City Hall roof replacement

City of Isle of Palms, South Carolina
Request for Bids (RFB) 2026.04
Removal and Replacement of City Hall Roof
The City of Isle of Palms is seeking bids from qualified contractors for the installation of a new roof
on City Hall located at 1207 Palm Boulevard. The roof will consist of 40-year architectural shingles
with 130+ mph rating and algae resistance on sloped sections and an 80-mil reinforced fully
adhered TPO membrane on flat sections. All work must comply with applicable building codes and
manufacturer specifications.
Bids should be submitted to the following:
Douglas Kerr
City Administrator
City of Isle of Palms
1207 Palm Boulevard
Post Office Box 508
Isle of Palms, South Carolina 29451
Deadline for Questions: The deadline for questions is 2:00pm, Eastern Time, June 1, 2026.
Contractors should send questions regarding this Request for Bids to Robert Asero Public
Services Director, in writing or email to rasero@isleofpalms.gov. Questions received before this
deadline will be answered via addendum posted on www.isleofpalms.gov. Questions received after
this deadline will not be answered.
If an addendum is issued, contractors must acknowledge receipt of the addendum with
their bid.
Deadline for Submissions: The deadline for submission is 10:00am, Eastern Time Friday, June 5,
2026. Bids will be received at 1207 Palm Boulevard, Isle of Palms, South Carolina 29451 in a sealed
envelope. Sealed envelopes must be clearly marked "RFB 2026.04, Removal and Replacement of
City Hall Roofing" and include one (1) hard copy and one (1) electronic copy saved to a USB flash
drive.
It will be the responsibility of the contractors to verify receipt by the City. Bids may be delivered by
hand or by mail, but no bid shall be considered which is not actually received by the City at the
place, date and time appointed by the City and the City shall not be responsible for any failure,
misdirection, delay or error resulting from the selection by any contractor of any means of delivery.
All bids submitted shall include a current e-mail address. Once selection is complete, Notice of
Award shall be posted on the City's website. Notice of Award and notices of non-award shall be
sent to all Contractors via e-mail.
Proprietary and/or Confidential Information: Your bid is a public document under the South
Carolina Freedom of Information Act (FOIA), except as to information that may be treated as
confidential as an exception to disclosure under the FOIA. If you cannot agree to this standard,
please do not submit your bid. All information that is to be treated as confidential and/or
proprietary must be CLEARLY identified, and each page containing confidential and/or proprietary

information, in whole or in part, must be stamped and/or denoted as CONFIDENTIAL, in bold, in a
font of at least 12-point type, in the upper right-hand corner of the page. All information not so
denoted and identified will be subject to disclosure by the City.
Contractors acknowledge and agree that the City will not be liable for any costs, expenses, losses,
damages (including damages for loss of anticipated profit) or liabilities incurred by the respondent
or any member of the respondent's organization as a result of, or arising out of, submitting a bid,
negotiating changes, or due to the City's acceptance or non-acceptance of the bid or the rejection
of any and all bids. Contractors are responsible for submission of accurate, adequate and clear
descriptions of the information requests. Neither issuance of the RFB, preparation and submission
of a bid, nor the subsequent receipt and evaluation of any bid by the City of Isle of Palms will
commit the City to award a contract to any respondent even if all the requirements in the RFB have
been met.
Contractors must have or be able to procure an Isle of Palms Business License.
Roofing contractors considering submission under this RFB will be expected to have read and be
prepared to enter into the attached contract, which is a part of this RFB. The City of Isle of Palms
reserves the right to accept or reject any and all bids, or any parts thereof; to waive irregularities or
informalities in any bid received to allow the bid to be considered; to negotiate terms and
conditions with Contractors; and to select a Contractor or to cancel in whole or in part this RFB, if it
is in the best interest of the City to do so. Those bids determined not to be in compliance with
provisions of this RFB and the applicable laws and or regulations will not be processed.
By signing its bid, contractor certifies that it will comply with the applicable requirements of Title 8,
Chapter 14 of the South Carolina Code of Laws and agrees to provide the City upon request any
documentation required to establish either: (a) that Title 8, Chapter 14 is inapplicable both to
Bidder and its subcontractors or sub-subcontractors; or (b) that contractor and its subcontractors
or sub-subcontractors are in compliance with Title 8, Chapter 14. Pursuant to Section 8-14-60, "A
person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or
report pursuant to this chapter is guilty of a felony and, upon conviction, must be fined within the
discretion of the court or imprisoned for not more than five years, or both." Contractor agrees to
include in any contracts with its subcontractors language requiring its subcontractors to (a) comply
with the applicable requirements of Title 8, Chapter 14 and (b) include in their contracts with sub-
subcontractors, language requiring the sub-subcontractors to comply with the applicable
requirements of Title 8, Chapter 14.
Scope of Work
A site visit to the Isle of Palms City Hall is mandatory prior to submitting a bid. Please contact
Robert Asero, at (843) 981-4026, to schedule the site visit. Only those contractors who include the
attached validation that they conducted a site visit to the Isle of Palms City Hall will be considered.
The contractor shall provide all materials, equipment, labor, supervision, and permitting necessary
to complete the full scope of work, which includes:
Roofing Replacement Scope
The contractor shall remove and properly dispose of all existing roofing materials, inspect the roof
decking, and perform repairs as needed. If more than eight sheets of decking are needed to make
repairs, a change order will be considered for the cost of additional decking repairs.

