RFQ/P #26-005 Program and construction management services

REQUEST FOR QUALIFICATIONS AND PROPOSALS (RFQ/P) #26-005
PROGRAM AND CONSTRUCTION MANAGEMENT SERVICES
NOTICE IS HEREBY GIVEN that the Newark Unified School District ("District") is requesting
qualified persons, firms, partnerships, corporations, associations, or professional
organizations to provide comprehensive program and construction management (PM/CM)
services for the District's Measure O Bond Program and projects thereunder.
Respondents to this RFQ/P should mail or deliver five (5) bound copies and one (1) electronic
copy on flash drive of their Statement of Qualifications ("SOQ") and Proposal (together,
"Submittal"), as further described herein, labeled "Submittal for Program and Construction
Management Services" to:
NEWARK UNIFIED SCHOOL DISTRICT
5715 Musick Avenue
Newark, CA 94560
ATTN: Tony Lopez, Purchasing Manager
If you have any questions regarding this RFQ/P, please email Tony Lopez, at
antoniol@newarkunified.org before 2:00 p.m. on February 12, 2026. Answers will be
posted by addenda on the District website by 5:00 p.m. on February 13, 2026. RFQ/P
information is available on the District's website,
https://www.newarkunified.org/departments/business-services/purchasing/current-bids-
and-request-for-proposals
ALL RESPONSES ARE DUE BY 2:00 P.M., ON FEBRUARY 20, 2026. Any Submittal
received after that date and time will not be accepted and will be returned unopened. FAXED
OR EMAILED RESPONSES WILL NOT BE ACCEPTED.
Each Submittal must conform and be responsive to the requirements set forth in this RFQ/P.
The District reserves the right to waive any informalities or irregularities in received
Submittals. Further, the District reserves the right to reject any and all Submittals and to
negotiate contract terms with one or more Respondents for one or more of the work items.
The District retains the sole discretion to determine issues of compliance and to determine
whether a Respondent is responsive, responsible, and qualified.
Newark Unified School District Page 1
RFQ/P # 26-005 - Program and Construction Management Services

RFQ/P SCHEDULE SUMMARY
The District reserves the right to change the dates on the schedule without prior notice.
DATE EVENT
TIME
DEADLINE
February 3, 2026 Advertisement of RFQ/P #26-005 2:00 pm
February 12, 2026 2:00 pm
Deadline for submission of written questions
February 13, 2026 Answers posted on district website 5:00 pm
February 20, 2026 Proposals due 2:00 pm
Week of February 23,
Proposal evaluations N/A
2026
Week of March 2,
Interviews of short-listed firms N/A
2026
March 17, 2026 N/A
Board Meeting for approval
March 18, 2026 4:00 pm
Notification to Respondent(s) selected for
contract negotiation.
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I. BACKGROUND
The District is located in Alameda County and serves over 4,600 students in the city of
Newark with one comprehensive high school, a continuation high school, one middle school
and six elementary schools. Briefly stated, the District is seeking experienced and proven
firms to provide program and construction management services for District's Measure O
Bond Program and projects thereunder. This RFQ/P defines the services sought and
generally outlines the District's requirements.
II. SCOPE OF SERVICES
Any firm selected based on this RFQ/P process must be capable of providing full program and
construction management services through all phases of any and all selected projects under
the Measure O Bond Program in accordance with District's form of Agreement for Program
and Construction Management Services ("Agreement"), attached hereto as APPENDIX A.
It is vital that the selected firm(s) have the ability to work cooperatively and effectively with
the District's Board of Education ("Board"), the Superintendent, District staff, the various
school site planning committees, and the community. The District places great emphasis on
facilitation and communication with all of its stakeholders. The firm(s) retained by the District
will be part of the District team and will be expected to operate in a team environment.
III. LIMITATIONS
The District reserves the right to contract with any person or entity responding to this RFQ/P.
The District makes no representation that participation in the RFQ/P process will lead to an
award of contract or any consideration whatsoever. The District shall in no event be
responsible for the cost of preparing a response to this RFQ/P.
The Submittals and any other supporting materials submitted to the District in response to
this RFQ/P, will not be returned and will become the property of the District unless portions
of the material are designated as proprietary at the time of the Submittal and are specifically
requested to be returned. Vague designations and/or blanket statements regarding entire
pages or documents are insufficient and will not bind the District to protect the designated
matter from disclosure. Pursuant to Michaelis, Montanari, & Johnson v. Superior Court (2006)
38 Cal.4th 1065, Submittals shall be held confidential by the District and shall not be subject
to disclosure under the California Public Records Act until after either: (1) the District and the
successful Respondent have completed negotiations and entered into an agreement, or (2)
the District has rejected all Submittals. Furthermore, the District will have no liability to the
Respondent or other party as a result of any public disclosure of any Submittal.
