall be delivered to Taylor County upon
final completion or termination of the project. Original project documents may include,
but not be limited to, original drawings; technical specification and contract documents;
engineering reports; studies; design notes, and planning reports. All documents including
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drawings and technical specifications prepared pursuant to this solicitation are instruments
of service in respect to the project and Taylor County shall have the right to use and reuse
all such documents and to furnish to others to use or reuse such documents without
requiring any consent(s). Any reuse will be at Taylor County's sole risk and without
liability or legal exposure.
16. Approval of Plans and Documents Not Deemed Release: Taylor County's approval of
any plans, drawings, documents, specifications, or work prepared or provided pursuant to
this solicitation shall not constitute nor be deemed a release of the responsibility and
liability for the accuracy and competency of the design, working drawings, and
specifications or other documents and work; nor shall such approval be deemed to the
assumption of such responsibility of Taylor County for any error or omission in the designs,
working drawings, and specifications or other documents prepared by the Respondent, its
employees, agents, sub-consultants.
17. Legal Insertions, Errors, Inconsistencies, or Discrepancies: It is the intent and
understanding that each and every provision of law required as part of this solicitation and
all supplemental Agreements shall be and is inserted herein. Furthermore, it is hereby
stipulated that every such provision is deemed to be inserted herein, and if, through mistake
or otherwise, any such provision is not inserted in correct form or substance, then this
solicitation shall, upon application of either party, be amended by such assertion so as to
comply strictly with the law and without prejudice to the right of either party.
18. Indemnity: The Respondent agrees to and shall indemnify, and hold harmless Taylor
County and its officers, agents, and employees from and against all suits, actions, claims,
damages, costs, charges, and expenses, including court costs and attorneys' fees, of any
character arising out of or brought because of any injury or damage received or sustained
by any person, persons, or property arising out of or resulting from any asserted negligent
act, errors, or omissions of the Respondent or its agents, employees, or sub-contractors.
The Respondent is not required hereunder to indemnify and hold harmless Taylor County,
its officers, agents, or employees, or any of them from liability based upon their own
negligence. The indemnity required hereunder shall not be limited by reason of the
specifications or any particular insurance coverage.
19. Liability: The Respondent shall be, and agrees to be and remain liable for any and all
damages, losses, and expenses incurred by Taylor County caused by the errors, omissions
or negligence of the Respondent, or by any sub-Consultant engaged by the Respondent in
providing, performing and furnishing services, work or materials pursuant to this
solicitation, and for any and all damages, losses, and expenses to Taylor County arising out
of the Respondent's negligent performance of any of its obligations. The Respondent shall
be liable and agrees to be liable for and shall indemnify, defend and hold Taylor County
harmless for any and all claims, suits, judgments, or damages, losses and expenses,
including court costs, expert witness and professional consultation services, and attorney
fees arising out of the Respondent's errors, omissions, negligence, or those of any and all
sub-Consultants engaged by the Respondent during the providing, performing and
furnishing of services, work or materials pursuant to this solicitation. Nothing herein shall
be construed as a waiver of Taylor County's sovereign immunity as provided for under
Chapter 768 Florida Statutes.
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20. Controlling Law: This solicitation is to be governed by the laws of the State of Florida.
It is further agreed and understood that in any event of any litigation between Taylor
County and the Respondent arising out of any interpretation or compliance with any of the
terms, conditions, and requirements of this solicitation, Taylor County, Florida shall be the
proper and exclusive venue for filing any lawsuit with respect to any such litigation.
21. Attorneys' Fees and Cost: In the event of default by either party under the terms of this
Solicitation, the defaulting part shall be liable for and agrees to pay all cost and expenses
incurred in the enforcement of an award pursuant to this Solicitation, including reasonable
attorneys' fees.
22. Successors and Assigns: Neither Taylor County nor the Respondent shall assign, sublet
or transfer any rights under or interest in (including, but without limitation, monies that
may become due or monies that are due) pursuant to this solicitation with the written
consent of the other, except to the extent that any assignment, subletting or transfer is
mandated by law or the effect of this limitation may be restricted by law. Unless
specifically stated to the contrary in any written consent to an assignment, no assignment
will release or discharge the assignor from any duty or prevent the Respondent from
employing such independent professional associates and consultants as may be deemed
appropriate to assist in the performance of services hereunder. Nothing within this
solicitation shall be construed to give any rights or benefits herein to anyone other than
Taylor County and the Respondent, and all duties and responsibilities undertaken pursuant
to this solicitation will be for the sole and exclusive benefit of Taylor County and the
Respondent and not for the benefit of any other party. It is understood and agreed that
Taylor County shall have the absolute right to employ other consulting and/or firms
providing professional services after completion/termination of this solicitation, using
documents or any other documents which are prepared by other firms or otherwise pursuant
to this solicitation.