The roofing work includes installation of 40-year architectural shingles with 130+ mph rating and
algae resistance on all sloped roof sections and an 80-mil reinforced fully adhered TPO
membrane roofing system on all flat roof areas. All penetrations and edges must be flashed per
manufacturer specifications. The contractor must ensure proper ventilation and water drainage
throughout the roofing system and provide all materials, labor, equipment, and permits required for
completion.
Bid Format In responding to this request, roofing contractors should provide:
1. price quote for the scope of work
2. detailed project schedule of the tasks needed to accomplish the work
3. product details including brand and specifications for shingles and membrane
4. names of all subcontractors that will be part of the Bidder's Team and identify the specific
work the sub-contractor will perform
5. Five examples of similar work history including:
a. Project location
b. Renovation and/or Replacement
c. Description of original project budget versus actual cost
d. Name and contact information for a reference with knowledge of the Contractor's
work on the specified project.
Once the City issues a contract, no change in sub-contractors assigned to the project will be
permitted without prior written approval from the City.
Evaluation Criteria
The City will evaluate bids based on the factors outlined within this RFB and the City's
procurement ordinance, which shall be applied to all eligible, responsive bids in selecting the
successful contractor. The City reserves the right to disqualify any bid from a contractor it deems as
non-responsive and/or non-responsible. The City reserves the right to make such investigations of
the bids of the contractor as it deems appropriate.
Award of any contract may be made without discussion with Contractors after bids are
received. The City reserves the right to cease contract negotiations if it is determined that the
contractor cannot perform the services specified in their bid.
Recommendation of award for contract will be made based not only on price, which is an important
factor, but also on quality of bid, qualifications, experience, technical expertise, references and
ability to execute the work.

City of Isle of Palms, South Carolina
Request for Bids (RFB) 2026.04
Removal and Replacement of City Hall Roof
DOCUMENTATION OF SITE VISIT
In association with RFB 2026.04 I, Robert Asero, attest that the following contractor made a site
visit to City Hall at1207 Palm Boulevard to assess the site and conditions:
____________________________________
(Insert date)
_____________________________________
(Insert representative's name)
_____________________________________
(Insert company's name)
____________________________________
Signature of Robert Asero
____________________________________
Signature of contractor's representative
NOTE: This sheet must be turned in with the respondents' bid to the City.

City of Isle of Palms, South Carolina
Request for Bids (RFB) 2026.04
Removal and Replacement of City Hall Roof
BID
1. TOTAL COST FOR ALL WORK ASSOCIATED WITH RFB 2026.04:
______________________________________________________________________
2. NUMBER OF DAYS AFTER EXECUTION OF CONTRACT TO COMPLETE WORK:
______________________________________________________________________
3. BRAND AND SPECS OF SHINGLES AND TPO MEMBRANE:
_______________________________________________________________________
4. ALL SUBCONTRACTORS THAT WILL BE INCLUDED IN THE PROJECT:
_______________________________________________________________________
5. ATTACH FIVE EXAMPLES OF SIMILAR PROJECTS (INCLUDE ADDRESS, COST, POINT OF
CONTACT/REFERENCE)