IV. FULL OPPORTUNITY
No Respondent will be discriminated against on the basis of race, religious creed, color,
national origin, ancestry, physical disability, mental disability, reproductive health decision
making, medical condition, genetic information, marital status, sex, gender, gender identity,
gender expression, age, sexual orientation, or veteran or military status in any consideration
leading to the award of the contract. The District hereby affirmatively ensures that
Disadvantaged Business Enterprises ("DBE"), Small Local Business Enterprises ("SLBE"),
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Small Emerging Local Business Enterprises ("SELBE"), and Disabled Veterans Business
Enterprises ("DVBE") shall be afforded full opportunity to submit in response to this RFQ/P.
V. RESTRICTIONS ON LOBBYING AND CONTACTS
From the period beginning on the date of the issuance of this RFQ/P and ending on the date
of selection, no person or entity submitting in response to this RFQ/P, nor any officer,
employee, representative, agent, or consultant representing such a person or entity, shall
contact through any means or engage in any discussion regarding this RFQ/P, the
evaluation/selection process, or the award of any contract with any member of the District,
Board of Education, or any member of the Citizens' Oversight Committee. Any such contact
shall be grounds for the disqualification of the Respondent.
VI. SUBMITTAL REQUIREMENTS
A. Format Requirements
Submittals shall be no more than twenty (20) single-sided pages or ten (10) double-sided
pages in length. This page limitation excludes front/back covers, divider sheets/tabs, and
allowed appendices. Submittals containing more than the authorized number of pages will not
be considered. Material must be in 812- x 11-inch format with no less than 11 point font size.
Submittals shall include divider tabs labeled with boldface headers below; e.g. the first tab
would be entitled "Cover Letter", the second tab would be entitled "Business Information",
etc.
Provide five (5) bound copies, one (1) unbound copy, and one (1) electronic copy of the
Submittal. The electronic copy will only be accepted via flash drive in the following programs:
Microsoft Office Suite or PDF. The unbound copy shall be marked "Copy for Reproduction",
and shall be formatted as follows:
* No divider sheets or tab.
* Pages with proprietary information removed.
* A cover sheet listing Respondent's name, the total number of pages, and identifying
those pages that were removed due to proprietary information.
B. Content Requirements
1. Cover Letter (maximum of 2 pages)
* Provide a letter of introduction signed by an authorized officer of Respondent. If
Respondent is a joint venture, duplicate the signature block and have a principal or
officer also sign on behalf of each party to the joint venture.
* Include a brief description of why Respondent is well suited for, and can meet, the
District's needs.
* Clearly identify the individual(s) who are authorized to speak for Respondent during
the evaluation process.
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* Include one (1) of the follow statements:
"[INSERT RESPONDENT'S NAME] received a copy of the District's form of
Agreement for Program and Construction Management Services ("Agreement")
attached as APPENDIX A to the RFQ/P. [INSERT RESPONDENT'S NAME] has
reviewed the Agreement, including the indemnity provisions and insurance
provisions contained therein. If given the opportunity to contract with the District,
[INSERT RESPONDENT'S NAME] has no objections to the use of the Agreement."
OR
"[INSERT RESPONDENT'S NAME] received a copy of the District's form of
Agreement for Program and Construction Management Services ("Agreement")
attached as APPENDIX A to the RFQ/P. [INSERT RESPONDENT'S NAME] has
reviewed the Agreement, including the indemnity provisions and insurance
provisions contained therein. If given the opportunity to contract with the District,
[INSERT RESPONDENT'S NAME] has objections to the use of the Agreement, listed
as follows: [IDENTIFY ALL OBJECTIONS; REFER TO APPENDIX (TAB 9) IF
NEEDED]."
* Certify that no official or employee of the District, nor any business entity in which an
official of the District has an interest, has been employed or retained to solicit or assist
in the procuring of the resulting contract(s), nor that any such person will be employed
in the performance of any/all contract(s) without immediate divulgence of this fact to
the District.
* Certify that no official or employee of Respondent has ever been convicted of an ethics
violation.
