5671 - On-Call Low Voltage Cabling Services

June 26, 2026
REQUEST FOR QUOTES
TO FURNISH
ON-CALL LOW VOLTAGE CABLING SERVICES
FOR THE
CITY OF REDDING, CALIFORNIA
(RFQ #5671)
In accordance with the provisions of the Municipal Code of the City of Redding, quotations
must be submitted to Purchasing Office, 3rd Floor, City Hall, 777 Cypress Avenue, Redding,
California 96001 prior to 2:00 P.M., Thursday, July 23, 2026, to furnish On-call low voltage
cabling services per bid specifications, insurance requirements, and general conditions.
QUOTES RECEIVED AFTER THIS TIME AND DATE WILL NOT BE ACCEPTED
OR CONSIDERED.
The cut-off date and time for receiving questions regarding this bid is 5:00 P.M., on
Thursday, July 9, 2026. All inquiries must be made in writing and may be submitted to the
buyer's email address shown below.
All quotations must be submitted on the standard quotation form provided by the City of
Redding. Quotations may be sent via:
* Email: quotes@cityofredding.gov
* Overnight Delivery
* U.S. Mail / Hand Delivered to address listed in this cover page
The said quotations will be opened at 2:00 P.M., on Thursday, July 23, 2026, in the
Purchasing Office, 3rd Floor of City Hall, 777 Cypress Avenue, Redding, California.
The City of Redding reserves the right to reject any or all quotes, in part or in their
entirety. In addition, the City will award any resulting purchase order in a manner consistent
with the City Purchasing Ordinance.
THE CITY OF REDDING
Purchasing Division
Jennifer Antunes
Jennifer Antunes, Buyer
jantunes@cityofredding.gov

NOTE
If a potential bidder/proposer received this solicitation document through
some means other than surface mail from the City of Redding (such as from the
City of Redding Internet web site, or from another prospective bidder/proposer), it
is the responsibility of the potential bidder/proposer to advise the assigned City of
Redding Purchasing contact of its intention to submit a bid/proposal so that any
addenda or other correspondence related to this solicitation will be sent to the
potential bidder/proposer. When contacting the Purchasing Division, the
bidder/proposer shall provide the solicitation number located on the cover page of
this document. Transmittal of this information must be in writing, by U.S. Mail or
e-mail. Transmittal of this information via telephone is not acceptable.
Please submit quote as directed in the quotation package. Forward to:
City of Redding
Purchasing Division, 3rd Floor
777 Cypress Avenue
Redding, CA 96001
Quotes must be received by the Purchasing Office prior to 2:00 P.M. on the date
indicated below. Mailing envelope is to be clearly marked on the outside with the
following notation:
"RFQ No. 5671; opening at
2:00 P.M., on Thursday, July 23, 2026"
Quotes may not be considered unless:
1. Your original Quote submittal received.
2. Original Bid proposal form is completed and signed in ink.
3. Signature is legible - No initials.
4. "Required Submittal Information" are completed and included.
5. Bid Bond is received. (10% of Evaluated Annual Total)
6. Addendums are acknowledged (If any)
The City of Redding
Purchasing Division

SPECIFICATIONS
TO FURNISH
ON-CALL LOW VOLTAGE CABLING SERVICES
FOR THE
CITY OF REDDING
(RFQ #5671)
GENERAL
The City of Redding wishes to contract with a qualified vendor to provide on-call low voltage
cabling and surveillance equipment services.
There are currently 55 city-owned facilities throughout the City of Redding, which is
approximately 60 square miles in size. These range from personnel-occupied buildings; fire
stations; non-profit agency occupied buildings; pump stations; water wells; wastewater treatment
plants; water treatment plants; a power plant, airport locations, Redding Area Bus Authority
(RABA), Sports Park locations, and any future expansion throughout the City of Redding.
There may be times when a specific location where work is being performed falls under confined
space requirements.
The City will select one firm with various specialized areas of expertise to assist the City on an as-
needed basis. The City reserves the right to put out competitive quotes for services which are
expected to exceed more than $10,000.00. The City reserves the right to perform work with its
own forces at any time, and at any location, without notice to the Contractor.