STATE OF SOUTH CAROLINA ) AGREEMENT FOR REMOVAL AND
COUNTY OF CHARLESTON ) REPLACEMENT OF CITY HALL ROOF
THIS AGREEMENT ("Agreement") is made and entered into this______ day of June,
2026, by and between the City of Isle of Palms, S.C., a South Carolina municipal corporation
("City"), and _______________________________. ("Contractor").
WHEREAS, the City issued RFB 2026.04 for removal and replacement of City Hall roof;
WHEREAS, _______________________was selected as the most qualified proposer;
WHEREAS, the parties desire to enter into this Agreement;
1. THE PROJECT. The Project consists of full removal and replacement of the roof on
City Hall at 1207 Palm Boulevard.
2. SCOPE OF WORK. Contractor shall perform all work described in RFB 2026.04
including removal and proper disposal of all existing roofing materials, inspection of the roof
decking, perform repairs as needed, installing of 40 year architectural shingles with 130+ mph
rating and algae resistance on all sloped roof sections and an 80-mil reinforced fully adhered
TPO membrane roofing system on all flat roof areas, and properly flashing all penetrations and
edges per manufacturer specifications. The contractor must ensure proper ventilation and water
drainage throughout the roofing system and provide all materials, labor, equipment, and permits
required for completion.
3. MATERIALS AND METHODS. Contractor shall furnish all labor, materials, tools,
equipment, and supervision.
4. ACCESS. Contractor shall maintain safe public access and protect all City property
during work.
5. CHANGE ORDERS. The City has the right to require alterations or changes ("Change
Orders") to the Project scope by requesting such changes, in writing. Upon receipt of a Change
Order from the City, Contractor agrees to consider such proposed alterations or changes to the
scope of work and will advise the City, within five (5) days upon receipt of a Change Order, of
any change in price and/or Project completion timeline impacted by the Change Order. Upon
receipt of that information, the City must agree to any additional cost or credit of such Change
Order, in writing, prior to the commencement of the work under the Change Order by Contractor.
Contractor agrees to provide, if requested by the City, all supporting documentation that relates
to Contractor's pricing of a Change Order. The City is not required to accept.
6. CONTRACT SUM. The total contract amount is ___________________________,
inclusive of all labor, materials, equipment, and profit.
7. COMPLETION SCHEDULE. Time is of the essence. Contractor shall complete work
within the approved schedule upon Notice to Proceed.

8. INSURANCE. Contractor agrees to maintain commercial general liability insurance
coverage throughout the duration of the Project, with policy limits not less than $1,000,000.00
for each occurrence and $2,000,000.00 aggregate providing coverage for claims including:
damages because of bodily injury, sickness or disease, and death of any person; personal injury;
damages because of injury to or destruction of tangible property; bodily injury or property
damage arising out of completed operations. The CGL policy must not contain exclusions or
limitations for losses from trucking, grading, earth-moving, or other heavy machinery or
equipment. Contractor also agrees to maintain workers' compensation coverage on its employees
as required by the State of South Carolina workers' compensation laws. Contractor also agrees to
obtain and maintain pollution liability insurance with policy limits not less than $1,000,000.00,
unless an alternative limit is agreed to in writing by the City. Contractor also agrees to maintain
automobile and trucking liability insurance covering all vehicles, trucks, and/or machinery
involved in the work at the Project. All insurance coverage required hereunder shall be with
companies approved in advance by City, who shall be named as an additional insured on all such
policies. Proof of such insurance shall be provided to City prior to commencement of any work
by Contractor.
9. PERMITS AND LICENSES. Contractor agrees to apply for, obtain, and pay for all
governmental permits, fees, licenses, and inspections by governmental agencies necessary for the
Contractor's proper performance and completion of the Project, including, but not limited to, a
City business license.
10. INDEMNIFICATION. Contractor agrees to indemnify, defend, and hold harmless the
City and its officers, agents and employees from and against any loss or damage, including all
reasonable attorney's fees and expenses, incurred as a result of any and all claims, demands,
causes of action, suits, judgments, fines or penalties (including but not limited to all fees and
expenses incurred as a result of death or injury to persons or for loss of or damage to property)
arising out of or in connection with Contractor's performance of the work under this Agreement.
11. SITE INVESTIGATION. Contractor acknowledges and agrees that it has inspected
the Project areas, understands the conditions on site as relate to the scope of work to be
performed, has determined the nature of the work and the difficulties and facilities attending
performance of the work, and all other matters which Contractor contemplates may in any way
affect the work under this Agreement.
12. PRE-SUIT DISPUTE RESOLUTION - MANDATORY MEDIATION. Any claim,
dispute, or controversy arising between the City and Contractor under or in connection with this
Agreement shall be subject to mandatory mediation as a condition precedent to litigation. A
request for mediation shall be made in writing and delivered to the other party to the Agreement.
This request for mediation shall name a proposed mediator that the requesting party wishes to
use. Mediation shall be conducted in Charleston County, South Carolina. The mediator shall be a
member of the South Carolina Bar and shall be selected by mutual consent and agreement of the
parties. If, upon receipt of the request for mediation containing a proposed mediator, the
receiving party fails to object to the mediator proposed within thirty (30) days of receipt of the
initial request for mediation, the mediator shall be deemed selected as proposed. If the parties fail
to agree upon a mutually acceptable mediator within 60 days of the initial request for mediation,
the mediator shall be selected from the official roster of active certified mediators in Charleston
County, as provided by the South Carolina Supreme Court's Commission on Alternative Dispute