23. Special Provisions: Respondent warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for Respondent, to
solicit or secure this solicitation, and that it has not paid or agreed to pay any company or
person, other than a bona fide employee working solely for the Respondent, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon
or resulting from the award of this solicitation.
The Respondent agrees to conduct the services in compliance with all applicable civil
rights, nondiscrimination, environmental, labor, accessibility, safety, and other Federal and
State requirements associated with the CDBG-MIT award and the services performed. The
Respondent shall comply with applicable HUD, FloridaCommerce, Taylor County, and
other governmental requirements throughout performance of the work.
The Respondent agrees that Taylor County, FloridaCommerce, HUD, and other authorized
governmental representatives shall have access to books, documents, papers, and records
directly pertinent to this federally funded project for audit, examination, excerpts, and
transcriptions. Project and procurement records shall be maintained for at least six (6) years
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Taylor County I0183 - Doctors' Memorial Hospital Roof CEI Services
after Taylor County formally closes out the CDBG-MIT grant award, or longer if required
by the grant, applicable law, audit, litigation, claim, or other pending matter.
24. Termination: The failure of either party to comply with any provision of this solicitation
shall place that party in default. Prior to terminating the solicitation, the non-defaulting
party shall notify the defaulting party in writing. Notification shall make specific reference
to the provision which gave rise to the default.
24.1. The defaulting party shall be given seven (7) days in which to cure the default. The
County Administrator is authorized to provide written notice of termination on
behalf of Taylor County, and if the default situation is not corrected within the
allotted time, the County Administrator is further authorized to provide final
termination notice.
24.2. Any and/or all work associated with this solicitation may be terminated without
cause by first providing at least thirty (30) days written notice to the Respondent
prior to the planned completion date. The County Administrator is authorized to
provide written notice of termination on behalf of Taylor County. Upon any such
termination, the Respondent shall be paid for all approved and accepted services
performed to the date of such termination.
24.3. In the event funds to finance any and/or all work associated with this solicitation
become unavailable, Taylor County may terminate work with no less than twenty-
four hours written notice. Taylor County shall be the final authority as to the
availability of funds. Upon any such termination, the Respondent shall be paid for
all approved and accepted services performed to the date of such termination.
24.4. After receipt of a termination notice and except as otherwise directed, the
Respondent shall:
24.4.1. Stop work on the date and to the extent specified.
24.4.2. Terminate and settle all orders and subcontracts relating to the performance
of the terminated work.
24.4.3. Transfer all work in process, completed work, and other material related to
the terminated work to Taylor County, and it shall be the sole property of
Taylor County.
24.4.4. Continue and complete all parts of the work that have not been terminated.
25. Federal Requirements: The following terms apply to this federally funded CDBG-
MIT Project and to the selected Respondent and its subconsultants as applicable to
the services performed: The complete FloridaCommerce-provided Appendix II to Part 200 and
related federal clauses are incorporated into this solicitation as Appendix A.
25.1. Certification of Eligibility / Debarment and Suspension: An award will not be
made to a Respondent or principal that is presently suspended, debarred,
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proposed for debarment, declared ineligible, or voluntarily excluded from
participation in federal programs. Taylor County will verify applicable parties
against the System for Award Management (SAM) exclusions and may require
additional certifications.
25.2. Compliance with Regulations: Respondent is required to comply with all
applicable HUD, Florida Department of Commerce, CDBG-MIT, Federal, State,
and local statutes, regulations, policies, procedures, grant conditions, and
directives, including applicable requirements of 2 CFR Part 200 and 24 CFR
Part 570, as they may be amended during the term of the resulting agreement.
25.3. Incorporation of Provisions: The Respondent will include all applicable federal
and CDBG-MIT provisions in every subconsultant agreement, subcontract,
procurement of materials, lease of equipment, or other lower-tier agreement as
required. Respondent shall take such action with respect to any lower-tier
agreement as Taylor County or FloridaCommerce may direct to enforce such
provisions.
25.4. Nondiscrimination: The Respondent shall comply with all applicable civil rights
and nondiscrimination requirements associated with CDBG-MIT funding,
including Title VI of the Civil Rights Act of 1964, Section 504 of the
Rehabilitation Act of 1973, the Age Discrimination Act of 1975, applicable
requirements of the Americans with Disabilities Act, 24 CFR Parts 1 and 8, and
other applicable HUD and FloridaCommerce requirements.
25.5. The Respondent, with regard to the work performed pursuant to this solicitation, will
not discriminate on the basis of protected classes to include race, color, national origin,
gender, gender identity, sexual orientation, pregnancy, age, disability, religion or
family status in the selection and retention of employees, sub-consultants, including
procurements of material and leases of equipment. The Respondent will not
participate either directly or indirectly in the discrimination, including employment
practices when applicable.
25.5.1. The Respondent shall state that it is an Equal Opportunity or
Affirmative-Action employer in all solicitations or advertisements for
subcontractors or employees who shall perform work under this solicitation
without regard to protected classes.