CONTRACT TERM
The initial term of this contract shall be from date of award through July 31, 2027. If mutually
agreed upon, with all prices (with allowed adjustments), terms, and conditions remaining the same,
the contract may be extended on an annual basis for two (2) consecutive one-year extensions,
through July 31, 2029.
Unit prices shall remain firm for the first year of the contract. Prices may be changed annually
thereafter, in direct proportion to the change in the Consumer Price Index for All Urban Consumers
(CPI-U), All items in West - Size Class B/C, not seasonally adjusted, (Series ID: CUURN400SA0),
as reported by the Bureau of Labor Statistics of the U.S. Department of Labor. The base index
shall be the May 2026 index (205.709). Changes in prices will be no more frequent than every 12
months, if necessary, based on the latest available index compared to the May 2026 index.
SCOPE OF WORK
The Contractor shall furnish equipment, material and labor to install, maintain, and repair current
and new low voltage copper cabling, fiber cabling, and surveillance equipment.
Typical work will include furnishing and installing, to the appropriate building code, cable and
equipment related to the following areas: fiber and copper ethernet infrastructure; analog/digital
telephone cabling; audio visual infrastructure; and surveillance equipment infrastructure.
Contractor shall be certified in, and capable of, installation, termination, and testing of low voltage
cabling and surveillance equipment, as well as copper and/or fiber optic cabling.
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Work shall consist of routine installation, repair, replacement, and/or modifications to low voltage
cables, cameras, camera software, etc.
Work shall be performed only on City buildings and/or City property, and only when directed by
the Information Technology Division.
The estimated hours noted on the Proposal Form for services are estimates only and are based on
historical information. The City may require more or less service hours than noted and shall not
be penalized for requiring more or less. Service work may need to be performed after hours and/or
on weekends.
The following is a general summary of the scope of work. Throughout the duration of the contract
period, updated and newly developed components to the scope of work may be added.
All installations shall be compatible with existing infrastructure and components.
1. Fiber and Copper Ethernet Infrastructure
a. Ethernet cabling, connectors, management, mountings, structural support, racks
and other components related to Ethernet infrastructure.
b. Fiber cabling, connectors, management, mountings, structural support, racks and
other components related to fiber infrastructure.
c. Only Category 6a 23 AWG cable or Optical Fiber Cable appropriate for the use
will be allowed.
d. Contractor shall abate any existing cable in each building, where applicable, and
shall properly dispose of such cable at Contractor's expense.
2. Analog and Digital Telephone Cabling
a. Install, maintain, and/or repair existing analog and digital telephone cabling
infrastructure.
3. Audio Visual Infrastructure
a. Audio/visual equipment, mountings, cabling, and controllers (such as screens,
microphones, speakers, a/v control devices).
b. Public address system (paging/intercom).
4. Security Systems
a. IP based security cameras, mountings, and cabling.
b. IP based security servers, recorder, and software.
c. Compatible emergency notification system and associated devices.
For each cabling project the Contractor shall:
1. Contact the City within the specified timeframe as outlined above.
2. Provide a detailed quote for the desired work.
3. Order materials to complete the work as requested.
4. Schedule and perform work.
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5. Inspect the work performed and provide test results. At a minimum, the Contractor shall
test, as described below, all copper and optical fiber cables installed.
6. Apply for cable warranty. Note: Work will not be considered complete until a registration
for warranty has been completed and test results provided.
7. Provide pre-printed labels for each installed cable with the appropriate jack number or
termination location as indicated. Handwritten cable labels are not acceptable. All cable
tags shall be easily accessible, both physically and visually, upon completion of the job.
8. Provide cable diagram upon completion.
All cables shall be installed in accordance with manufacturer's recommendations and best industry
practice.
1. The maximum length of the permanent link is 90 (ninety) meters.
2. Cable raceways shall not be filled greater than the National Electrical Code (NEC)
maximum fill for the particular raceway type.
3. To maintain CAT 6a performance, choose spray or wipe lubricants specifically designed
for data communications cables. Using other lubricants can degrade performance; the
majority of insertion loss failures have been traced back to the use of general purpose
lubricants.