Resolution and Board of Arbitrator and Mediator Certification, by choosing in alphabetical order
the first available circuit court mediator from the roster. The parties shall equally divide the
mediator's fee and any filing fees. Agreements reached in mediation shall be enforceable as
settlement agreements in any court of competent jurisdiction. Nothing contained herein shall
preclude either party from seeking enforcement of the terms of mediation pursuant to this
Paragraph through a court of competent jurisdiction. and the prevailing party shall also be
entitled to reimbursement by the losing party for all reasonable fees and costs, including
attorney's fees, incurred in the proceedings seeking enforcement.
13. NOTICES. All notices, consents, requests, and approvals required by any provision of
this Agreement shall be in writing and shall be deemed to be properly given and received when
personally delivered to the representatives of each party or when deposited in the United States
mail, registered or certified, with return receipt requested, postage prepaid, and addressed to:
City of Isle of Palms:
Representative: Douglas Kerr, City Administrator
Address: 1207 Palm Blvd., Isle of Palms, SC 29451
Email: dkerr@isleofpalms.gov
Contractor:
Representative: ___________________________________
Address: ___________________________________
Email: ___________________________________
14. TERMINATION, BREACH.
A. In the event that either party breaches any provision of this Agreement, and the same
continues for a period of five (5) days after receipt of written notice thereof, then the non-
breaching party may exercise any and all remedies at law or in equity regarding the breach of
this Agreement, subject first to pre-suit mediation as defined above. Without prejudice to any
other rights or remedies available for the said breach, the non-breaching party may terminate this
Agreement via written notice and cease further performance under this Agreement.
B. Unless authorized by this Agreement, if the Contractor ceases work on the Project for a
period of fifteen (15) days, defaults, or fails or neglects to carry out the Project, the City may,
after five (5) days' written notice to the Contractor, terminate the Agreement, complete the
Project without Contractor, and if the unpaid balance of the contract price exceeds the City's
actual cost of completing the Project, such excess shall be paid to the Contractor, but if such
expense exceeds the unpaid balance, the Contractor shall pay the difference to the City.
15. EFFECT OF WAIVER OR CONSENT
A waiver or consent, express or implied, to or of any breach or default by a party in the
performance of its obligations under this Agreement is not a consent or waiver to or of any other
breach or default in the performance by that party of the same or any other obligations of that

party with respect to this Agreement. Failure on the part of a party to complain of any act of the
other party or to declare a party in default with respect to this Agreement, irrespective of how
long that failure continues, does not constitute a waiver by that party of its rights with respect to
that default until the applicable statute-of-limitation period has run.
16. ASSIGNMENT
Contractor shall not assign or subcontract without prior written City approval.
17. BINDING AGREEMENT
This Agreement is binding upon the parties and their successors.
18. GOVERNING LAW; SEVERABILITY
This Agreement is governed by and shall be construed and interpreted in accordance with the
laws of the State of South Carolina, the parties expressly agree that the exclusive forum and
venue for the parties to litigate any dispute is the Charleston County Court of Common Pleas. If
any provision of this Agreement is held invalid or unenforceable to any extent by a court of
competent jurisdiction, the remainder of this Agreement is not affected thereby and that
provision shall be enforced to the greatest extent permitted by law.
19. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties hereto relating to the subject
matter hereof, and supersedes and nullifies all prior or contemporaneous contracts, agreements,
understandings or representations, whether oral or written, which are not expressly stated in this
agreement. Neither party is relying upon any representation not expressly contained herein. This
Agreement may be amended and modified from time to time only upon the written mutual
consent of City and Contractor.
20. ILLEGAL IMMIGRATION REFORM ACT
Contractor certifies compliance with Title 8, Chapter 14, South Carolina Code of Laws.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement:
CITY OF ISLE OF PALMS
By: ________________________________
Name: Douglas Kerr
Title: City Administrator
By: ________________________________
Name: ________________________________
Title: ________________________________

EXHIBIT 1
(Attach RFB 2026-04)