25.5.2. The Respondent will take affirmative action to ensure that applicants are
employed, and that employees are treated during employment, without
regard to protected classes. Such action shall include, but not be limited to
the following: Employment, upgrading, demotion, or transfer, recruitment
or recruitment advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including apprenticeship. The
Respondent agrees to send each labor union or representative of workers
with which it has a collective bargaining agreement or other contract or
understanding and to also post in conspicuous places, available
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to employees and applicants for employment, notices setting forth the
provisions of this nondiscrimination clause.
25.5.3. In the event of the Respondent's non-compliance with the
nondiscrimination clauses of this Solicitation or with any of such rules,
regulations, or orders, award of this Solicitation may be canceled,
terminated or suspended in whole or in part and the Consultant may be
declared ineligible for further Government contracts in accordance with
procedures authorized in Executive Order 11246 of September 24, 1965,
and such other sanctions may be imposed and remedies invoked as provided
in such Order, or by rule, regulation, or order of the Secretary of Labor, or
as otherwise provided by law.
25.6. Solicitations for Subcontracts, Including Procurements of Materials and
Equipment: In all solicitations made by the Respondent, either by competitive
bidding or negotiation for work to be performed under this Solicitation, including
procurements of materials and leases of equipment, each potential subcontractor or
supplier shall be notified by the Respondent of the Respondent's obligations under this
Solicitation and the regulations relative to nondiscrimination on the basis of protected
classes.
25.7. Sanctions for Noncompliance: In the event of the Respondent's noncompliance with
the nondiscrimination provisions of this solicitation, Taylor County shall impose such
contract sanctions as it may determine to be appropriate, including, but not limited to,
25.7.1. withholding of payments to the Respondent pursuant to this solicitation until
the Respondent complies and/or
25.7.2. cancellation, termination or suspension of any and/or all work offered
pursuant to this solicitation, in whole or in part.
25.8. Information and Reports: The Respondent will provide all information and reports
required, or directives issued pursuant thereto, and will permit access to its books,
records, accounts, other sources of information, and its facilities as may be determined
by Taylor County to be pertinent to ascertain compliance with such regulations, orders
and instructions required by this solicitation. Where any information required of the
Respondent is in the exclusive possession of another who fails or refuses to furnish
this information, the Respondent shall certify to Taylor County as appropriate, and
shall set forth what efforts it has made to obtain the information.
25.9. Conflict of Interest / Interest of Public Officials: No member, officer, employee,
or agent of Taylor County may participate in the selection, award, or
administration of a contract supported by a Federal award if a real or apparent
conflict of interest exists. Respondent shall disclose any actual or potential
conflict of interest and comply with applicable Taylor County, 2 CFR Part 200,
and CDBG conflict-of-interest requirements.
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25.10. Byrd Anti-Lobbying / Certification Regarding Lobbying: Respondents that
apply or bid for an award exceeding $100,000 must provide the certification
required by 31 U.S.C. 1352 and applicable federal regulations. Federal
appropriated funds may not be used to pay any person or organization for
influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, or an employee of Congress in connection with obtaining
a Federal award.
25.10.1. The Respondent shall ensure that applicable lobbying certifications
and disclosure requirements are included in lower-tier agreements and that
any lobbying with non-Federal funds that must be disclosed is reported in
accordance with applicable requirements.
25.11. It is mutually understood and agreed that the willful falsification, distortion or
misrepresentation with respect to any facts related to the project(s) described in this
Solicitation is a violation of the Federal Law. Accordingly, United States Code, Title
18, Section 1020, is hereby incorporated by reference and made a part of this
Solicitation.
25.12. The Respondent shall promptly notify Taylor County of any change in its eligibility
status, federal certifications, exclusions, or other circumstances that could affect its
ability to receive or perform work funded with Federal CDBG-MIT funds.
25.13. Taylor County hereby certifies that neither the Respondent nor the Respondent's
representative has been required by Taylor County, directly or indirectly as an express
or implied condition in connection with obtaining or accomplishing and/or all work
pursuant to this solicitation, to
25.13.1. employ or retain, or agree to employ or retain, any firm or person, or
25.13.2. pay, or agree to pay, to any firm, person, or organization, any fee,
contribution, donation, or consideration of any kind.
25.14. The Respondent hereby certifies that it has not:
25.14.1. employed or retained for a commission, percentage, brokerage,
contingent fee, or other consideration, any firm or person to solicit or secure
this solicitation;
25.14.2. agreed, as an express or implied condition for being awarded this
solicitation, to employ or retain the services of any firm or person in
connection with carrying out any and/or all work associated with this
solicitation; or
25.14.3. paid, or agreed to pay, to any firm, organization or person (other than
a bona fide employee working solely for the Respondent) any fee contribution,
donation, or consideration of any kind for, or in connection with, procuring or
carrying out any and/or all work associated with this solicitation.
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