4. The cable's minimum bend radius and maximum pulling tension shall not be exceeded.
5. If a J-hook or trapeze system is used to support cable bundles, all horizontal cables shall
be supported at the discussed and agreed upon intervals. At no point shall cable(s) rest on
acoustic ceiling grids or panels.
6. Cable shall be installed above fire-sprinklers and/or systems and shall not be attached to
the fire-sprinkler system and/or any ancillary equipment or hardware of same. The cabling
system and support hardware shall be installed so that it does not obscure any valves, fire
alarm conduit, boxes, or other control devices.
7. Any cable damaged or exceeding recommended installation parameters during installation
shall be replaced in its entirety by the Contractor prior to final acceptance at no cost to the
City of Redding.
All cable termination and management hardware shall be done and/or installed in accordance with
manufacturers' recommendations and best industry practice.
1. Cables shall be dressed and terminated in accordance with the recommendations made in
the ANSI/NECA/BICSI-568-C.2-2006-v5 document, manufacturers' recommendations,
and/or best industry practices.
2. Pair untwist at the termination shall not exceed one-half inch.
3. Bend radius of the cable in the termination area shall not exceed four (4) times the outside
diameter of the cable.
4. Cables shall be neatly bundled and dressed to their respective panels or blocks. Each panel
or block shall be fed by an individual bundle separated and dressed back to the point of
cable entrance into the rack or frame.
5. The cable jacket shall be maintained as close as possible to the termination point.
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6. Each cable shall be clearly labeled on the cable jacket behind the patch panel at a location
that can be viewed without removing the bundle support ties. Cables labeled within the
bundle, where the label is obscured from view, will not be accepted.
All cable and termination hardware shall be tested 100% by the Contractor for defects in
installation and to verify cable performance under installed conditions. All conductors of each
installed cable shall be verified useable by the Contractor prior to system acceptance. Any defect
in the cabling system installation including, but not limited to, cable connectors, patch panels, and
connector blocks, shall be repaired or replaced in order to ensure 100% reusable conductors in all
cables installed.
1. Pre-installation testing:
a. Visually inspect all cables, cable reels, and shipping cartons to detect cable damage
incurred during shipping and transport. Return visibly damaged items to the
manufacturer.
2. Installation:
a. Do not install any cable with less than the manufacturer's guaranteed number of
serviceable conductors or fibers.
3. Post installation testing:
a. Conduct cable testing with approved cable testing equipment (see Approved
Manufactures section). Test fully completed systems only.
b. Remove all defective cables from pathways systems. Do not abandon cables in
place.
The City reserves the right to observe the conduct of any or all portions of the testing process.
The City reserves the right to conduct random re-test of the cables to confirm documented test
results.
All test results and corrective procedures shall be documented and submitted to the City within ten
(10) working days of test completion.
As stated above, cable installation and termination should comply with current industry standards.
The following list of applicable documents has influence on the desired cabling infrastructure.
1. Any and all technical specifications and associated drawings provided by the City of
Redding.
2. Local Building and Fire Codes.
3. National Electrical Contractors Association (NECA), the Fiber Optic Association Inc.
(FOA) and the Building Industry Consulting Service International (BICSI) applicable
standards.
4. National Fire Protection Agency (NFPA) - 70, National Electrical Code (NEC) applicable
standards.
CONFINED SPACE
There may be times when a specific location where work is being performed falls under confined
space requirements. Confined space entry procedures shall be followed.
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Contractor's employees shall be certified in confined space entry.
The following shall be provided by the Contractor:
Confined space entry support staff including entry supervisor, rescue team, and attendant.
APPROVED MANUFACTURERS
The following is a list of approved manufacturers which the vendor shall use for cabling, cabling
infrastructure and testing equipment:
Cabling
1. Panduit/General Cable
2. Berk-Tek Leviton
3. Commscope
Cabling Infrastructure
1. Panduit
2. Berk-Tek Leviton
3. Chatsworth
4. Dell
5. APC
Testing Equipment
1. Fluke
2. JDSU
Equivalent products for cabling and infrastructure that meet or exceed the specifications of the
approved vendors may be submitted to the City of Redding for approval. Approval must be given
before installation or use.