* Include verification as follows: "By virtue of submission of this Submittal, [INSERT
RESPONDENT'S NAME] declares that all information provided is true and correct."
2. Business Information
* Company name.
* Address.
* Telephone and fax.
* Website.
* Name and email of main contact.
* Federal Tax I.D. Number.
* License Number.
* Type of organization (e.g., corporation, partnership, etc.). If a joint venture, describe
the division of responsibilities between participating firms, offices (location) that would
be the primary participants, and percentage interest of each firm.
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* A brief description and history of the firm, including number of years the firm has been
in business and date firm was established under its given name.
* Number of employees.
* Location of office where the bulk of services solicited will be performed.
* State of California certification for Respondent of Small Business or Disabled Veteran
Business Enterprise status, if any.
3. Relevant Qualifications
* Provide a statement demonstrating your firm's or team's ability to accomplish the
scope of services in a comprehensive and thorough manner with an aggressive
schedule.
* Describe your firm's approach to and experience with state and other agencies involved
in the planning, design, and construction process for TK-12 and other school projects,
in particular, the State Department of Education, the Division of the State Architect,
and the Office of Public School Construction.
* Describe your firm's capabilities in valuating/reporting on program status to District
staff, Board, and the public.
* Describe your firm's experience with design-build and lease/lease-back projects, and
energy savings projects.
* Demonstrate your firm's flexibility in adapting to the changing needs and priorities of
a TK-12 school district.
* Describe how your firm approaches modernization versus new construction projects.
* Describe your firm's approach to quality control/assurance procedures, including
ability to monitor consultants.
* Identify established methods and approaches utilized by your firm to successfully meet
completion deadlines and provide examples demonstrating effective use of stated
methods and approaches.
* Provide a statement of your firm's work plan including your firm's present workload
and number of current projects, and where possible, projected workload for the coming
two (2) years, which should include available staff.
4. Relevant Experience
* Program Management. Provide information about prior services furnished by your firm
in the last ten (10) years on a minimum of three (3) TK-12 bond programs, and list
the following for each program: o Project name and location.
o District name and name of contact person, title, telephone number, and email
address to be contacted for a reference.
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o Main program elements. o Size of program. o Key individuals of the firm
involved and their roles in the project.
o Briefly state relevance of programs included for consideration in this RFQ/P.
* Construction and/or Project Management. Provide information about prior services
furnished by your firm in the last ten (10) years on a minimum of five (5) TK-12
educational projects, and list the following for each project:
o Project name and location.
o District name and name of contact person, title, telephone number, and email
address to be contacted for a reference.
o Nature of project (e.g., modernization, new construction, repair).
o Project delivery method (e.g., design-bid-build, design-build, lease-leaseback).
o Beginning and end dates of project (i.e., Notice of Completion and DSA final
certification).
o Main project elements, including square footage. o Original budget, bid amount,
and final amount at close-out.
o Key individuals of the firm or subconsultants, if any, involved and their roles in
the project. Specify role of firm or individual if work was not exclusively by the
firm (e.g., joint venture, association).
o Briefly state relevance of projects included for consideration in this RFQ/P.
5. Team Summary
* Identify key team members and roles, including subconsultants, if any, and state their
qualifications relevant to the scope of services for the project(s). Identify the team
leader, indicate each team member's proposed time for this program (i.e. staffing
ratios such as 0.5 FTE), and clearly indicate the employer of each team member.
* Each Submittal must include evidence that the Respondent is legally permitted and
properly licensed for the scope of work and to conduct business in the State of
California.
* The District expects that the team shall remain intact through the duration of the
project(s). If a team member must leave, the District reserves the right to approve
that team member's replacement.
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6. Litigation History
Provide a comprehensive five (5)-year summary of the firm's litigation, arbitration and
negotiated/settled history with previous clients. State the issues in the litigation, the status
of the litigation, names of parties, and outcome. A Submittal failing to provide the requested
information on lawsuits or litigation, including responses which assert attorney-client privilege
instead of providing the information requested, will be considered non-responsive and will not
be evaluated.
7. Form of Agreement
Any Respondent selected based on this RFQ/P process must be able to execute the District's
form of Agreement for Program and Construction Management Services ("Agreement"), which
is distributed with this RFQ/P as APPENDIX A and incorporated herein by this reference. Any
objections/proposed changes to the form of agreement shall be stated in writing in the
submittal. An explanation of the objection and proposed revised language shall be provided.
The District will not consider any objections/proposed changes to the agreement that are
raised after the deadline for submittals. Respondents must provide proposed language in
redline, merely providing comments or objections is not acceptable.
8. Fee Proposal
The final form of the Agreement will incorporate the final scope of services and not-to-exceed
fee, which shall be negotiated if a Respondent is selected for a project or projects by the
District.
Accordingly, Respondents should include a general fee proposal that will enable future
consideration by and negotiation with the District. The fee proposal shall include hourly billing
rates by position (proposed), staffing plan (proposed), and reimbursable schedule (proposed).
Proposal shall provide a Schedule of Rates ("SOR") by position, by company entity, for each
position proposed by Respondent. The SOR should identify proposed reimbursables by
category. Travel and related expenses shall be reimbursed in accordance with the federal
government Joint Travel Regulation.
9. Appendix
* Agreement for Program and Construction Management Services. (APPENDIX A.)
* Non-Collusion Declaration. (APPENDIX B.)
VII. SELECTION PROCESS
The District's selection committee will evaluate all submissions. Each Submittal must be
complete. Incomplete Submittals will be considered nonresponsive and grounds for
disqualification. The District retains the sole discretion to determine issues of compliance and
to determine whether a Respondent is responsive, responsible, and qualified. Based upon the
information presented in the submissions, the District may elect to conduct interviews with
some or all of the Respondents. After the interviews, if any, the District will identify the
Respondent(s) selected based on the criteria set forth below.
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A. Criteria
The criteria for evaluating submissions may include, without limitation, the following:
* Firm's management experience, including successful experience with similar bond
programs and projects for California TK-12 school districts, including successful
experience with DIR, DSA, OPSC, modernization and new construction projects;
experience with presentation of reports to governing bodies; experience with project
delivery systems other than design-bid-build; energy management/conservation
experience; experience with information technology and telecommunications projects.
* Experience of proposed key personnel.
* Assessment of the firm's approach or methodology, including, without limitation, the
firm's experience with preconstruction support, scheduling, and budgeting, and skill,
creativity, and experience in problem-solving.
* Knowledge of the community and local construction market.
* An evaluation of the firm's proposed fee.
* Quality of interview responses.
* Firm's successful experience developing and implementing programs for California
TK12 public school districts, including the types of delivery methods, experience with
budgeting and value engineering, and experience with scheduling and solving
scheduling challenges.
* Assessment of the firm's experience and approach to drafting board policy regarding
facilities and their funding.
* Assessment of the firm's experience and approach to analysis and recommendations
on facilities staffing.
* Assessment of the firm's experience and approach to financial analysis that compares
bond rate comparisons to construction cost escalators and how to make
recommendations on schedule.
B. Interviews
The District, at its sole discretion, may elect to interview selected Respondents. If a
Respondent is requested to come for an interview, the key proposed program staff will be
expected to attend the interview. The interview will be an opportunity for the District to review
the Submittal and any other matters the District deems relevant to its evaluation. Any
objections/proposed changes to the form of Agreement attached hereto as APPENDIX A shall
be stated in writing in the Submittal and may be the subject of inquiry at the interview. The
District will not consider any objections/proposed changes to the Agreement that are raised
after the deadline for Submittals.
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C. District Investigations
The District may perform investigations of Respondents that extend beyond contacting the
references identified in the Submittals. The District may request a Respondent to submit
additional information pertinent to the review process. The District also reserves the right to
investigate and rely upon information from other available sources in addition to any
documents or information submitted.
VIII. FINAL DETERMINATION AND AWARD
The District reserves the right to contract with any entity or entities responding to this RFQ/P
for all or any portion of the work described herein, to reject any Submittal as non-responsive,
and/or not to contract with any Respondent for the services described herein. The District
makes no representation that participation in the RFQ/P process will lead to an award of
contract or any consideration whatsoever. The District reserves the right to contract with any
firm not participating in this process. The District shall in no event be responsible for the cost
of preparing any Submittal in response to this RFQ/P, including any supporting materials.
Award of the contract(s) is at the sole discretion of District. District may, at its option,
determine to award contract(s) only for portions of the scope of work identified herein. In
such case, the successful firm(s) will be given the option not to agree to enter into the
Agreement and District will retain the right to negotiate with any other proposing firm selected
as a finalist. If no finalist is willing to enter into a contract for the reduced scope of work,
District will retain the right to enter into negotiations with any other firm responding to this
RFQ/P.
WE THANK YOU FOR YOUR INTEREST!
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