Equivalent products for Testing Equipment shall meet the requirements stated in
ANSI/NECA/BICSI-568-C.2-2006-v5.
HOURS OF WORK
Contractor's place of business shall be within a 75-mile radius of City Hall, located at 777 Cypress
Avenue, Redding. The Contractor shall provide service on a 7-day per week, 24-hours per day
basis. Work will typically be performed during regular working hours. For the purpose of this
contract, regular working hours are defined as 8:00 a.m. to 5:00 p.m., Monday through Friday,
exclusive of City holidays. The City recognizes a contractor's need to schedule work in the order
in which it is received, however, undue delay in completing City work will be cause for
cancellation of the contract.
A telephone number shall be furnished to the City for use when ordering service. Calls shall be
promptly returned during normal working hours by a person who will timely dispatch needed
repair persons. Failure to promptly respond to calls requesting service or completing City work
timely shall be cause for cancellation of the contract.
When the Contractor is requested by the City to work overtime, or on Saturdays, Sundays, and
holidays, the Contractor will be paid the overtime rate. If requested, Contractor shall provide
additional documentation to the City for all overtime worked.
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REQUIRED RESPONSE TIMES
When contacted by the City for a non-emergency job, the initial response to City shall be within
one (1) business day. All non-emergency jobs shall be scheduled within three (3) business days
of the initial response. Work shall begin within 7-10 business days from the initial response, unless
extenuating circumstances are communicated to and approved by City in advance.
Contractor shall be able to respond and be onsite within two (2) hours of initial contact by City on
jobs deemed an emergency by City. The job shall be scheduled within two (2) business days and
work begun within four (4) business days.
MATERIALS
The Contractor will be reimbursed for the cost (before taxes) of materials or supplies purchased
for use in performance of the contract, plus 15%. Contractor shall submit with their invoice a copy
of distributor/manufacturer's invoice when the cumulative total for all parts purchased for that
particular job exceed $500.00 to substantiate Contractor's billing for subject materials.
Any specialized equipment, not normally used in the cabling industry, which is deemed by the
City to be necessary to complete the work, will be paid for at current prevailing rental rates. Prior
approval from City staff shall be required before such equipment is used. Any such equipment
brought onto the work site shall be operated only by qualified and competent operators. The
amount paid will be for the actual time used, and Contractor's invoice shall be accompanied by a
copy of the rental company's invoice to the Contractor. Rental invoices will not be subject to a
15% pre-tax mark up.
WORKMANSHIP
It shall be the Contractor's responsibility to provide all tools and equipment necessary to perform
work under this contract and to ensure that only qualified and competent personnel are permitted
on the job site. The Contractor shall be solely responsible for conducting the work specified herein
in a safe manner so as not to endanger any personnel, equipment, or structures. Any damages
resulting from the cabling services shall be the responsibility of the Contractor, and any equipment
or structures damaged shall be restored to their original condition at the Contractor's expense.
The Contractor shall conduct all operations in such a manner as to avoid injury or damage to the
property of the City of Redding, or adjacent property. If such objects are damaged by reason of
the Contractor's operations, they shall be replaced, or restored, at the Contractor's expense.
Contractor shall hold City harmless from any claims for damages of any kind whatsoever by any
person occasioned by Contractor personnel's activities. Current insurance certificates and
endorsements, per the attached insurance requirements, are required to be in effect throughout the
contract period.
The work performed shall be equal to the highest standards of the industry and shall be performed
according to the BICSI/ANSI/TIA standards. Any work that has to be re-done to comply with the
City's standards, at the City's discretion, shall be performed at the Contractor's expense. The
Contractor shall leave the premises in a neat and presentable condition upon completion of the
work. All spills, smudges, etc. shall be cleaned. All unwanted material shall be legally disposed
of at an approved dump site.
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RATES
This contract is subject to the payment of prevailing wages, which shall apply to anyone
performing work on the project, including but not limited to, sole proprietor, partner, shareholder,
joint ventures, family members, spouses, and domestic partners.
Hourly rates bid shall include full compensation for furnishing all labor, tools, equipment,
incidentals and any administrative costs necessary to complete the work. It is understood that the
hourly rates bid will include the furnishing of a properly equipped service truck.
When the Contractor is requested by the Information Technology Department to work overtime,
daily or on Saturdays, Sundays, and holidays, the Contractor will be paid the overtime rate. If
requested, Contractor shall provide additional documentation to the City for all overtime worked.
The general prevailing wage rate of per diem wages, holidays, and overtime work for each craft,
classification, or type of workmen needed to execute the contract are established by the State of
California, Department of Industrial Relations and are available on their web site at
www.dir.ca.gov/DLSR/PWD
Chargeable time originates at Contractor's place of business to the specified City job site (or, if
coming from another job site, travel time shall not exceed 30 minutes).
INVOICING/ PAYMENT
Upon completion of each week of service, the Contractor shall furnish an itemized invoice,
showing the work location, item worked, parts installed, straight hours worked, amount of
overtime hours worked, if applicable, and certified payroll reports. Listing of replacement parts
shall be by stock or reference number, and shall have a clear, concise description. Contractor shall
attach a copy of distributor/manufacturer's invoice with Contractor's invoice when parts purchased
exceed $500.00 to substantiate Contractor's billing for subject materials.
Payment terms are net 30 upon receipt of properly submitted invoices, distributor/manufacturer's
invoice, if applicable, and certified payroll reports. The Contractor shall submit invoices for all
completed work within fifteen (15) calendar days of such completion.
Note: Certified payroll reports shall be included with every service invoice regardless of the
cost of any given project.
Invoices shall include the following:
* Name of City employee who made initial contact
* Location(s) where work was performed
* Date(s) work was performed
* Itemized list of materials with quantity and unit cost
* Itemized list of labor with quantity of hours and hourly rate
* Travel time when applicable
* Applicable sales tax
* City Purchase Order number
* Certified Payroll documents attached
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LICENSE REQUIREMENTS / QUALIFICATIONS
Contractor shall possess a CSLB Class "C-7" at the time the quote is submitted.
The Contractor shall be registered with the California Department of Industrial Relations
http://www.dir.ca.gov/Public-Works/PublicWorks.html/
Contractor's employees shall be confined space entry certified.
Contractor shall hold a valid City of Redding Business License or shall obtain a City
business license prior to issuance of purchase order.
Contractor shall have been in business for a minimum of five (5) years under the same
business name and owner.
It is desirable that Contractor shall provide no less than three certified technicians who
carry industry specific vendor certifications and/or BISCI certification. It is desirable that
installation lead personnel shall hold BICSI Installer 2 or Technician level certification. An
employee with the Registered Communications Distribution Designer level certification is
desired for complex or more difficult projects. All work performed shall be done by no
less than two technicians. Pre-job evaluations (walk-thru, site visit) may be performed by
one employee.
In order to demonstrate that the Contractor can properly fulfill all of the services and conditions of
these specifications, the Contractor shall furnish with their bid completely filled out Reference and
Vendor History forms. Contractor shall provide a minimum of five (5) references showing that he
has satisfactorily performed other contracts of a similar nature and magnitude.
DEPARTMENT OF JUSTICE REQUIREMENT
Contractor shall not allow any employees with any criminal history to work on this contract.
Within 14 calendar days from notification of SELECTION, all of Contractor's employees working
on this contract shall be fingerprinted, pass background checks and complete a four (4) hour
CLETS training (available on-line) prior to beginning work. Only employees who have
successfully passed the background check and completed the CLETS training will be permitted to
work on this contract.
This is a Department of Justice requirement for providing services for our Police Department.
Within three (3) days of being selected for this contract, Contractor shall provide the following
information to the city:
* list of employees working on this contract
* any aliases they may have
* photocopy of their driver's license
* current street address
Contractor's employees shall pass the fingerprint requirement, pass the background check and
complete the CLETS training prior to contract being AWARDED.
Any employees hired at a later date to work on this contract shall meet the same requirements prior
to beginning contract work for the City.
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